Verification Procedures For 2018-2019 School Year

File Attachments: 

*Printer-friendly version of the full booklet in file attachments section below.

Federal regulations require that all Local Education Agencies (LEAs) participating in the School Breakfast Program (SBP) or National School Lunch Program (NSLP) conducting standard counting and claiming procedures select and verify a sample of their approved free and reduced price meal applications on file as of October 1st by November 15th of each year.

Income eligibility obtained for the Child Nutrition Programs is used for numerous initiatives and programs.  As more and more persons, programs and agencies rely on this data, the validity of this information is significant.

Income Verification is an annual requirement. Verification is the confirmation of eligibility for free and reduced price meals under the NSLP and SBP. Verification is only required when eligibility is determined through the application process, not through direct certification conducted with an Assistance Program or officials or agencies that documented Other Source Categorical Eligibility. Verification must include either confirmation of income eligibility or confirmation that the child or any member of the household is receiving assistance under Supplemental Nutrition Assistance Program (SNAP), Food Distribution Program on Indian Reservations (FDPIR) or Temporary Assistance for Needy Families (TANF) or that a child is Other Source Categorically Eligible.

Verification may include confirmation of any other information required on the application, such as household size. The application/verification process is being intensely scrutinized at the federal level as verification often results in a substantial number of changes in eligibility.  This occurs when a family either fails to respond or cannot substantiate what they reported on their application.  Consequently, verification requirements have become more stringent in order to improve the fiscal integrity of the child nutrition programs and the verification process.  It is essential that verification efforts be completed on time, that changes in eligibility are implemented for all family members and that adequate records of your efforts are maintained. The selection of applications cannot target discrimination against anyone on the basis of race, color, national origin, age, sex, or disability.

Getting households to respond to verification requests can be challenging for SFA staff. If households do not respond, they lose their benefits regardless of their actual eligibility. In addition, the number of approved applications an SFA is required to verify is impacted by the number of responses they were able to obtain the previous year.

To assist SFAs with addressing these issues, FNS has developed a Verification Toolkit. The Toolkit contains a collection of resources that SFAs can use in their efforts to improve verification response rates and the overall efficiency of the process. These resources were developed by FNS but feature input from State and local officials from around the country. They were informed by two years of formal studies conducted by FNS and the Office of Evaluation Science’s Social & Behavioral Sciences Team, as well as through a public contest and from informal conversations with program operators. To view the Toolkit, please visit https://www.fns.usda.gov/school-meals/verification-toolkit.

All LEAs must complete and submit the FNS-742- “Verification Collection Report” (Attachment G) on the Child Nutrition Management System (CNMS) by December 15, 2018.

 

Attachments

It is recommended that Attachment A be sent to all households selected for verification. The other attachments are available to be used as needed.

Attachment A

Attachment A page 1 of 4- “Letter to Households- Notification of Selection for Verification of Eligibility”

Attachment A page 2 of 4- USDA Nondiscrimination Statement

Attachment A page 3 of 4- “Adult Household Members”

Attachment A page 4 of 4- “Verification Information for Free and Reduced Price Meals”

Attachment B

Attachment B page 1 of 2- “Letter to the SNAP/TANF/FDPIR Office from the LEA”

Attachment B page 2 of 2- “Verification Form- SNAP/TANF/FDPIR Recipients (Multiple Applicants)”

Attachment C

Attachment C page 1 of 2- “Letter of Verification Results and Change in Eligibility”

Attachment C page 2 of 2- USDA Nondiscrimination Statement

Attachment D

Attachment D page 1 of 2- “Letter of Change in Eligibility for SNAP/TANF/FDPIR Households”

Attachment D page 2 of 2- USDA Nondiscrimination Statement

Attachment E

Attachment E- “Notification of Continuation of Benefits as a Result of Verification”

Attachment F

Attachment F- “Verification Summary/Recordkeeping”

Attachment G

Attachment G - “School Food Authority (SFA) Verification Collection Report”

How To Conduct Verification

Start planning early!  Allow yourself enough time to complete the verification process by the November 15th deadline.

Verification efforts are not required for:

  • Residential child care institutions (RCCIs), with the exception of RCCIs with day students, where eligible students must complete an application.
  • Schools in which all students are served without a separate charge for food services and the school claims only paid reimbursement.
  • Schools that do not have any free or reduced price eligible students.
  • Schools participating in the Special Milk Program, even if they offer free milk.
  • Schools in non-base years of Provision 2. They must however, conduct the Direct Certification Matching Process (DCMP) and report SNAP and Medicaid Direct Certification eligibility annually.
  • Schools operating in the Community Eligibility Provision (CEP). They must however, conduct DCMP and report SNAP and Medicaid Direct Certification eligibility annually.
  • New LEAs who begin participation in a Child Nutrition Program after October 1 do not need to complete the verification process in their first year of operation only.

Establishing the Sample Pool

To establish the sample pool, LEAs must count the number of 2018-2019 approved free and reduced applications on file for the entire LEA as of October 1. The sample pool depends on the number of approved applications, paper or electronic, and is not based on the number of children eligible for free and reduced priced benefits. If October 1 falls on a weekend or a school break, use the next operating day to establish the sample pool.

LEAs have the option to begin verification prior to October 1, once they begin the application approval process for the current school year. This option may ease the administrative burden for particularly large LEAs who receive several household income applications. However, the sample pool must still be based on the number of applications on file as of October 1. See page 6 for additional details.

Applications submitted for “mixed households,” which include children who are eligible based on income and others based on Other Source Categorical Eligibility, are subject to verification and must be included in the sample pool.

Applications with case numbers that are not certified through direct certification are subject to verification and should be included in the sample pool.

Verification must take place after an application has been approved.

Do NOT include:

  • Households that are matched through the Direct Certification Matching Process (DCMP) for SNAP/Medicaid, and those students who have been identified as living in the same household as the certified student receiving SNAP/Medicaid benefits
  • Certification letters for SNAP/TANF from the local assistance agencies
  • Foster children who are identified by a list or letters from social services and voluntary placement agencies
  • Migrant children who have been identified by the district's Migrant Education Program
  • Runaway or homeless children who have been identified by the district's McKinney-Vento school district liaison
  • Children participating in federally funded Head Start/Even Start

*When carrying over eligibility for the first 30 operating days for students whose free or reduced eligibility was determined for the 2017-2018 school year, do not count these applications in your verification pool and do not verify eligibility. The carryover applications were subject to the verification process in the previous year.

Beginning Verification Prior to October 1

The National School Lunch Act states that verification must be based on a school’s sample size as of October 1 each school year.  However, LEAs are now allowed to begin verification once they begin the application approval process for the current school year and have approved applications on file. This means LEAs are not required to wait until October 1 to initiate the verification process and may instead choose to begin conducting verification once they begin the application approval process for the current school year.

