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Income Verification

Verification Procedures For 2016-2017 School Year

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Federal regulations require that all Local Education Agencies (LEAs) participating in the School Breakfast Program (SBP) or National School Lunch Program (NSLP) conducting standard counting and claiming procedures select and verify a sample of their approved free and reduced price meal applications on file as of October 1st by November 15th of each year.

Income eligibility obtained for the Child Nutrition Programs is used for numerous initiatives and programs.  As more and more persons, programs and agencies rely on this data, the validity of this information is significant.

Income Verification is an annual requirement. Verification is the confirmation of eligibility for free and reduced price meals under the NSLP and SBP. Verification is only required when eligibility is determined through the application process, not through direct certification conducted with an Assistance Program or officials or agencies that documented Other Source Categorical Eligibility. Verification must include either confirmation of income eligibility or confirmation that the child or any member of the household is receiving assistance under Supplemental Nutrition Assistance Program (SNAP), Food Distribution Program on Indian Reservations (FDPIR) or Temporary Assistance for Needy Families (TANF) or that a child is Other Source Categorically Eligible.

Verification may include confirmation of any other information required on the application, such as household size. The application/verification process is being intensely scrutinized at the federal level as verification often results in a substantial number of changes in eligibility.  This occurs when a family either fails to respond or cannot substantiate what they reported on their application.  Consequently, verification requirements have become more stringent in order to improve the fiscal integrity of the child nutrition programs and the verification process.  It is essential that verification efforts be completed on time, that changes in eligibility are implemented for all family members and that adequate records of your efforts are maintained. The selection of applications cannot target discrimination against anyone on the basis of race, color, national origin, age, sex, or disability.

All LEAs must complete and submit the FNS-742- “Verification Collection Report” (Attachment G) on the Child Nutrition Management System (CNMS) by December 15, 2016. LEAs that are exempt from the verification requirements LEA-wide (CEP or non-base year Provision 2) must also complete certain portions of the report.

Table of Contents

How To Conduct Verification

Start planning early!  Allow yourself enough time to complete the verification process by the November 15th deadline.

Verification efforts are not required for:

  • Residential child care institutions (RCCIs), with the exception of RCCIs with day students, where eligible students must complete an application
  • Schools in which all students are served without a separate charge for food services and the school claims only paid reimbursement
  • Schools that do not have any free or reduced price eligible students
  • Schools participating in the Special Milk Program, even if they offer free milk
  • Schools in non-base years of Provision 2. They must however, conduct the Direct Certification Matching Process (DCMP) and report SNAP and Medicaid Direct Certification eligibility annually.
  • Schools operating in the Community Eligibility Provision (CEP). They must however, conduct DCMP and report SNAP and Medicaid Direct Certification eligibility annually.
  • New LEAs who begin participation in a Child Nutrition Program after October 1 do not need to complete the verification process in their first year of operation only.

Establishing the Sample Pool

To establish the sample pool, you must count the number of newly approved free and reduced applications on file for the entire LEA as of October 1. The sample pool depends on the number of approved applications, paper or electronic, and is not based on the number of children eligible for free and reduced priced benefits. If October 1 falls on a weekend or a school break, use the next operating day to establish the sample pool.

If applications are submitted for “mixed households,” which include children who are eligible based on income and others based on Other Source Categorical Eligibility, these applications are subject to verification and are included in the sample pool.

Applications with case numbers that were not documented through direct certification are subject to verification therefore are part of the sample pool.

Verification must take place after an application has been approved.

Do NOT include:

  • Households that are matched through the Direct Certification Matching Process (DCMP) for SNAP/Medicaid, and those students who have been identified as living in the same household as the certified student receiving SNAP/Medicaid benefits
  • Eligibility Letters for School Meals/Milk
  • Foster children who are identified by a list or letters from social services and voluntary placement agencies
  • Migrant children who have been identified by the district's Migrant Education Program
  • Runaway or homeless children who have been identified by the district's McKinney-Vento school district liaison
  • Children participating in federally funded Head Start/Even Start

*When carrying over eligibility for the first 30 operating days for students whose free or reduced eligibility was determined for the 2015-2016 school year, do not count these applications in your verification pool and do not verify eligibility. The carryover applications were subject to the verification process in the prior year.

Selecting Your Sample Size

Using the sample pool, LEAs will calculate the required sample size (number of applications that must be verified) using one of the following methods:

  • Error Prone (Standard) Sampling Method
  • Random Sampling Method (Alternate 1)
  • Focused Sampling Method (Alternate 2)

The Error Prone (Standard) Sampling Method must be used by an LEA unless it qualifies to use one of the alternate sampling methods. The LEAs approved to use an alternate sampling method are listed in Attachment H.

When determining the sample size, regardless of the verification method used, LEAs must always round up to the nearest whole number. For example, if your sample size is 3.18 you must verify 4 applications. You may not verify any more or any less than the required sample size allowed.  Please note, at least one application must always be verified.

Error Prone (Standard) Sampling Method

New LEAs and LEAs that had less than 80 percent response rate to verification in the 2015-2016 school year MUST use the Error Prone (Standard) Sampling Method to conduct verification in the 2016-2017 school year. LEAs coming off Provision 2 or CEP must also use the error prone sampling method.

For Error Prone (Standard) Sampling Method, LEAs must verify the lesser of three percent (3%) or 3,000 of the approved applications on file as of October 1. The applications to be verified must be selected randomly from applications that meet the definition of an Error Prone application.

