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THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234

Office of P-20 Education Policy
Child Nutrition Program Administration
89 Washington Avenue, Room 375 EBA, Albany, NY 12234
Phone: (518) 473-8781 Fax: (518) 473-0018

To: 
Superintendents; Executive Directors; School Business Officials; School Food Service Directors/Managers
From: 
Child Nutrition Program Administration
Date: 
Monday, June 29, 2020
Subject: 
30% New York State Initiative Application for State Subsidy

The 30% NYS Initiative Application for additional State subsidy is now available.

Who Can Apply

  • School Food Authorities (SFAs) that purchase food items and prepare their own school lunches.
  • SFAs that contract with a Food Service Management Company to purchase food items and prepare school lunches.

Required Purchase Criteria

  • The SFA must have spent at least 30 percent of school lunch costs on New York State (NYS) food products in the 2019-2020 School Year (SY).

When SFAs Can Apply

  • Once all SFA Child Nutrition reimbursement claims for the 2019-2020 SY have been submitted.
  • No later than August 15, 2020.

How to Apply: Follow this Three-Step Process

Step 1: Enter Information on the Child Nutrition Management System (CNMS)

1.1) Access the application:

  • Go to www.cn.nysed.gov
  • Log in into CNMS (username and password required)
  • Click on SFA Annual Information
  • Select SFA Annual Information for School Year 2019-2020
  • Click on 30% NYS Initiative (this link only appears after all claims for the 2019-2020 SY have been submitted)

The application is pre-populated with:

  • Total Federal and State Reimbursement –National School Lunch Program, School Breakfast Program, Afterschool Snack, Summer Food Service Program and Special Milk Program reimbursement received by the SFA for the 2019-2020 SY
  • Total Federal and State Lunch Reimbursement - based on the SFA 2019-2020 SY lunch claims

1.2) Enter 2019-2020 SY Data:

  • Total Annual Food Costs- The cost of all food purchased for breakfast, lunch, snack, summer food, a la carte, adult meals, catering, etc. Do not include the value of USDA (commodity) foods
  • Total Annual Sales- The amount of revenue received from the sale of all foods including breakfast, lunch, snack, summer food, a la carte, adult meals, catering etc.
  • Other- The amount of additional reimbursement received through Child and Adult Food Program, if applicable
  • Total Annual Reimbursable School Lunch Sales- The total amount of revenue received from the sale of reduced-price and paid lunch meal sales
  • Total Cost of NYS Food Products for NSLP* –The total cost of NYS foods purchased for the school lunch program

*Please Note: Schools that participated in the Seamless Summer Option (SSO) of the National School Lunch Program while schools were closed due to COVID 19 can include the cost of NYS products in the lunches served through the SSO.

Schools that participated in the Summer Food Service Program (SFSP) while schools were closed due to COVID 19 can not include the cost of NYS products used in these meals, or in any meals served through the SFSP. However, All SFSP food costs and sales associated with SFSP operations from July 1, 2019 to June 30, 2020 should be included. The federal and State reimbursement from the SFSP will be prepopulated in the application.

1.3) Click Insert

A message will display to indicate if the SFA has met the 30% eligibility criteria. If the SFA meets the 30% criteria, an email containing the required attestation statement will be sent to the CNMS administrator and the CNMS user who entered the application information. If the SFA does not meet the 30% criteria, a message will display to indicate that the SFA does not qualify.

Step 2: Complete the 30% NYS Initiative Attachment excel document & Sign the Attestation Statement

2.1) Download and save the 30% NYS Initiative Attachment excel document: 30% NYS Initiative Attachment (EXCEL) (PDF).

 2.2) Complete the 30% NYS Initiative Attachment excel document with the following information:

  • Indicate your SFA name and 12-digit LEA Code
  • List each NYS food item and the total dollar value contributing to the 30% threshold
  • Indicate the documentation used to verify that each food item meets the definition of a NYS Food Product as defined in the 30% NYS Initiative Guidance
  • Indicate next to each NYS food item if the item is used in multiple programs (ex: used at both breakfast and lunch). If the food item is used in multiple programs, provide a written description of how your SFA properly separated out the cost of the NYS food items used solely for the lunch program.
2.3) Print the attestation statement from your email and have it signed and dated by the SFA Superintendent, Executive Director, Chief School Officer, or a duly authorized designee. 