When beginning verification prior to October 1, LEAs must:

  • Decide how often to sample applications (weekly, every other week, etc.)
  • Include in each sample pool only applications approved since the last sample was selected
  • Select either 3 percent or 1.5 percent of approved applications, as required by the sampling method, each time. Round down to the nearest whole number to prevent over sampling

On or around October 1:

  • Sample the final set of applications, selecting only from the applications approved since the last sampling
  • Calculate the number of applications selected for verification to date (including the October sample)
  • Calculate 3% or 3,00 (or 1.5%, if applicable) of all applications approved as of October 1, rounding up to the next whole number
    • If the number of applications selected to date is less than 3%/1.5% number, fill the remainder of the sample by selecting randomly from error prone, categorically eligible, or all applications, approved since the beginning of the school year as required for the sampling method
    • If there are not enough applications of the required type, then sample randomly from all applications

Please note that all existing statutory and regulatory requirements continue to apply when using this approach, but the timing and sampling process is tailored to accommodate the extended timeframe during which verification is being conducted.

Selecting your sample size

Using the sample pool, LEAs will calculate the required sample size (number of applications that must be verified) using one of the following methods:

  • Error Prone (Standard) Sampling Method
  • Random Sampling Method (Alternate 1)
  • Focused Sampling Method (Alternate 2)

The Error Prone (Standard) Sampling Method must be used by an LEA unless it qualifies to use one of the alternate sampling methods. The LEAs approved to use an alternate sampling method are listed in Attachment H.

When determining the sample size, regardless of the verification method used, LEAs must always round up to the nearest whole number. For example, if your sample size is 3.18 you must verify 4 applications. You may not verify any more or any less than the required sample size allowed.  Please note, at least one application must always be verified.

Error Prone (Standard) Sampling Method

New LEAs and LEAs that had less than 80 percent response rate to verification in the 2017-2018 school year MUST use the Error Prone (Standard) Sampling Method to conduct verification in the 2018-2019 school year. LEAs coming off Provision 2 or CEP must also use the error prone sampling method.

For Error Prone (Standard) Sampling Method, LEAs must verify the lesser of three percent (3%) or 3,000 of the approved applications on file as of October 1. The applications to be verified must be selected randomly from applications that meet the definition of an Error Prone application.

*Error prone applications are those with a reported income within $24 per week, $100 per month, or $1,200 per year of the applicable Income Eligibility Guidelines.

If the LEA does not have enough error prone applications to produce a three percent (3%) sample, the LEA must use income applications and/or applications that report a SNAP/TANF/FDPIR number selected at random to meet the required sample size under the error prone sampling method. 

SNAP/TANF/FDPIR applications will not be selected unless there are too few applications that meet the error prone criteria.

Note: When approving applications, LEAs should flag those that meet the error prone definition (see definition above) in order to facilitate this process.

Alternate Sampling Methods (Random Method & Focused Method)

LEAs that had an 80 percent (80%) or greater response rate in the 2017-2018 school year may choose to select an alternate option for verification. (Please see Attachment H, the list of schools with 80% or greater response rate based on 2017-2018 Income Verification, included in this memo). These schools may choose to use the Error Prone Sampling Method (explained above) or may choose one of the following sampling methods:

Random Sampling Method (Alternate 1)

LEAs must verify the lesser of three percent (3%) or 3,000 of the total number of approved applications on file as of October 1. The applications to be verified must be selected randomly.  The random sample should include both income applications and categorically eligible applications for children receiving SNAP/TANF/FDPIR benefits whose names do not appear on the direct certification matching list.

Focused Sampling Method (Alternate 2)

LEAs must verify the lesser of one percent (1%) or 1,000 of the total number of approved applications selected from income applications nearest the income eligibility guidelines (error prone applications); PLUS the lesser of half percent (½ %) or 500 of approved applications which reported a SNAP/TANF/FDPIR case number on an application instead of income information. 

Example:

The Focused Sampling Method could be accomplished as follows:

LEA with 900 approved applications which include 600 applications that reported a SNAP/TANF/FDPIR case number

1.  Count all approved applications, including applications reporting a SNAP/TANF/FDPIR case number to determine the number required to fill the one percent of income sample size

.01 (1%) x 900 = 9

2.  Separate applications into two groups:  

  • Income Applications (non-SNAP/TANF/FDPIR)
  • Applications reporting a SNAP/TANF/FDPIR case number

3.  From the income applications (non-SNAP/TANF/FDPIR) group, select the sample of households (9) from error prone applications. If you do not have enough error prone applications, select the remainder at random from the income applications.

4.  From the applications with a SNAP/TANF/FDPIR case number, determine the number required to fill the .5 percent sample size

.005 (.5 percent) x 600 = 3

5.  Choose the applications (3) from those that reported a SNAP/TANF/FDPIR case number.

6.  Perform the confirmation review on all selected applications and continue with all steps of verification.

*Note: 12 applications were verified in this example (9 income and 3 SNAP/TANF/FDPIR)

Confirmation Review

Prior to conducting any verification activity, an individual other than the original reviewing official must review each approved application selected for verification to ensure that the initial determination was accurate. The confirmation review must be done by an individual other than the individual who made the initial eligibility determination. A confirmation review is not required if the LEA uses a technology based system that demonstrates a high level of accuracy in processing an initial eligibility determination.  

If an LEA is using “eligibility determining” software, it is the LEA's responsibility to ensure that the "eligibility determining" software conforms to USDA regulations.

Depending on the outcome of each confirmation review, the LEA must take one of the following actions:

No Change in Status
  • Verifies the application
Status Change From Reduced Price to Free
  • Make the increased benefits available immediately
  • Notify the Household of change in benefits
  • Verify the application
Status Change From Free to Reduced Price
  • Do not change the child’s status
  • Verify the application
  • Notify the household of the correct eligibility status after verification is completed and, if required, sends the household a notice of adverse action.
Status Change From Free or Reduced Price to Paid
  • Immediately send the household a notice of adverse action
  • Do not verify the application
  • Select a similar application (example- another error prone application) to verify
  • Begin the verification process with the newly selected application. The second reviewing official must review the application.

Replacing Applications

The LEA may, on a case-by-case basis, replace up to five percent (5%) of the applications selected for verification. Applications may be replaced when the LEA believes that the household would be unable to satisfactorily respond to the verification request.  The LEA must document why the application was replaced. Any application removed must be replaced with another approved application selected on the same basis (i.e., an error prone application must be substituted for a withdrawn error prone application). The newly selected application must then have a confirmation review prior to being verified. In those LEAs where five percent of total applications result in less than one, one application may still be replaced. All results of the five percent calculation are rounded up to the next whole number.

When an application is selected for verification and, prior to hearing back from the household in question, that household is found on a direct certification list, the application does not have to be replaced in the verification sample pool. The application would be marked as a direct certification in the appropriate box in Section 3 of the FNS-742. LEAs should include these applications in Field 5-5 (Number of applications selected for verification) of the FNS-742 and indicate the number of these applications that are being converted to direct certification in the remarks portion of the FNS-742.