*Error prone applications are those with a reported income within $24 per week, $100 per month, or $1,200 per year of the applicable Income Eligibility Guidelines.

If the LEA does not have enough error prone applications to produce a three percent (3%) sample, the LEA must use income applications and/or applications that report a SNAP/TANF/FDPIR number selected at random to meet the required sample size under the error prone sampling method. 

SNAP/TANF/FDPIR applications will not be selected unless there are too few applications that meet the error prone criteria.

Note: When approving applications, LEAs should flag those that meet the error prone definition (see definition above) in order to facilitate this process.

Alternate Sampling Methods (Random Method & Focused Method)

LEAs that had an 80 percent (80%) or greater response rate in the 2015-2016 school year may choose to select an alternate option for verification. (Please see Attachment H, the list of schools with 80% or greater response rate based on 2015-2016 Income Verification, included in this memo). These schools may choose to use the Error Prone Sampling Method (explained above) or may choose one of the following sampling methods:

Random Sampling Method (Alternate 1)

LEAs must verify the lesser of three percent (3%) or 3,000 of the total number of approved applications on file as of October 1. The applications to be verified must be selected randomly.  The random sample should include both income applications and categorically eligible applications for children receiving SNAP/TANF/FDPIR benefits whose names do not appear on the direct certification matching list or an Eligibility Letter for School Meals/Milk from the New York State Education Department (NYSED).

Focused Sampling Method (Alternate 2)

LEAs must verify the lesser of one percent (1%) or 1,000 of the total number of approved applications selected from income applications nearest the income eligibility guidelines (error prone applications); PLUS the lesser of half percent (½ %) or 500 of approved applications which reported a SNAP/TANF/FDPIR case number on an application instead of income information.

Example:

The Focused Sampling Method could be accomplished as follows:

LEA with 900 approved applications which include 600 applications that reported a SNAP/TANF/FDPIR case number

1.  Count all approved applications, including applications reporting a SNAP/TANF/FDPIR case number to determine the number required to fill the one percent of income sample size

.01 (1%) x 900 = 9

2.  Separate applications into two groups:  

  • Income Applications (non-SNAP/TANF/FDPIR)
  • Applications reporting a SNAP/TANF/FDPIR case number

3.  From the income applications (non-SNAP/TANF/FDPIR) group, select the sample of households (9) from error prone applications. If you do not have enough error prone applications, select the remainder at random from the income applications.

4.  From the applications with a SNAP/TANF/FDPIR case number, determine the number required to fill the .5 percent sample size

.005 (.5 percent) x 600 = 3

5.  Choose the applications (3) from those that reported a SNAP/TANF/FDPIR case number.

6.  Perform the confirmation review on all selected applications and continue with all steps of verification.

*Note: 12 applications were verified in this example (9 income and 3 SNAP/TANF/FDPIR)

Confirmation Review

Prior to conducting any verification activity, an individual other than the original reviewing official must review each approved application selected for verification to ensure that the initial determination was accurate. A confirmation review is not required if the LEA uses a technology based system that demonstrates a high level of accuracy in processing an initial eligibility determination.  

If an LEA is using “eligibility determining” software, it is the LEA's responsibility to ensure that the "eligibility determining" software conforms to USDA regulations.

Depending on the outcome of each confirmation review, the LEA must take one of the following actions:

No Change in Status

  • Verifies the application

Status Change From Reduced Price to Free

  • Make the increased benefits available immediately
  • Notify the Household of change in benefits
  • Verify the application

Status Change From Free to Reduced Price

  • Do not change the child’s status
  • Verify the application

Status Change From Free or Reduced Price to Paid

  • Immediately send the household a notice of adverse action
  • Do not verify the application
  • Select a similar application (example- another error prone application) to verify
  • Begin the verification process with the newly selected application. The second reviewing official must review the application.

Replacing Applications

The LEA may, on a case-by-case basis, replace up to five percent (5%) of the applications selected for verification. Applications may be replaced when the LEA believes that the household would be unable to satisfactorily respond to the verification request.  The LEA must document why the application was replaced. Any application removed must be replaced with another approved application selected on the same basis (i.e., an error prone application must be substituted for a withdrawn error prone application). The newly selected application must then have a confirmation review prior to being verified. In those LEAs where five percent of total applications result in less than one, one application may still be replaced. All results of the five percent calculation are rounded up to the next whole number.

Notifying Households of Selection

When a household is selected for verification, the LEA must provide the household with a letter or an email if the parent or guardian contact information is known informing a household of its selection and must provide a list of the documents or other forms of evidence the household must submit to the LEA. When the LEA uses agency records or direct verification to confirm eligibility, a letter informing the household of its selection for verification is not required, as verification is completed. Please see page 10 of this booklet for more information on direct verification.

It is recommended that LEAs use the NYSED prototype “Letter to Households-Notification of Selection for Verification of Eligibility” letter (Attachment A) as this prototype letter contains all required information.