Step 3: Submit the completed 30% Initiative Attachment and the signed Attestation Statement to 30percent@nysed.gov

3.1) Email the signed attestation statement AND the completed 30% NYS Initiative Attachment excel document to 30percent@nysed.gov no later than August 15, 2020. 

Failure to submit the signed attestation statement by the deadline will result in the application being deemed abandoned and no longer subject to further consideration.

SFA records to support NYS purchases are not required to be submitted at the time of application unless specifically requested.

All SFAs wishing to receive the additional reimbursement should expect an off-site and/or on-site review of documentation by SED. It is expected all SFAs applying for the initiative have supporting documentation available at the time their application is submitted. Upon request, SFAs are required to make all accounts and records pertaining to its school food service immediately available to USDA, SED or any other authorized entity, for audit or review.

Approval Notification

  • The SFA CNMS administrator and CNMS users will receive email notification of the application approval.

Amount of 30% NYS Initiative State Subsidy for 2020-2021 SY Lunches

  • $.1901 for each free and paid lunch meal bringing total State reimbursement to 25 cents/lunch.
  • $.0519 for every reduced-price lunch meal bringing the total State reimbursement rate up to 50 cents/lunch.

For more information about the NYS 30% Initiative visit the CN website: http://www.cn.nysed.gov/content/additional-state-subsidy-purchasing-new-york-state-food-products

Click here to access the 30% Frequently Asked Questions. 

If you have any questions, email: 30percent@nysed.gov.

USDA Nondiscrimination Statement

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. 

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

(1)     mail: U.S. Department of Agriculture
         Office of the Assistant Secretary for Civil Rights
         1400 Independence Avenue, SW
         Washington, D.C. 20250-9410;

(2)     fax: (202) 690-7442; or

(3)     email: program.intake@usda.gov.

This institution is an equal opportunity provider.

 

For Nondiscrimination Statement translations, click here.

Los demás programas de asistencia nutricional del FNS, las agencias estatales y locales, y sus beneficiarios secundarios, deben publicar el siguiente Aviso de No Discriminación:

De conformidad con la Ley Federal de Derechos Civiles y los reglamentos y políticas de derechos civiles del Departamento de Agricultura de los EE. UU. (USDA, por sus siglas en ingles), se prohíbe que el USDA, sus agencias, oficinas, empleados e instituciones que participan o administran programas del USDA discriminen sobre la base de raza, color, nacionalidad, sexo, discapacidad, edad, o en represalia o venganza por actividades previas de derechos civiles en algún programa o actividad realizados o financiados por el USDA.

Las personas con discapacidades que necesiten medios alternativos para la comunicación de la información del programa (por ejemplo, sistema Braille, letras grandes, cintas de audio, lenguaje de seas americano, etc.), deben ponerse en contacto con la agencia (estatal o local) en la que solicitaron los beneficios. Las personas sordas, con dificultades de audición o discapacidades del habla pueden comunicarse con el USDA por medio del Federal Relay Service [Servicio Federal de Retransmisión] al (800) 877-8339. Además, la información del programa se puede proporcionar en otros idiomas.

Para presentar una denuncia de discriminación, complete el Formulario de Denuncia de Discriminación del Programa del USDA, (AD-3027) que está disponible en linea en:http://www.ocio.usda.gov/sites/default/files/docs/2012/Spanish_Form_508_Compliant_6_8_12_0.pdf. y en cualquier oficina del USDA, o bien escriba una carta dirigida al USDA e incluya en la carta toda la información solicitada en el formulario. Para solicitar una copia del formulario de denuncia, llame al (866) 632-9992. Haga llegar su formulario lleno o carta al USDA por:

(1)     correo: U.S. Department of Agriculture
         Office of the Assistant Secretary for Civil Rights
         1400 Independence Avenue, SW
         Washington, D.C. 20250-9410;

(2)     fax: (202) 690-7442; o

(3)     correo electrónicoprogram.intake@usda.gov.

Esta institución es un proveedor que ofrece igualdad de oportunidades.

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