Notifying Households of Selection

When a household is selected for verification, the LEA must provide the household with a letter or an email if the parent or guardian contact information is known informing a household of its selection and must provide a list of the documents or other forms of evidence the household must submit to the LEA. When the LEA uses agency records or direct verification to confirm eligibility, a letter informing the household of its selection for verification is not required, as verification is completed. Please see the “Direct Verification” section of this booklet for more information on direct verification.

It is recommended that LEAs use the NYSED prototype “Letter to Households-Notification of Selection for Verification of Eligibility” letter (Attachment A) as this prototype letter contains all required information.

The notification letter must include:

  • An indication that the household was selected for verification
  • If a child is receiving benefits based on income, a list of the types of acceptable information that may be provided to confirm current income:
    • Pay stubs;
    • Award letters from assistance agencies for benefits such as Social Security or SSI; or
    • Support payment decrees from courts;
  • If a child is receiving benefits based on categorical eligibility, the household may provide proof that a child or any household member is receiving benefits under an Assistance Programs (SNAP/TANF/FDPIR) or that a child is Other Source Categorically Eligible instead of providing income information;
  • A warning that information must be provided by a date specified by the LEA and that failure to do so will result in termination of benefits
  • Notice that documentation of income or receipt of assistance may be provided from any point in time between the month prior to application and the time the household is required to provide income documentation
  • A modified Use of Information Statement as follows: 

The Richard B. Russell National School Lunch Act requires the information requested in order to verify your children’s eligibility for free or reduced price meals. If you do not provide the information or provide incomplete information, your children may no longer receive free or reduced price meals.

  • Name of an LEA official who can answer questions and provide assistance
  • A toll free number for parents to obtain assistance. This can be a local number within the district.  It cannot be a long distance call
  • The full USDA Nondiscrimination Statement.

Note:  You do not need to collect social security numbers of all adults in the household as part of the verification process. Ensure all notification letters are updated and do not request this information.

Any communications with households concerning verification must be in an understandable and uniform format and, to the maximum extent practicable, in a language that parents and guardians can understand.

Verification of Eligibility

All applications selected for verification must be resolved.  All families selected must provide information that verifies or confirms their eligibility, or the families must be notified formally in writing that their benefits will change.  Changes in eligibility must be updated at the point of service for all family members in the LEA.

Correctly approved applications are effective for the entire school year. If a family selected for verification submits information that confirms either their income or receipt of SNAP/TANF/FDPIR benefits for the time period beginning the month before they applied through the time the application is verified (prior to November 15), the child's eligibility remains in effect. You may not change their status to reduced or paid if the family substantiates they were eligible for the free benefits when they applied.  This is true even if current income proves at the time of verification they are no longer eligible.

Written Evidence

Written evidence is the primary source of eligibility confirmation for all households, including TANF, FDPIR, Other Source Categorical Eligibility Programs, and foster child households. Written evidence most often includes pay stubs from employers or award letters from assistance agencies or other government agencies

Acceptable Written Evidence

Income Eligible

Contains:

  • The name of the household member
  • Amount of income received
  • Frequency received
  • The date the income was received

*A pay stub with no dates would be insufficient

Categorically Eligible:

Assistance Program

An official letter or notice indicating that the child or any household member is receiving benefits from that program, such as a notice of eligibility.

*A document from an Assistance Program that does not specify the certification period does not meet the documentation for verification.

*For example, the identification cards for SNAP or TANF would be insufficient unless it contains an expiration date.

Categorically Eligible: Other Source

An official letter, notice, or list from the appropriate State agency, social service agency, program office or coordinator, or court.

Note: Tax returns may be used to verify income of self-employed household members ONLY. 

When a Household Provides Pay Stubs

Households may provide pay stubs with income from employment. If a weekly pay stub is representative of what the household normally receives each week, one pay stub is sufficient.

If the household submits a pay stub that includes overtime, the determining official should work with the household to determine whether the overtime for the month being verified is representative of overtime received in other months. If the overtime is a one-time or sporadic source of income, income should be calculated based on the regular monthly income without overtime.

Indication of “No Income”

If a household is selected for verification, or the application is being verified for cause and the application indicates zero income, the LEA must request an explanation of how living expenses are met and may request additional written documentation or collateral contacts.  For example, the collateral contact may be asked to document the duration and type of assistance that is provided to the household.

Collateral Contacts

A collateral contact is a person outside of the household who is knowledgeable about the household’s circumstances and can give confirmation of a household’s income participation in Assistance Programs or Other Source Categorical Eligibility Program sources. Collateral contacts include employers, social service agencies, migrant workers’ agencies, and religious or civic organizations. The verifying official should request a collateral contact only in cases when the household has not been able to provide adequate written evidence.

The verifying official must give the household the opportunity to designate the collateral contact. However, the verifying official may select a collateral contact if the household fails to designate one or designates one who is unacceptable to the verifying official. In either case, no contact may be made without first notifying the household and obtaining its permission. At the time of the notice, the household may consent to the contact or provide acceptable documentation in another form. If the household refuses to choose one of these options, the household’s eligibility will be terminated in accordance with normal verification procedures. Households which dispute the validity of information acquired through collateral contacts or a system of records must be given the opportunity to provide other documentation.

All collateral contacts may be written or oral and must be documented, dated, and initialed. The LEA will examine any written information provided by the collateral contact or evaluate any oral information. If the collateral contact is unwilling or unable to provide the requested information, the LEA must contact the household to complete the verification process.

Foster Children

If a household application is selected for verification in which a foster child is listed as a family member, and State or local documentation certifying the foster child for free meal benefits has been provided to the school, then only the family income or SNAP/TANF/FDPIR case number must be verified for the other students listed on the application.

If the family application is the only form of certification for the foster child, then documentation verifying the foster child’s status would be required.  Documentation from a State or local foster agency or the court where the foster child received placement is acceptable for verification.

SNAP/TANF/FDPIR

Verification consists of confirming current receipt of SNAP (only for children not found in the direct certification matching process), TANF or FDPIR benefits for each child/household listed. If at least one member of the household confirms receipt of SNAP/TANF/FDPIR, the remainder of the children residing in the household shall remain eligible through confirmation of school enrollment records. Verification of eligibility for households that provided an Assistance Program case number on the application may be accomplished by submitting a list of names and Assistance Program case numbers to the local SNAP or assistance office for confirmation of certification of receipt of benefits from agency records or by directly verifying eligibility using the Direct Certification Matching Process (DCMP) data. Please see the “Direct Verification” section of this booklet for more information.

It is essential to cooperatively discuss and work out a mutually effective and efficient means for handling requests for verification of current SNAP/TANF participation by school officials and school meal applicants with local SNAP/TANF agencies. Refer to Attachment B for requesting verification from local SNAP/TANF agencies. Please note local SNAP/TANF agencies may not be able to provide this service. The LEA is encouraged to first utilize the DCMP data prior to conducting direct verification with local SNAP/TANF agencies.