The notification letter must include:

  • An indication that the household was selected for verification
  • If a child is receiving benefits based on income, a list of the types of acceptable information that may be provided to confirm current income:
    • Pay stubs;
    • Award letters from assistance agencies for benefits such as Social Security or SSI; or
    • Support payment decrees from courts;
  • If a child is receiving benefits based on categorical eligibility, the household may provide proof that a child or any household member is receiving benefits under an Assistance Programs (SNAP/TANF/FDPIR) or that a child is Other Source Categorically Eligible instead of providing income information;
  • A warning that information must be provided by a date specified by the LEA and that failure to do so will result in termination of benefits
  • Notice that documentation of income or receipt of assistance may be provided from any point in time between the month prior to application and the time the household is required to provide income documentation
  • A modified Use of Information Statement as follows: 

The Richard B. Russell National School Lunch Act requires the information requested in order to verify your children’s eligibility for free or reduced price meals. If you do not provide the information or provide incomplete information, your children may no longer receive free or reduced price meals

  • Name of an LEA official who can answer questions and provide assistance
  • A toll free number for parents to obtain assistance. This can be a local number within the district.  It cannot be a long distance call​

Note:  You do not need to collect social security numbers of all adults in the household as part of the verification process. Ensure all notification letters are updated and do not request this information.

Verification of Eligibility

All applications selected for verification must be resolved.  All families selected must provide information that verifies or confirms their eligibility or the families must be notified formally in writing that their benefits will change.  Changes in eligibility must be updated at the point of service for all family members in the LEA.

Correctly approved applications are effective for the entire school year. If a family selected for verification submits information that confirms either their income or receipt of SNAP/TANF/FDPIR benefits for the time period beginning the month before they applied through the time the application is verified (prior to November 15), the child's eligibility remains in effect. You may not change their status to reduced or paid if the family substantiates they were eligible for the free benefits when they applied.  This is true even if current income proves at the time of verification they are no longer eligible.

Written Evidence

Written evidence is the primary source of eligibility confirmation for all households, including TANF, FDPIR, Other Source Categorical Eligibility Programs, and foster child households. Written evidence most often includes pay stubs from employers or award letters from assistance agencies or other government agencies.

Acceptable Written Evidence

Income Eligible

Contains:

  • The name of the household member
  • Amount of income received
  • Frequency received
  • The date the income was received

*A pay stub with no dates would be insufficient

Categorically Eligible: Assistance Program

An official letter or notice indicating that the child or any household member is receiving benefits from that program, such as a notice of eligibility.

*A document from an Assistance Program that does not specify the certification period does not meet the documentation for verification.

*For example, the identification cards for SNAP or TANF would be insufficient because they do not have an expiration date.

Categorically Eligible: Other Source

An official letter, notice, or list from the appropriate State agency, social service agency, program office or coordinator, or court.

Note: Tax returns may be used to verify income of self-employed household members ONLY.

When a Household Provides Pay Stubs

Households may provide pay stubs with income from employment. If a weekly pay stub is representative of what the household normally receives each week, one pay stub is sufficient.

If the household submits a pay stub that includes overtime, the determining official should work with the household to determine whether the overtime for the month being verified is representative of overtime received in other months. If the overtime is a one-time or sporadic source of income, income should be calculated based on the regular monthly income without overtime.

Indication of “No Income”

If a household is selected for verification, or the application is being verified for cause and the application indicates zero income, the LEA must request an explanation of how living expenses are met and may request additional written documentation or collateral contacts.  For example, the collateral contact may be asked to document the duration and type of assistance that is provided to the household.

Collateral Contacts

A collateral contact is a person outside of the household who is knowledgeable about the household’s circumstances and can give confirmation of a household’s income participation in Assistance Programs or Other Source Categorical Eligibility Program sources. Collateral contacts include employers, social service agencies, migrant workers’ agencies, and religious or civic organizations. The verifying official should request a collateral contact only in cases when the household has not been able to provide adequate written evidence.

The verifying official must give the household the opportunity to designate the collateral contact. However, the verifying official may select a collateral contact if the household fails to designate one or designates one who is unacceptable to the verifying official. In either case, no contact may be made without first notifying the household and obtaining its permission.

All collateral contacts may be written or oral and must be documented, dated, and initialed. The LEA will examine any written information provided by the collateral contact or evaluate any oral information. If the collateral contact is unwilling or unable to provide the requested information, the LEA must contact the household to complete the verification process.

Foster Children

If a household application is selected for verification in which a foster child is listed as a family member, and State or local documentation certifying the foster child for free meal benefits has been provided to the school, then only the family income or SNAP/TANF/FDPIR case number must be verified for the other students listed on the application.

If the family application is the only form of certification for the foster child, then documentation verifying the foster child’s status would be required.  Documentation from a State or local foster agency or the court where the foster child received placement is acceptable for verification.

SNAP/TANF/FDPIR

Verification consists of confirming current receipt of SNAP (only for children not included on eligibility letters or from the direct certification matching process), TANF or FDPIR benefits for each child/household listed. If at least one member of the household confirms receipt of SNAP/TANF/FDPIR, the remainder of the children residing in the household shall remain eligible through confirmation of school enrollment records. Verification of eligibility for households that provided an Assistance Program case number on the application may be accomplished by submitting a list of names and Assistance Program case numbers to the local SNAP or assistance office for confirmation of certification of receipt of benefits from agency records. Please see the Direct Verification section of this booklet for more information.

It is essential to cooperatively discuss and work out a mutually effective and efficient means for handling requests for verification of current SNAP/TANF participation by school officials and school meal applicants with local SNAP/TANF agencies. Refer to Attachment B for requesting verification from local SNAP/TANF agencies. Please note local SNAP/TANF agencies may not be able to provide this service.

