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THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234

Office for Prekindergarten through Grade 12 Education
Child Nutrition Program Administration
89 Washington Avenue, Room 375 EBA, Albany, NY 12234
Phone: (518) 473-8781 Fax: (518) 473-0018

To: 
School Food Service Directors/Managers
From: 
Paula Tyner-Doyle, Coordinator
Date: 
Monday, December 18, 2017
Subject: 
Reminder to conduct the Direct Certification Matching Process (DCMP)

All SFAs (except for Jails and Residential Child Care Institutions (RCCIs) with NO day students) are required to complete the online DCMP process a minimum of three times a year, within the following timeframes: as close to the beginning of the school year as possible; by or near November 30 and by or near February 28.  SFA's implementing CEP district-wide, must conduct DCMP at least once annually for the required reporting of SNAP/Medicaid on CNMS.  

The new system processes DC data monthly; therefore, SFA’s are encouraged, as a best practice, to access the data more frequently to ensure that children entitled to free meal benefits receive them and to help SFAs planning to participate in the Community Eligibility Provision (CEP).

If your student’s have NYSSIS ID’s and you are using the State Match feature (formerly named SA & RA Select), you will notice two new columns titled, DC Eligibility Date and School Record Found On.  DC Eligibility date is the month the child was first found on a direct certification file.  The School Record Found On column provides the user with the date that the direct certification record and NYSSIS record were linked to the SFA.  By clicking on the gray arrows to the right of the column heading, users can sort from newest to oldest to view potential new matches.

If you are using the Bulk Search feature (formerly named Roster Upload), the system will continuously look for potential candidates on the records you have uploaded.  Logging in to the system and viewing your roster for potential new candidates a minimum of three times per year, within the timeframes specified above, is sufficient.  However, if you have had new students enroll since the initial roster was uploaded, you must use the Search feature to see if they are directly certified.  If you have many new students, you can upload another roster using the Bulk Search feature.

Please note that the Bulk Search results have been updated.  You now have the option to click on a New Side-by-Side view which displays your results in a similar format to the State Matches feature.   The system has picked one, “best” direct certification (DC) candidate to display.

You can view your DCMP activity by clicking on the “My Activity” feature.   This will provide each user with a record of what functions were performed as well as dates and times.

USDA Nondiscrimination Statement

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. 

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

(1)     mail: U.S. Department of Agriculture
         Office of the Assistant Secretary for Civil Rights
         1400 Independence Avenue, SW
         Washington, D.C. 20250-9410;

(2)     fax: (202) 690-7442; or

(3)     email: program.intake@usda.gov.

This institution is an equal opportunity provider.

Los demás programas de asistencia nutricional del FNS, las agencias estatales y locales, y sus beneficiarios secundarios, deben publicar el siguiente Aviso de No Discriminación:

De conformidad con la Ley Federal de Derechos Civiles y los reglamentos y políticas de derechos civiles del Departamento de Agricultura de los EE. UU. (USDA, por sus siglas en ingles), se prohíbe que el USDA, sus agencias, oficinas, empleados e instituciones que participan o administran programas del USDA discriminen sobre la base de raza, color, nacionalidad, sexo, discapacidad, edad, o en represalia o venganza por actividades previas de derechos civiles en algún programa o actividad realizados o financiados por el USDA.

Las personas con discapacidades que necesiten medios alternativos para la comunicación de la información del programa (por ejemplo, sistema Braille, letras grandes, cintas de audio, lenguaje de seas americano, etc.), deben ponerse en contacto con la agencia (estatal o local) en la que solicitaron los beneficios. Las personas sordas, con dificultades de audición o discapacidades del habla pueden comunicarse con el USDA por medio del Federal Relay Service [Servicio Federal de Retransmisión] al (800) 877-8339. Además, la información del programa se puede proporcionar en otros idiomas.

Para presentar una denuncia de discriminación, complete el Formulario de Denuncia de Discriminación del Programa del USDA, (AD-3027) que está disponible en linea en:http://www.ocio.usda.gov/sites/default/files/docs/2012/Spanish_Form_508_Compliant_6_8_12_0.pdf. y en cualquier oficina del USDA, o bien escriba una carta dirigida al USDA e incluya en la carta toda la información solicitada en el formulario. Para solicitar una copia del formulario de denuncia, llame al (866) 632-9992. Haga llegar su formulario lleno o carta al USDA por:

(1)     correo: U.S. Department of Agriculture
         Office of the Assistant Secretary for Civil Rights
         1400 Independence Avenue, SW
         Washington, D.C. 20250-9410;

(2)     fax: (202) 690-7442; o

(3)     correo electrónicoprogram.intake@usda.gov.

Esta institución es un proveedor que ofrece igualdad de oportunidades.

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