Note: EBT cards cannot be used to confirm eligibility in SNAP or TANF.

Direct Verification

Direct verification is a method that can be used to confirm eligibility for verification. Direct verification uses records from public agencies to verify assistance program participation which can help reduce the burden upon families and eliminate non-responders. Results of Direct Verification must be reported on the School Food Authority Verification Collection Report.

LEAs are not required to conduct direct verification but are encouraged to utilize this method. Direct verification was put in the federal law to make it easier for eligible families to retain benefits and is an excellent means to address the non-response rates of households selected for verification. It is not an opportunity to run a computer check for all children in your school.  Direct verification should be used only to check students selected in your verification sample.

Direct verification must be conducted prior to contacting the household for documentation. Direct verification can be used for the sample selected for verification via the error prone method, the random sample, or the focused sample. LEAs must have security measures to ensure the confidentiality of the information.

SFAs will conduct the direct verification process by using the Direct Certification Matching Process (DCMP) data. Direct certification electronic records will provide data for the current school year through October and will be available to authorized users of the New York State Student Identification System (NYSSIS).

To directly verify students using the direct certification matching system LEA’s must:

  • Have a username and password to access the SED Business Portal with entitlements to the NYSSIS system
  • Search the direct certification data by last name or date of birth for a specific student that was selected for verification
  • If the student is found on the list, the student is eligible for free meal benefits. Verification is considered complete and further documentation is not needed from the family to confirm eligibility.
  • If the student is not found on the direct certification list, you must continue verification efforts. You must notify the family that they have been selected for verification and request documentation to confirm eligibility.
  • Keep a record of directly verified students on file for 3 years plus the current year 

Verification of eligibility for households that provided an Assistance Program case number on the application may also be accomplished by submitting a list of names and Assistance Program case numbers to the local SNAP or assistance office for confirmation of certification of receipt of benefits from agency records. Please see Attachment B for the prototype letter that may be used.

If information provided by the public agency does not verify eligibility or if you are not able to find the student through the direct certification matching data, the LEA must proceed with regular verification activities. The LEA must complete direct verification immediately following the October 1 verification sample selection, so that households not directly verified can be contacted for verification information in a timely manner.

If information obtained through this process verifies that the household is participating in an assistance program no additional verification is required. The eligibility status of the child or children listed on the application is considered verified and a letter informing the household of its selection for verification is not required.

When an application is selected for verification and, prior to hearing back from the household in question, that household is found on a direct certification list, the application does not have to be replaced in the verification sample pool. The application would be marked as a direct certification in the appropriate box in Section 3 of the FNS-742. LEAs should include these applications in Field 5-5 (Number of applications selected for verification) of the FNS-742 and indicate the number of these applications that are being converted to direct certification in the remarks portion of the FNS-742.

Verification Follow-Up

To continue the verification process subsequent to household notification, the LEA must either determine:

  • If the household has submitted adequate information to complete its individual verification activity; or
  • If follow-up with the household is needed

Following Up with Households

LEAs must make at least one attempt to contact the household when the household does not adequately respond to the request for verification. The required follow up can be done in writing (letter or e-mail), or by telephone or text message. The LEA must document that contact was attempted and ensure the LEP households are provided adequate language assistance and understand the need to respond to the verification request.  Please see the “Non-Responders” section of this booklet for steps to take if a family does not respond to verification.

The LEA must make a follow-up attempt when the household:

  • Does not respond to the initial request for verification
  • Submits insufficient or obsolete written evidence
  • Does not designate collateral contacts
  • Collateral contacts are unable or unwilling to provide the requested evidence

When following up with households, the LEA:

  • Must inform the household that failure to provide adequate written evidence or to designate an adequate collateral contact will result in termination of benefits
  • Must attempt to obtain the missing written evidence or collateral contact information
  • Must contact the household to complete the verification process, if the collateral contact is unwilling or unable to provide the requested information

LEAs are encouraged but not required to do additional follow-up attempts if a household fails to provide adequate documentation after the required follow-up. If the household does not respond or fails to provide adequate documentation after the required follow-up and, if applicable, additional follow-ups, verification is considered complete for the household when notice of adverse action is sent.

Results of Verification

If, after at least one follow-up attempt, the household responds and provides all needed evidence, verification is considered complete for this household.

The LEA would complete verification by:

  • Informing the household that there is no change in benefits;
  • Notifying the household that its benefits will be increased; or
  • Sending notice of adverse action

It is recommended that LEAs use the NYSED prototype letters of verification results (Attachments C, D & E) as these prototype letters contain all required information.

  • If verification results in higher benefits (e.g., a child who is moved from reduced price to free category), the change is effective immediately and must be implemented no later than 3 operating days.
  • All households for whom benefits are to be reduced or terminated as a result of verification must be given 10 calendar days advance written notice of the change.

Note: If a family’s benefits are reduced as a result of verification (e.g., because they failed to  respond or did not submit sufficient information to substantiate their income) and during the school year the family re-applies, the LEA must verify the new application prior to the family being approved for benefits.  If the family refuses to provide the required information, free or reduced price benefits must be denied.

Non-Responders

Any household which fails to submit requested verification documentation by the date specified by the LEA or submits verification information which does not support the initial determination of eligibility, must be sent a notice that benefits will be reduced or terminated in 10 calendar days. Please see Attachment C for the prototype “Letter of Verification Results and Change in Eligibility.”

LEAs must take the following actions if the household fails to cooperate with verification efforts:

  • LEAs must follow up with families who do not respond to initial verification efforts with at least one attempt in writing (including to a parent or guardian’s email) or by telephone or text message. All attempts must be documented and ensure that LEP households are provided adequate language assistance and understand the need to respond to the verification request.  Additional follow up after this is encouraged but not required.
    • LEAs may contract with a third party to make additional attempts to follow up with non-responders.
  • Prior to actual reduction in benefits or termination of benefits, 10 calendar days advance written notification must be provided to the household.
    • The first day of the 10 calendar day advance notification must be the day the notice is sent to the household.
  • The notice must advise the household of a change in benefits, reason for the change, the right to appeal and that an appeal must be filed within the 10 calendar days advance notice period to ensure continued benefits while awaiting a hearing and decision, how and when the appeal must be filed, and that the household may re-apply for meal benefits.
    • If the household provides information that confirms their eligibility within the 10 calendar days, the family must continue to receive benefits.
    • If there is no response, benefits must be terminated on day 11.
  • Reductions or changes in benefits must be extended to all children in the household who were originally determined to be eligible by information that no longer supports the benefit level.
  • Households that appeal the reduction or termination of benefits within the 10 calendar day notice must continue to receive benefits until the decision of the hearing official is made. 

When Verification is Considered Complete

The following demonstrates how an LEA determines whether or not the household adequately responded and whether follow-up is required.