Note: EBT cards cannot be used to confirm eligibility in SNAP or TANF.

Below are the current legislative requirements should you need to refer to them.  We recommend you use Direct Verification to obtain this information. For direct verification procedures, please refer to the information in the next section.

  • Section 9 of the National School Lunch Act, as amended by Public Law 97-35, provides that proof of SNAP participation is adequate confirmation of a household’s eligibility to receive free and reduced price meal benefits.
  • Section 169 of Public Law 97-253, amended Section 11 of the SNAP Act of 1977 to authorize state SNAP agencies to release information concerning the current status of SNAP recipients to persons directly connected with the administration or enforcement of the provisions of the SNAP Act, Federal assistance programs or federally assisted State programs.  Since the National School Lunch Program is clearly a “Federal assistance program,” this provision authorizes the release of information concerning the current status of SNAP participants to LEAs in order to confirm eligibility.

Direct Verification

Direct verification is using records from public agencies to verify assistance program participation. Direct verification is a method that can be used to confirm eligibility for verification. Results of Direct Verification must be reported on the School Food Authority Verification Collection Report.

LEAs are not required to conduct direct verification. Direct verification was put in the federal law to make it easier for eligible families to retain benefits and is an excellent means to address the non-response rates of households selected for verification. It is not an opportunity to run a computer check for all children in your school.  Direct verification should be used only to check students selected in your verification sample.

Direct verification must be conducted prior to contacting the household for documentation. The public agency’s records may document income for any point in time between the month prior to application and the time the household is required to provide income documentation. Direct verification can be used for the sample selected for verification via the error prone method, the random sample, or the focused sample. LEAs must have security measures to ensure the confidentiality of the information.

Direct verification is conducted by using State Agency Supplemental Nutrition Assistance Program (SNAP) electronic records, provided by the Office of Temporary and Disability Assistance (OTDA). Direct verification is an optional method available to Local Education Agencies (LEAs) through the New York State Education Department (NYSED) Child Nutrition Program office in order to help expedite the verification process.  Direct certification electronic records will provide data for the current school year through October and will be available to authorized users of the Child Nutrition Management System (CNMS). You must have a username and password for CNMS to access the data. LEAs will be accessing a secure database. LEAs must ensure that a minimum of three unique identifiers are matched between enrollment records and the direct verification data when directly verifying students selected for verification. LEAs must keep a record of directly verified students on file for review.

Verification of eligibility for households that provided an Assistance Program case number on the application may also be accomplished by submitting a list of names and Assistance Program case numbers to the local SNAP or assistance office for confirmation of certification of receipt of benefits from agency records. Please see Attachment B for the prototype letter that may be used.

If information provided by the public agency does not verify eligibility, the LEA must proceed with regular verification activities. The LEA must complete direct verification immediately following the October 1 verification sample selection, so that households not directly verified can be contacted for verification information in a timely manner.

If information obtained through this process verifies that the household is participating in an assistance program no additional verification is required. The eligibility status of the child or children listed on the application is considered verified and a letter informing the household of its selection for verification is not required.

Verification Follow-Up

To continue the verification process subsequent to household notification, the LEA must either determine:

  • If the household has submitted adequate information to complete its individual verification activity; or
  • If follow-up with the household is needed

Following Up with Households

LEAs must make at least one attempt to contact the household when the household does not adequately respond to the request for verification. The required follow up can be done in writing (letter or e-mail), or by telephone or text message. The LEA must document that contact was attempted and ensure the LEP households are provided adequate language assistance and understand the need to respond to the verification request.  Please see the “Non-Responders” section of this booklet for steps to take if a family does not respond to verification.

The LEA must make a follow-up attempt when the household:

  • Does not respond to the initial request for verification
  • Submits insufficient or obsolete written evidence
  • Does not designate collateral contacts
  • Collateral contacts are unable or unwilling to provide the requested evidence

When following up with households, the LEA:

  • Must inform the household that failure to provide adequate written evidence or to designate an adequate collateral contact will result in termination of benefits
  • Must attempt to obtain the missing written evidence or collateral contact information
  • Must contact the household to complete the verification process, if the collateral contact is unwilling or unable to provide the requested information

LEAs are encouraged but not required to do additional follow-up attempts if a household fails to provide adequate documentation after the required follow-up. If the household does not respond or fails to provide adequate documentation after the required follow-up and, if applicable, additional follow-ups, verification is considered complete for the household when notice of adverse action is sent.

Results of Verification

If, after at least one follow-up attempt, the household responds and provides all needed evidence, verification is considered complete for this household.

The LEA would complete verification by:

  • Informing the household that there is no change in benefits;
  • Notifying the household that its benefits will be increased; or
  • Sending notice of adverse action

It is recommended that LEAs use the NYSED prototype letters of verification results (Attachments C, D & E) as these prototype letters contain all required information.

  • If verification results in higher benefits (e.g., a child who is moved from reduced price to free category), the change is effective immediately and must be implemented no later than 3 operating days.
  • All households for whom benefits are to be reduced or terminated as a result of verification must be given 10 calendar days advance written notice of the change.

Note: If a family’s benefits are reduced as a result of verification (e.g., because they failed to  respond or did not submit sufficient information to substantiate their income) and during the school year the family re-applies, the LEA must verify the new application prior to the family being approved for benefits.  If the family refuses to provide the required information, free or reduced price benefits must be denied.

