THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234
Office of P-20 Education Policy
All SFAs (except for Jails and Residential Child Care Institutions (RCCIs) with NO day students) are required to complete the online DCMP process a minimum of three times a year, within the following timeframes: as close to the beginning of the school year as possible; by or near November 30 and by or near February 28. SFA's implementing CEP district-wide, must conduct DCMP at least once annually for the required reporting of SNAP/Medicaid on CNMS.
The new system processes DC data monthly; therefore, SFA’s are encouraged, as a best practice, to access the data more frequently to ensure that children entitled to free meal benefits receive them and to help SFAs planning to participate in the Community Eligibility Provision (CEP).
If your student’s have NYSSIS ID’s and you are using the State Match feature (formerly named SA & RA Select), you will notice two new columns titled, DC Eligibility Date and School Record Found On. DC Eligibility date is the month the child was first found on a direct certification file. The School Record Found On column provides the user with the date that the direct certification record and NYSSIS record were linked to the SFA. By clicking on the gray arrows to the right of the column heading, users can sort from newest to oldest to view potential new matches.
If you are using the Bulk Search feature (formerly named Roster Upload), the system will continuously look for potential candidates on the records you have uploaded. Logging in to the system and viewing your roster for potential new candidates a minimum of three times per year, within the timeframes specified above, is sufficient. However, if you have had new students enroll since the initial roster was uploaded, you must use the Search feature to see if they are directly certified. If you have many new students, you can upload another roster using the Bulk Search feature.
Please note that the Bulk Search results have been updated. You now have the option to click on a New Side-by-Side view which displays your results in a similar format to the State Matches feature. The system has picked one, “best” direct certification (DC) candidate to display.
You can view your DCMP activity by clicking on the “My Activity” feature. This will provide each user with a record of what functions were performed as well as dates and times.