  • The household submits either adequate written evidence or collateral contact corroboration of income or categorical eligibility:
    • Verification is considered complete for this household;
  • The household submits either adequate written evidence or collateral contact corroboration of income which indicates that the child(ren) should receive either a greater or lesser level of benefits:
    • Verification is considered complete for this household when the notice of adverse action is sent or household is notified that its benefits will be increased or decreased;
  • The household indicates, verbally or in writing, that it no longer wishes to receive free or reduced price benefits:
    • Verification is considered complete when the notice of adverse action is sent;
  • The application provides case numbers and it is determined that no household member is receiving benefits from an Assistance Program:
    •  Verification is considered complete when the notice of adverse action is sent.
  • The household does not respond or fails to provide adequate documentation after the required follow up or the household refuses to cooperate with verification efforts.
    • Verification is considered complete when the notice of adverse action is sent.

Verification Recordkeeping

The LEA must retain all documents submitted by the household or duplicates of those documents, including all relevant correspondence between the LEA and households. You may document and/or note information directly on the application when contacting families for further information.  A separate sheet of paper can also be attached. If the documents cannot be kept, the verifying official must make a written record of the documents submitted. Copies of all relevant correspondence between the households selected for verification and the school must be maintained with program records for three years plus the current year.

For each application verified, LEAs must maintain records documenting:

  • The source of information used to verify the application
    • Documentation may include a wage stub or documentation from employer or collateral contacts
  • Any changes in eligibility as a result of verification, including:
    • the changes
    • the reason for the changes
    • date the changes were made
    • records of follow-up attempts and results

Program regulations also require LEAs to maintain a description of their verification activities.

This includes:

  • the total number of applications on file as of October 1
  • a summary of the verification efforts, including the selection process
  • the percentage and number of applications that have been verified
  • the LEA must also be able to demonstrate compliance with the confirmation review requirement and provision of a no-cost telephone number for assistance in the verification process

Verification for Cause

The procedures discussed above refer to the required verification process. Applications that are verified “for cause” are in addition to the annually required verification process. LEAs have an obligation to verify all questionable applications (verification “for cause”). LEAs must verify any questionable application including, on a case-by-case basis, verifying any application for cause when the LEA is aware of additional income or persons in the household.

Only after the determination of eligibility has been made can the LEA begin the verification process. Determining officials are strongly encouraged to contact the household during the certification process to clarify any information that is unclear or questionable, before certifying the application and proceeding with verification for cause. Once households have been requested to provide documentation for cause, the LEA must complete the verification process for these households.

It is important to note that the restriction on sample size does not apply to a State’s ability to conduct application verification activities connected to its general oversight responsibilities. For cause may include, but is not limited to, situations where school officials have knowledge of household circumstances that would cause them to verify the information on the application.

LEAs should follow the verification procedures outlined above when verifying an application “for cause”.

If the household fails to submit requested verification information by the date specified by the LEA or submits verification information that does not support the initial determination of eligibility, the household must be sent a notice of adverse action to terminate the free or reduced meal benefits.

The number of applications verified "for cause" and the results of verifying those applications must be reported on the Verification Collection Report (Question VC1 on Page 2 of Attachment G). The applications “verified for cause” do not contribute toward your required sample size for the annual verification requirement. Please read the Verification Collection Report Instructions carefully.

Verification for Cause of School District Employees

Verification for cause must not be used to automatically verify the households of all LEA employees whose children are certified for free or reduced price meals.  However, from among the list of children approved for free or reduced price meals, an LEA could identify children of LEA employees and use LEA salary information available to them to identify questionable applications and then conduct verifications for cause on those questionable applications.

LEAs can use verification for cause to review approved applications for free or reduced price meals when known or available information indicates LEA employees may have misrepresented the income on their applications to receive free or reduced price meals for their children.  USDA recommends that an LEA consult with legal counsel in establishing the parameters of verification for cause for school district employees.

Verification Collection Report (Attachment G)

Note: Please be sure to carefully read the Verification Collection Report Instructions to ensure the report is completed accurately.

LEAs must report all data elements requested on the Verification Collection Report (Attachment G) to the State Agency who in turn must analyze, summarize, and submit it to USDA. LEAs that are exempt from the verification requirements must still complete the report.  The required data will enable State agencies and USDA to better understand certification errors and to improve oversight activities.  This will help to ensure that free and reduced price subsidized meals are provided only to eligible children. State agencies must provide more rigorous oversight activities to LEAs whose verification activities result in a high termination rate.

A summary of the results of the verification process must be completed on the Verification Collection Report (Attachment G) by December 15, 2018.  The form must be completed on the Child Nutrition Management System (CNMS).

Failure to submit a completed Verification Collection Report by the required deadline, December 15, 2018, will result in your Child Nutrition Programs being placed on reimbursement hold.

Only USDA required elements are requested on the Verification Collection Report (Attachment G).  Be sure you review it carefully to capture the required information that documents your LEAs efforts.  Carefully follow the directions for completing the form. 

Requests to extend the November 15th verification deadline must be submitted in writing to your Child Nutrition Program Representative at the State Education Department. All such requests must document extenuating circumstances beyond the LEAs control and should be received by the Child Nutrition Program office by October 15, 2018.

A step by step tutorial on how to complete the Verification Collection Report is posted on the Child Nutrition Knowledge Center website. LEAs are strongly encouraged to review the tutorial when completing their report.

Verification Questions and Answers

What if an application is selected for verification, but the household transfers out of the LEA before the information can be verified?

Verification is considered complete when a household's eligibility for the level of benefits for which it was approved is either confirmed or the household is sent a letter of change in eligibility.  If a household selected for verification transfers out of the LEA before the information can be verified, verification cannot be completed. To meet the minimum verification requirements, a new application must be selected.

How is overtime income counted for the purpose of verification?

The school official should work with the household to determine whether the overtime for the month being verified is representative of overtime received in other months.  If the overtime is a one-time or sporadic source of income, it should not be used in calculating regular income. 

Am I verifying eligibility at the time of application or current eligibility?

Verification is intended to establish eligibility for any point in time between the month prior to application and the time the household is required to provide income documentation.  However, if the family income decreases making them eligible for increased benefits, then the school should verify current income.

If a household is paid weekly and submits a pay stub for a week, must I go back and ask for pay stubs for a whole month?

No.  If the weekly pay stub is representative of what the household normally receives each week, one pay stub is sufficient.

Must the LEA select the sample size to verify from each school within the LEA or from the LEA as a whole?

LEAs are required to select and verify a sample of their approved free and reduced price applications LEA wide. The LEA as a whole must meet the required sample size requirement. This does not mean that each school has to verify the required number of applications. 

If my sample size is 4.2 applications, do I verify 4 or 5?

Decimals must always be rounded up to the next whole number.  Therefore, you must verify 5 applications.

Do we have to maintain the actual documentation from verification or just the results of verification?