Non-Responders

Any household which fails to submit requested verification documentation by the date specified by the LEA or submits verification information which does not support the initial determination of eligibility, must be sent a notice that benefits will be reduced or terminated in 10 calendar days. Please see Attachment C for the prototype “Letter of Verification Results and Change in Eligibility.”

LEAs must take the following actions if the household fails to cooperate with verification efforts:

  • LEAs must follow up with families who do not respond to initial verification efforts with at least one attempt in writing (including to a parent or guardian’s email) or by telephone or text message. All attempts must be documented and ensure that LEP households are provided adequate language assistance and understand the need to respond to the verification request.  Additional follow up after this is encouraged but not required.
  • LEAs may contract with a third party to make additional attempts to follow up with non-responders.
  • Prior to actual reduction in benefits or termination of benefits, 10 calendar days advance written notification must be provided to the household.
  • The first day of the 10 calendar day advance notification must be the day the notice is sent to the household.
  • The notice must advise the household of a change in benefits, reason for the change, the right to appeal and that an appeal must be filed within the 10 calendar days advance notice period to ensure continued benefits while awaiting a hearing and decision, how and when the appeal must be filed, and that the household may re-apply for meal benefits.
  • If the household provides information that confirms their eligibility within the 10 calendar days, the family must continue to receive benefits.
  • If there is no response, benefits must be terminated on day 11.
  • Reductions or changes in benefits must be extended to all children in the household who were originally determined to be eligible by information that no longer supports the benefit level.
  • Households that appeal the reduction or termination of benefits within the 10 calendar day notice must continue to receive benefits until the decision of the hearing official is made.    

When Verification is Considered Complete

The following demonstrates how an LEA determines whether or not the household adequately responded and whether follow-up is required.

  • The household submits either adequate written evidence or collateral contact corroboration of income or categorical eligibility:
    • Verification is considered complete for this household;
  • The household submits either adequate written evidence or collateral contact corroboration of income which indicates that the child(ren) should receive either a greater or lesser level of benefits:
    • Verification is considered complete for this household when the notice of adverse action is sent or household is notified that its benefits will be increased or decreased;
  • The household indicates, verbally or in writing, that it no longer wishes to receive free or reduced price benefits:
    • Verification is considered complete when the notice of adverse action is sent;
  • The application provides case numbers and it is determined that no household member is receiving benefits from an Assistance Program:
    •  Verification is considered complete when the notice of adverse action is sent.

Verification Recordkeeping

Copies of all relevant correspondence between the households selected for verification and the school must be maintained with program records for three years plus the current year.

The LEA must retain either all documents submitted by the household or reproductions of those documents. You may document and/or note information directly on the application when contacting families for further information.  A separate sheet of paper can also be attached. If the documents cannot be kept, the verifying official must make a written record of the documents submitted.

For each application verified, LEAs must maintain records documenting:

  • The source of information used to verify the application
    • Documentation may include a wage stub or documentation from employer or collateral contacts
  • Any changes in eligibility as a result of verification, including:
    • the changes
    • the reason for the changes
    • date the changes were made
    • records of follow-up attempts and results

Program regulations also require LEAs to maintain a description of their verification activities.

This includes:

  • the total number of applications on file as of October 1
  • a summary of the verification efforts, including the selection process
  • the percentage and number of applications that have been verified
  • the LEA must also be able to demonstrate compliance with the confirmation review requirement and provision of a no-cost telephone number for assistance in the verification process

Verification for Cause

The procedures discussed above refer to the required verification process. Applications that are verified “for cause” are in addition to the annually required verification process. LEAs have an obligation to verify all questionable applications (verification “for cause”). LEAs must verify "for cause" those applications that are reported to be questionable, even if the reporting source of the information is anonymous.

Only after the determination of eligibility has been made can the LEA begin the verification process. Determining officials are strongly encouraged to contact the household during the certification process to clarify any information that is unclear or questionable, before certifying the application and proceeding with verification for cause. Once households have been requested to provide documentation for cause, the LEA must complete the verification process for these households.

It is important to note that the restriction on sample size does not apply to a State’s ability to conduct application verification activities connected to its general oversight responsibilities. For cause may include, but is not limited to, situations where school officials have knowledge of household circumstances that would cause them to verify the information on the application.

LEAs should follow the verification procedures outlined above when verifying an application “for cause”.

If the household fails to submit requested verification information by the date specified by the LEA or submits verification information that does not support the initial determination of eligibility, the household must be sent a notice of adverse action to terminate the free or reduced meal benefits.

The number of applications verified "for cause" and the results of verifying those applications must now be reported on the Verification Collection Report (Question VC1 on Page 2 of Attachment G). The applications “verified for cause” do not contribute toward your required sample size for the annual verification requirement. Please read the Verification Collection Report Instructions carefully.

Verification for Cause of School District Employees

Verification for cause must not be used to automatically verify the households of all LEA employees whose children are certified for free or reduced price meals.  However, from among the list of children approved for free or reduced price meals, an LEA could identify children of LEA employees and use LEA salary information available to them to identify questionable applications and then conduct verifications for cause on those questionable applications.

LEAs can use verification for cause to review approved applications for free or reduced price meals when known or available information indicates LEA employees may have misrepresented the income on their applications to receive free or reduced price meals for their children.  USDA recommends that an LEA consult with legal counsel in establishing the parameters of verification for cause for school district employees.

Verification Collection Report (Attachment G)

Note: The Verification Collection Report has been updated! Please be sure to carefully read the updated Verification Collection Report Instructions to ensure the report is completed accurately.

LEAs must report all data elements requested on the Verification Collection Report (Attachment G) to the State Agency who in turn must analyze, summarize, and submit it to USDA. LEAs that are exempt from the verification requirements must still complete the report.  The required data will enable State agencies and USDA to better understand certification errors and to improve oversight activities.  This will help to ensure that free and reduced price subsidized meals are provided only to eligible children. State agencies must provide more rigorous oversight activities to LEAs whose verification activities result in a high termination rate.

A summary of the results of the verification process must be completed on the Verification Collection Report (Attachment G) by December 15, 2016.  The form must be completed on the Child Nutrition Management System (CNMS).

Failure to submit a completed Verification Collection Report by the required deadline, December 15, 2016, will result in your Child Nutrition Programs being placed on reimbursement hold.

Only USDA required elements are requested on the Verification Collection Report (Attachment G).  Be sure you review it carefully so as to capture the required information that documents your LEA's efforts.  Carefully follow the directions for completing the form. 

Requests to extend the November 15th Verification deadline must be submitted in writing to your Child Nutrition Program Representative at the State Education Department. All such requests must document extenuating circumstances beyond the LEAs control and should be received by the Child Nutrition Program office by October 15, 2016.

Note: LEAs that are exempt from the verification requirements must still complete the Verification Collection Report (Attachment G).

Note: Schools participating in the Community Eligibility Provision (CEP) and Provision 2 schools operating in a non-base year are not required to conduct verification; however, these schools must conduct DCMP and report SNAP eligibles to NYSED separate from completing the applicable items annually using the Verification Collection Report (Attachment G).

Verification Questions and Answers

1.   What if an application is selected for verification, but the household transfers out of the LEA before the information can be verified?

Verification is considered complete when a household's eligibility for the level of benefits for which it was approved is either confirmed or the household is sent a letter of change in eligibility.  If a household selected for verification transfers out of the LEA before the information can be verified, verification cannot be completed. To meet the minimum verification requirements, a new application must be selected.

2.   How is overtime income counted for the purpose of verification?

The school official should work with the household to determine whether the overtime for the month being verified is representative of overtime received in other months.  If the overtime is a one-time or sporadic source of income, it should not be used in calculating regular income.

3.   Am I verifying eligibility at the time of application or current eligibility?

Verification is intended to establish eligibility for any point in time between the month prior to application and the time the household is required to provide income documentation.  However, if the family income decreases making them eligible for increased benefits, then the school should verify current income.

4.   If a household is paid weekly and submits a pay stub for a week, must I go back and ask for pay stubs for a whole month?

No.  If the weekly pay stub is representative of what the household normally receives each week, one pay stub is sufficient.

5.   Must the LEA select the sample size to verify from each school within the LEA or from the LEA as a whole?

LEAs are required to select and verify a sample of their approved free and reduced price applications LEA wide. The LEA as a whole must meet the required sample size requirement. This does not mean that each school has to verify the required number of applications.

6.   If my sample size is 4.2 applications, do I verify 4 or 5?

Decimals must always be rounded up to the next whole number.  Therefore, you must verify 5 applications.

7.   Do we have to maintain the actual documentation from verification or just the results of verification?

You are required to maintain a description of your verification efforts including the selection process, the total number of applications on file as of October 1, and the number of applications that were/will be verified by November 15. For each application verified, the LEA must keep records of the source of information used to verify the application such as wage stubs or names and titles of collateral contacts. In addition, the applications selected must be readily retrievable by school, and the LEA must document correspondence between the selected households and the school.  The verification official must retain the documents, a photocopy, or annotations that indicate which documents were submitted by the household and the date of submission.  You must also keep a record of any change in eligibility as a result of verification procedures, the reason for the change, and the date the change was made. Please also see page 93 & 94 of the USDA Eligibility Manual for record keeping requirements.

8.   When a notice of adverse action has been sent to a household, may I claim reimbursement for that child during the period covered by the notice?

Yes.  The household must be given 10 calendar days advance written notice that a change is being made in the child's eligibility status.  During that time, the child must continue to receive free or reduced price meal benefits and the LEA may continue to claim reimbursement for free or reduced price meals served to the child during this period.

9.   If an LEA chooses to select more than 3 percent or the minimum number of required households to verify, and some of those households fail to respond, has the LEA completed the verification requirement as long as 3 percent or the minimum number of required households respond?

No. First, the LEA cannot select any more or any less applications than the 3% sample size determined based on the method of verification performed. Second, all households selected for verification must either respond or have benefits terminated after appropriate notification.

10.  If an LEA implements the National School Lunch Program after October 1, 2016, must the school complete the verification process?

No, not for the 2016-2017 school year.  Verification is based on applications on file as of October 1st however the LEA would be required to complete verification in the 2017-2018 school year, if applicable.

11.  If an application contains three sources of income, how many should be verified? 

All three sources of income must be verified.  All sources originally noted by the family at the time of application must be verified.

12.  What if the LEA forgets to do verification?

Verification is an annual requirement.  We will contact an LEA that has not submitted the Verification Collection Report (Attachment G) by the required deadline of December 15th.  If income verification is not completed, the LEA jeopardizes its State and federal reimbursement for free and reduced meals served after November 15th.