You are required to maintain a description of your verification efforts including the selection process, the total number of applications on file as of October 1, and the number of applications that were/will be verified by November 15. For each application verified, the LEA must keep records of the source of information used to verify the application such as wage stubs or names and titles of collateral contacts. In addition, the applications selected must be readily retrievable by school, and the LEA must document correspondence between the selected households and the school.  The verification official must retain the documents, a photocopy, or annotations that indicate which documents were submitted by the household and the date of submission.  You must also keep a record of any change in eligibility as a result of verification procedures, the reason for the change, and the date the change was made. Please also see the “Recordkeeping” section of this manual and the “USDA Eligibility Manual for School Meals” for additional information on record keeping requirements.

When a notice of adverse action has been sent to a household, may I claim reimbursement for that child during the period covered by the notice?

Yes.  The household must be given 10 calendar days advance written notice that a change is being made in the child's eligibility status.  During that time, the child must continue to receive free or reduced price meal benefits and the LEA may continue to claim reimbursement for free or reduced price meals served to the child during this period.

If an LEA chooses to select more than 3 percent or the minimum number of required households to verify, and some of those households fail to respond, has the LEA completed the verification requirement as long as 3 percent or the minimum number of required households respond?

No. First, the LEA cannot select any more or any less applications than the 3% sample size determined based on the method of verification performed. Second, all households selected for verification must either respond or have benefits terminated after appropriate notification.

If an application contains three sources of income, how many should be verified?

All three sources of income must be verified.  All sources originally noted by the family at the time of application must be verified.

What if the LEA forgets to do verification?

Verification is an annual requirement.  We will contact an LEA that has not submitted the Verification Collection Report (Attachment G) by the required deadline of December 15th.  If income verification is not completed, the LEA jeopardizes its State and federal reimbursement for free and reduced meals served after November 15th.

When should an application be verified "for cause"?

If an LEA is informed, even anonymously, that an applicant may not be eligible, the LEA must follow up on the allegation using the verification process.  The LEA has an obligation to verify all questionable applications (applications that are reported to be fraudulent or suspicious). Verification that is done for cause is in addition to the sample required for either error prone/random/focused sampling.  Verification must take place after the application was approved on the face value of the application.

What information must be submitted online to the Child Nutrition Program office by December 15?

All information reported on the Verification Collection Report (Attachment G) must be reported on the on-line form on the Child Nutrition Management System (CNMS).  All other verification documentation, along with a copy of the verification worksheet, must be kept on file for three years plus the current year.  LEAs in Provision 2 must retain all verification information from the base year for three years plus the current year after the end of the cycle. 

If a foster child is listed on a family’s application as a household member and that household happens to be selected for verification, does the school need anything extra for verification?

It depends on the situation.  If a household is chosen for verification and the foster child included on the application was identified by a State or local foster agency, then no additional verification is needed for the foster child. However, to verify the other children in the household, the family must provide verification documentation to confirm eligibility. 

If the foster child is not identified by a State or local foster agency, then documentation verifying the foster child’s status would be required. Additionally, to verify other children in the household, the family must provide verification documentation to confirm eligibility. 

What documentation must be provided for a foster child listed on a household application that is selected to be verified?

Documentation from a State or local foster care agency or the court where the foster child received placement is acceptable for verification.  Direct contact from the foster care agency or court (for example, a list of foster children sent to the LEA) is also acceptable documentation for verification.

What should I do if a family was approved for free meals based on a SNAP number but sends in a pay-stub for verification that makes them ineligible?

The LEA should first conduct direct verification to confirm the family’s eligibility for SNAP. If the LEA cannot verify eligibility through direct verification, they should contact the family to determine if they can document their SNAP eligibility for the month prior to submitting their application.  If they can document their eligibility at that time, the free benefits must continue and verification is complete. If the required SNAP documentation is not provided, the income stub must be used to determine their eligibility.

What if I receive an application for a child and then receive the child's name on a list from either the Migrant Education Program Coordinator or Homeless Liaison?

The list from the Migrant Education Program Coordinator and Homeless Liaison supersedes the application. The application should be discarded and should not be included in determining the number of applications on file. The child should not be selected for verification.

LEAs with 80% or greater response rate based on 2017-2018 Income Verification

Jump ahead by clicking on a letter: A B C D E F G H I J K L M N O P Q R S T U V W Y

SFA LEA Code

SFA Name

500402226478

A H Schreiber Hebrew Acad Of Rocklan

331400225751

Ach Tov V'Chesed

570101040000

Addison CSD

410401060000

Adirondack CSD

331500629812

Al Madrasa Al Islamiya

220202040000

Alexandria CSD

020101040000

Alfred-Almond CSD

342700629235

Al-Ihsan Academy

342800629258

Al-Iman School

010100115684

All Saints' Catholic Academy

031501187966

All Saints School

040302060000

Allegany-Limestone CSD

660900861000

Amani Public Charter School

140201060000

Amherst CSD

580106030000

Amityville UFSD

120102040000

Andes CSD

020601040000

Andover CSD

500308990003

Arc Rockland Co Chap

650101990003

Arc Wayne County Chapter Inc

042400136448

Archbishop Walsh High School

310100149000

Archdiocese Of Ny

660405030000

Ardsley UFSD

640101040000

Argyle CSD

670201060000

Attica CSD

050100010000

Auburn City SD

222201155866

Augustinian Academy-Elementary

090201040000

Ausable Valley CSD

491302060000

Averill Park CSD

570201040000

Avoca CSD

580101030000

Babylon UFSD

080201040000

Bainbridge-Guilford CSD

500402226276

Bais Binyomin Academy

342800226480

Bais Yaakov Academy For Girls

141800137227

Baker Victory Services

401301040000

Barker CSD

180300010000

Batavia City SD

580505020000

Bayport-Blue Point UFSD

231301040000

Beaver River CSD

660102060000

Bedford CSD

280207020000

Bellmore UFSD

061001040000

Bemus Point CSD

010201040000

Berne-Knox-Westerlo CSD

010306060000

Bethlehem CSD

280521030000

Bethpage UFSD

420101189405

Bishop Ludden Junior-Senior High Sch

421800185466

Blessed Sacrament School

010100115665

Blessed Sacrament School

342700228636

Bnos Bais Yaakov Of Far Rockaway

332100227245

Bnos Israel Of East Flatbush

342800225513

Bnos Malka Academy

630101040000

Bolton CSD

570401040000

Bradford CSD

260101060000

Brighton CSD

171102040000

Broadalbin-Perth CSD

261801060000

Brockport CSD

321100860859

Bronx Charter Sch-Excellence

250109040000

Brookfield CSD

580203020000

Brookhaven-Comsewogue UFSD

331300861063

Brooklyn Laboratory Charter School

331500860935

Brooklyn Prospect Charter-Csd 15

490202040000

Brunswick CSD (Brittonkill)