13.  When should an application be verified "for cause"?

If an LEA is informed, even anonymously, that an applicant may not be eligible, the LEA must follow up on the allegation using the verification process.  The LEA has an obligation to verify all questionable applications (applications that are reported to be fraudulent or suspicious). Verification that is done for cause is in addition to the sample required for either error prone/random/focused sampling.  Verification must take place after the application was approved on the face value of the application.

14.  What information must be submitted online to the Child Nutrition Program office by December 15?

All information reported on the Verification Collection Report (Attachment G) must be reported on the on-line form on the Child Nutrition Management System (CNMS).  All other verification documentation, along with a copy of the verification worksheet, must be kept on file for three years plus the current year.  LEAs in Provision 2 must retain all verification information from the base year for three years plus the current year after the end of the cycle.

15.  If a foster child is listed on a family’s application as a household member and that household happens to be selected for verification, does the school need anything extra for verification?

It depends on the situation.  If a household is chosen for verification and the foster child included on the application was identified by a State or local foster agency, then no additional verification is needed for the foster child. However, to verify the other children in the household, the family must provide verification documentation to confirm eligibility.

If the foster child is not identified by a State or local foster agency, then documentation verifying the foster child’s status would be required. Additionally, to verify other children in the household, the family must provide verification documentation to confirm eligibility.

16.  What documentation must be provided for a foster child listed on a household application that is selected to be verified?

Documentation from a State or local foster care agency or the court where the foster child received placement is acceptable for verification.  Direct contact from the foster care agency or court (for example, a list of foster children sent to the LEA) is also acceptable documentation for verification.

17.  What should I do if a family was approved for free meals based on a SNAP number but sends in a pay-stub for verification that makes them ineligible?

The LEA should first conduct direct verification to confirm the family’s eligibility for SNAP. If the LEA cannot verify eligibility through direct verification, they should contact the family to determine if they can document their SNAP eligibility for the month prior to submitting their application.  If they can document their eligibility at that time, the free benefits must continue and verification is complete. If the required SNAP documentation is not provided, the income stub must be used to determine their eligibility.

18.  What if I receive an application for a child and then receive the child's name on a list from either the Migrant Education Program Coordinator or Homeless Liaison?

The list from the Migrant Education Program Coordinator and Homeless Liaison supersedes the application. The application should be discarded and should not be included in determining the number of applications on file. The child should not be selected for verification.

LEAs with 80% or Greater Response Rate Based on 2015-2016 Income Verification

 

SFA Name

LEA Code

A H Schreiber Hebrew Acad Of Rocklan

500402226478

Ach Tov V'Chesed

331400225751

Afton CSD

080101040000

Ahaba Ve Ahva Cong & Yeshiva

332100229628

Akron CSD

142101040000

Al Madrasa Al Islamiya

331500629812

Albion CSD

450101060000

Alden CSD

140101060000

Alexandria CSD

220202040000

Alfred-Almond CSD

020101040000

Al-Iman School

342800629258

All Saints School

031501187966

Allegany-Limestone CSD

040302060000

Al-Noor School

331500629494

Amherst CSD

140201060000

Amsterdam City SD

270100010000

Andes CSD

120102040000

Andover CSD

020601040000

Arc Rockland Co Chap

500308990003

Archbishop Walsh High School

042400136448

Archdiocese Of Ny

310100149000

Ardsley UFSD

660405030000

Argyle CSD

640101040000

Arlington CSD

131601060000

Ateres Bais Yaakov Acad Of Rockland

500401229697

Augustinian Academy-Elementary

222201155866

Avoca CSD

570201040000

Bais Meir

331800229152

Bais Yaakov Academy For Girls

342800226480

Bais Yaakov Elem School Of Rockland

500402226104

Baker Victory Services

141800137227

Barker CSD

401301040000

Batavia City SD

180300010000

Bayport-Blue Point UFSD

580505020000

Beacon City SD

130200010000

Beaver River CSD

231301040000

Bedford CSD

660102060000

Belfast CSD

020801040000

Belleville-Henderson CSD

220909040000

Bemus Point CSD

061001040000

Berlin CSD

490101040000

Beth Jacob High School

332000206898

Bethlehem CSD

010306060000

Bethpage UFSD

280521030000

Bishop Ludden Junior-Senior High Sch

420101189405

Blessed Sacrament School

010100115665

Blessed Sacrament School

421800185466

Blind Brook-Rye UFSD

661905020000

Bnos Bais Yaakov Of Far Rockaway

342700228636

Bnos Israel Of East Flatbush

332100227245

Bnos Malka Academy

342800225513

Bolivar-Richburg CSD

022902040000

Brasher Falls CSD

510101040000

Bridgehampton UFSD

580909020000

Brockport CSD

261801060000

Brookfield CSD

250109040000

Brookhaven-Comsewogue UFSD

580203020000

Brunswick CSD (Brittonkill)