520101060000

Burnt Hills-Ballston Lake CSD

180701040000

Byron-Bergen CSD

240201040000

Caledonia-Mumford CSD

430300050000

Canandaigua City SD

600301040000

Candor CSD

142601136593

Cardinal O'Hara High School

280411030000

Carle Place UFSD

060401040000

Cassadaga Valley CSD

421800185572

Cathedral Academy At Pompei

050401040000

Cato-Meridian CSD

042302040000

Cattaraugus-Little Valley CSD

250201060000

Cazenovia CSD

662300860862

Charter Sch-Educ Excellence

160801040000

Chateaugay CSD

101001040000

Chatham CSD

060503040000

Chautauqua Lake CSD

140709030000

Cheektowaga-Sloan UFSD

030101060000

Chenango Forks CSD

030701060000

Chenango Valley CSD

472202040000

Cherry Valley-Springfield CSD

280208997798

Children'S Lrning Ctr-Ucp Nassau Ct

251601060000

Chittenango CSD

140203806578

Christian Central Academy

261501060000

Churchville-Chili CSD

110101040000

Cincinnatus CSD

510401040000

Clifton-Fine CSD

060701040000

Clymer CSD

010500010000

Cohoes City SD

580410030000

Commack UFSD

580507060000

Connetquot CSD

230201040000

Copenhagen CSD

571000808888

Corning Christian Academy

440301060000

Cornwall CSD

333200125708

Cristo Rey Brooklyn High School

150203040000

Crown Point CSD

580107030000

Deer Park UFSD

120501040000

Delaware Academy CSD At Delhi

140707030000

Depew UFSD

250301040000

Deruyter CSD

400400136417

Desales Catholic Elementary School

660403030000

Dobbs Ferry UFSD

211003040000

Dolgeville CSD

120301040000

Downsville CSD

530101040000

Duanesburg CSD

060800010000

Dunkirk City SD

430501040000

East Bloomfield CSD

490301060000

East Greenbush CSD

310400999536

East Harlem School At Exodus House

580234020000

East Moriches UFSD

261313030000

East Rochester UFSD

280402030000

East Williston UFSD

589100000000

Eastern Suffolk Boces

580912060000

Eastport-South Manor CSD

141201060000

Eden CSD

520601080000

Edinburg Common SD

470501040000

Edmeston CSD

180901040000

Elba CSD

590801040000

Eldred CSD

420601040000

Fabius-Pompey CSD

261301060000

Fairport CSD

061101040000

Falconer CSD

280522030000

Farmingdale UFSD

022001040000

Fillmore CSD

070600861078

Finn Academy-An Elmira Charter Schoo

331800437980

Flatbush SDa School

442115020000

Florida UFSD

270601040000

Fonda-Fultonville CSD

061503040000

Forestville CSD

640601020000

Fort Edward UFSD

120701040000

Franklin CSD

010100997616

Free School

280209030000

Freeport UFSD

060301040000

Frewsburg CSD

141604060000

Frontier CSD

280218030000

Garden City UFSD

260401060000

Gates-Chili CSD

220401040000

General Brown CSD

261600860826

Genesee Comm Charter School

100902040000

Germantown CSD

540801040000

Gilboa-Conesville CSD

630300010000

Glens Falls City SD

141800860044

Global Concepts Charter School

440601040000

Goshen CSD

660410100007

Graham Home For Children

141501060000

Grand Island CSD

640701040000

Granville CSD

260501808815

Greece Christian School

320800716855

Greek American Inst Of NY

080601040000

Greene CSD

581010020000

Greenport UFSD

190701040000

Greenville CSD

640801040000

Greenwich CSD

442111020000

Greenwood Lake UFSD

010802060000

Guilderland CSD

480401040000

Haldane CSD

511201040000

Hammond CSD

572901040000

Hammondsport CSD

580905020000

Hampton Bays UFSD

120906040000

Hancock CSD

310400860812

Harbor Sci & Arts Charter School

580406060000

Harborfields CSD

310300861034

Harlem Hebrew Language Academy

030501040000

Harpursville CSD

660501060000

Harrison CSD

230301040000

Harrisville CSD

641001040000

Hartford CSD

580506030000

Hauppauge UFSD

332200860955

Hebrew Language Academy Charter

660203060000

Hendrick Hudson CSD

511301040000

Hermon-Dekalb CSD

280409030000

Herricks UFSD

620803040000

Highland CSD

440901040000

Highland Falls CSD

450704040000

Holley CSD

081200185526

Holy Family School

512001185654

Holy Name Of Jesus Academy

431401040000

Honeoye CSD

491401040000

Hoosic Valley CSD

490501060000

Hoosick Falls CSD

260401999477

Hope Hall School

571800010000

Hornell City SD

190901040000

Hunter-Tannersville CSD

022601136563

Immaculate Conception School

660402020000

Irvington UFSD

280226030000

Island Trees UFSD

610600010000

Ithaca City SD

420411060000

Jamesville-Dewitt CSD

572702040000

Jasper-Troupsburg CSD

540901040000

Jefferson CSD

280515030000

Jericho UFSD

630601040000

Johnsburg CSD

660101030000

Katonah-Lewisboro UFSD

150601040000

Keene CSD

142601030000

Kenmore-Tonawanda UFSD

101401040000

Kinderhook CSD

620600010000

Kingston City SD

310500860883

Kipp Infinity Charter School

221401040000

La Fargeville CSD

420807040000

Lafayette CSD

630701040000

Lake George CSD

151102040000

Lake Placid CSD

200601040000

Lake Pleasant CSD

662401060000

Lakeland CSD

610801040000

Lansing CSD

470801040000

Laurens CSD

181001060000

Le Roy CSD

320700861114

Legacy College Preparatory Charter

670401040000

Letchworth CSD

400301060000

Lewiston-Porter CSD

580104030000

Lindenhurst UFSD

210800050000

Little Falls City SD

591302040000

Livingston Manor CSD

240801060000

Livonia CSD

280407229720

Long Island Hebrew Academy

200701040000

Long Lake CSD

230901040000

Lowville Academy & CSD

221301040000

Lyme CSD

280220030000

Lynbrook UFSD

421504020000

Lyncourt UFSD

451001040000

Lyndonville CSD

251101040000

Madison CSD

511901040000

Madrid-Waddington CSD

031101060000

Maine-Endwell CSD

280212030000

Malverne UFSD

660701030000

Mamaroneck UFSD

431101040000

Manchester-Shortsville CSD (Red Jack

280406030000

Manhasset UFSD

110901040000

Marathon CSD

421101060000

Marcellus CSD

121401040000

Margaretville CSD

650701040000

Marion CSD

621001060000

Marlboro CSD

280216997856

Martin De Porres School

280523030000

Massapequa UFSD

512001060000

Massena CSD

581012020000

Mattituck-Cutchogue UFSD

170801040000

Mayfield CSD

332100225701

Mazel Day School

110304040000

Mcgraw CSD

010615020000

Menands UFSD

342400861048

Middle Village Prep Charter School

280503315797

Mill Neck Manor School For The Deaf

132201040000

Millbrook CSD

580208020000

Miller Place UFSD

280410030000

Mineola UFSD

150801040000

Minerva CSD

441101040000

Minisink Valley CSD

269100000000

Monroe 1 Boces

471201040000

Morris CSD

512101040000

Morristown CSD

250401040000

Morrisville-Eaton CSD

421800185583

Most Holy Rosary School

140600136375

Mt Mercy Academy

580207020000

Mt Sinai UFSD

660900010000

Mt Vernon School District

500108030000

Nanuet UFSD

140801136238

Nativity-Bvm School

261600166206

Nazareth Elementary School

331900808781

New Grace Education Center

151001040000

Newcomb CSD

400601060000

Newfane CSD

400800136367

Niagara Catholic Jr/Sr High School

280204020000

North Bellmore UFSD

142201040000

North Collins CSD

010623060000

North Colonie CSD

280229020000

North Merrick UFSD

651501060000

North Rose-Wolcott CSD

661301040000

North Salem CSD

280501060000

North Shore CSD

081200050000

Norwich City SD

412300185517

Notre Dame Elementary School

180300137112

Notre Dame High School

181101040000

Oakfield-Alabama CSD

280211030000

Oceanside UFSD

342700100023

On Our Way Learning Center

621201060000

Onteora CSD

449000000000

Orange-Ulster Boces

142301060000

Orchard Park CSD

471601040000

Otego-Unadilla CSD

141901137240

Our Lady-Blessed Sacrament

343000860836

Our World Neighborhood Charter Schoo

600601060000

Owego-Apalachin CSD

081501040000

Oxford Academy & CSD

280506060000

Oyster Bay-East Norwich CSD

512501040000

Parishville-Hopkinton CSD

181201040000

Pavilion CSD

661601030000

Pelham UFSD

261201060000

Penfield CSD

680601060000

Penn Yan CSD

091101060000

Peru CSD

660809030000

Pleasantville UFSD

051101040000

Port Byron CSD

580206020000

Port Jefferson UFSD

280404030000

Port Washington UFSD

042901040000

Portville CSD

512902060000

Potsdam CSD

630902030000

Queensbury UFSD

010402060000

Ravena-Coeymans-Selkirk CSD

651503040000

Red Creek CSD

131701060000

Red Hook CSD

580901020000

Remsenburg-Speonk UFSD

343000860822

Renaissance Charter School

580602860032

Riverhead Charter School

580602040000

Riverhead CSD

261600997046

Rochester School For The Deaf

280221030000

Rockville Centre UFSD

580209020000

Rocky Point UFSD

560603040000

Romulus CSD

280208860024

Roosevelt Children'S Acad Charter Sc

591301040000

Roscoe CSD

280403030000

Roslyn UFSD

121502040000

Roxbury CSD

401201060000

Royalton-Hartland CSD

261701060000

Rush-Henrietta CSD

661901030000

Rye Neck UFSD

221001040000

Sackets Harbor CSD

662300145180

Sacred Heart High School

641501040000

Salem CSD

091402060000

Saranac CSD

521800010000

Saratoga Springs City SD

621601060000

Saugerties CSD

560701060000

Seneca Falls CSD

030200185471

Seton Catholic Central Jr/Sr High

091101159175

Seton Catholic School

280252070000

Sewanhaka Central HS District

580701020000

Shelter Island UFSD

520302060000

Shenendehowa CSD

082001040000

Sherburne-Earlville CSD

441201229930

Sheri Torah

062601040000

Sherman CSD

061501040000

Silver Creek CSD

580801060000

Smithtown CSD

121702040000

South Kortright CSD

231101040000

South Lewis CSD

500301060000

South Orangetown CSD

050701040000

Southern Cayuga CSD

141604136382

Southtowns Catholic School

131602020000

Spackenkill UFSD

261001060000

Spencerport CSD

600801040000

Spencer-Van Etten CSD

141101136383

St Aloysius Regional School

260801165157

St Ambrose Academy

142601136293

St Amelia School

010100115658

St Anne Institute

500108145040

St Anthony School

141604136402

St Francis High School

140203136273

St Gregory The Great School

031502185486

St James School

511101155007

St James School

400701325766

St John Lutheran School

140101136379

St John The Baptist School

142601136418

St John The Baptist School

142301136271

St John Vianney School

140600136295

St Joseph University School

140600136376

St Mark School

490501117509

St Mary'S Academy-Elementary

141901136283

St Mary'S Elementary School

151501155883

St Mary's School

140203136252

St Mary's School

140203136333

St Peter & Paul School

400301136456

St Peter School

260401166221

St Pius X School

161801040000

St Regis Falls CSD

121701040000

Stamford CSD

401001060000

Starpoint CSD

400301136253

Stella Niagara Educ Park

522001040000

Stillwater CSD

251501040000

Stockbridge Valley CSD

500401060000

Suffern CSD

591502040000

Sullivan West CSD

280502060000

Syosset CSD

100501040000

Taconic Hills CSD

140600860838

Tapestry Charter School

580201060000

Three Village CSD

600903040000

Tioga CSD

280300206622

Torah High School Long Beach

211901020000

Town Of Webb UFSD

512001155896

Trinity Catholic School

591201040000

Tri-Valley CSD

580913080000

Tuckahoe Comn SD

660302030000

Tuckahoe UFSD

421902040000

Tully CSD

160101060000

Tupper Lake CSD

441903020000

Tuxedo UFSD

051901040000

Union Springs CSD

031501060000

Union-Endicott CSD

660805030000

Valhalla UFSD

441301060000

Valley CSD (Montgomery)

031601060000

Vestal CSD

431701060000

Victor CSD

353100880287

Vol Of America-Greater Ny Inc

321100806052

Wake-Eden Christian Academy

621801060000

Wallkill CSD

121901040000

Walton CSD

280223030000

Wantagh UFSD

671501040000

Warsaw CSD

442101060000

Warwick Valley CSD

440102060000

Washingtonville CSD

550301060000

Watkins Glen CSD

650801060000

Wayne CSD

050301040000

Weedsport CSD

580102030000

West Babylon UFSD

280227030000

West Hempstead UFSD

580509030000

West Islip UFSD

440301998250

West Point Elementary School

142801060000

West Seneca CSD

062901040000

Westfield CSD

580902020000

Westhampton Beach UFSD

420701060000

Westhill CSD

151601040000

Westport CSD

170301020000

Wheelerville UFSD

641701060000

Whitehall CSD

022101040000

Whitesville CSD

031401060000

Whitney Point CSD

651402040000

Williamson CSD

151701040000

Willsboro CSD

472506040000

Worcester CSD

490804020000

Wynantskill UFSD

500402229165

Yeshiva Degel Hatorah

500402229549

Yeshiva Gedolah Of South Monsey

500402228999

Yeshiva High School Of Monsey

332100226947

Yeshiva Of Brooklyn

500402226477

Yeshiva Of Spring Valley

342900226050

Yeshiva Rlkti Primary

590501226115

Yeshiva Zichron Mayir

332200226034

Yeshivat Ohel Torah

241701040000

York CSD

662402060000

Yorktown CSD