490202040000

Byram Hills CSD

661201060000

Byron-Bergen CSD

180701040000

Cairo-Durham CSD

190301040000

Caledonia-Mumford CSD

240201040000

Cambridge CSD

641610040000

Canajoharie CSD

270301040000

Canaseraga CSD

021102040000

Candor CSD

600301040000

Canisteo-Greenwood CSD

571502060000

Canton CSD

510201060000

Cardinal O'Hara High School

142601136593

Carmel CSD

480102060000

Carthage CSD

222201060000

Cathedral High School

310200145242

Cato-Meridian CSD

050401040000

Cazenovia CSD

250201060000

Chappaqua CSD

661004060000

Charter Sch-Educ Excellence

662300860862

Chateaugay CSD

160801040000

Chatham CSD

101001040000

Chautauqua Lake CSD

060503040000

Chazy UFSD

090601020000

Cheektowaga-Sloan UFSD

140709030000

Chenango Valley CSD

030701060000

Chester UFSD

440201020000

Children'S Lrning Ctr-Ucp Nassau Ct

280208997798

Children's Village Inc (The)

660411021005

Chittenango CSD

251601060000

Christian Central Academy

140203806578

Churchville-Chili CSD

261501060000

Clifton-Fine CSD

510401040000

Clinton-Essex-Warren-Washing Boces

099000000000

Clyde-Savannah CSD

650301040000

Clymer CSD

060701040000

Cobleskill-Richmondville CSD

541102060000

Cohoes City SD

010500010000

Colton-Pierrepont CSD

510501040000

Cong Ohr Shraga D'Veretzky

332100229120

Cong Yeshiva Of Greater Monsey Inc

500402226086

Congregation Chasidei Belz Beth Malk

332100226198

Congregation Yeshiva Noiam Mgodim

500402220016

Congregation Yeshivas Meon Hatorah

500402226093

Cooperstown CSD

471701040000

Copenhagen CSD

230201040000

Corning Christian Academy

571000808888

Cornwall CSD

440301060000

Cristo Rey Brooklyn High School

333200125708

Cristo Rey High School

310300149994

Crown Point CSD

150203040000

Cuba-Rushford CSD

022302040000

Dalton-Nunda CSD (Keshequa)

241101040000

Darkei Tshivo Of Dinov

331400226020

Deer Park UFSD

580107030000

Delaware Academy CSD At Delhi

120501040000

Depew UFSD

140707030000

Deruyter CSD

250301040000

Desales Catholic Elementary School

400400136417

Dobbs Ferry UFSD

660403030000

Dolgeville CSD

211003040000

Downsville CSD

120301040000

East Aurora UFSD

140301030000

East Bloomfield CSD

430501040000

East Harlem School At Exodus House

310400999536

East Irondequoit CSD

260801060000

East Moriches UFSD

580234020000

East Quogue UFSD

580917020000

East Rochester UFSD

261313030000

East Rockaway UFSD

280219030000

East Syracuse Minoa CSD

420401060000

East Williston UFSD

280402030000

Eastern Suffolk Boces

589100000000

Eastport-South Manor CSD

580912060000

Edinburg Common SD

520601080000

Edmeston CSD

470501040000

Elba CSD

180901040000

Eldred CSD

590801040000

Ellicottville CSD

040901040000

Erie County Nys A R C

142601997712

Fabius-Pompey CSD

420601040000

Fairport CSD

261301060000

Farmingdale UFSD

280522030000

Fayetteville-Manlius CSD

421001060000

Flatbush SDa School

331800437980

Florida UFSD

442115020000

Fonda-Fultonville CSD

270601040000

Forestville CSD

061503040000

Fort Ann CSD

640502040000

Fort Edward UFSD

640601020000

Fort Plain CSD

270701040000

Franklin CSD

120701040000

Fredonia CSD

062201060000

Free School

010100997616

Frewsburg CSD

060301040000

Friendship CSD

021601040000

Frontier CSD

141604060000

Galway CSD

520701040000

Garden City UFSD

280218030000

Gates-Chili CSD

260401060000

Gateway-Longview Lynde School

140203997682

Genesee Comm Charter School

261600860826

Genesee Valley Boces

249000000000

Geneseo CSD

240401040000

Geneva City SD

430700010000

Gilbertsville-Mount Upton CSD

470202040000

Gilboa-Conesville CSD

540801040000

Glens Falls City SD

630300010000

Goshen CSD

440601040000

Gouverneur CSD

511101060000

Granville CSD

640701040000

Greece Christian School

260501808815

Greece CSD

260501060000

Greek American Inst Of NY

320800716855

Green Chimneys School-Little Folks

480601996550

Greenport UFSD

581010020000

Greenwich CSD

640801040000

Greenwood Lake UFSD

442111020000

Groton CSD

610501040000

Gustavus Adolphus Child & Family

061700308038

Hamilton CSD

250701040000

Hammond CSD

511201040000

Hancock CSD

120906040000

Harbor Sci & Arts Charter School

310400860812

Harborfields CSD

580406060000

Harlem Academy

310300515340

Harlem Hebrew Language Academy

310300861034

Harrison CSD

660501060000

Hartford CSD

641001040000

Hauppauge UFSD

580506030000

Hebrew Day School Of Sullivan & Ulst

591401226474

Hebrew Language Academy Charter

332200860955

Hendrick Hudson CSD

660203060000

Herk-Fulton-Hamilton-Otsego Boces

219000000000

Hermon-Dekalb CSD

511301040000

Herricks UFSD

280409030000

Highland CSD

620803040000

Hillside Childrens Center School

261600997698

Hilton CSD

261101060000

Hinsdale CSD

041401040000

Holland Patent CSD

412201060000

Holy Family School

081200185526

Holy Name Of Jesus Academy

512001185654

Honeoye Falls-Lima CSD

260901060000

Hoosic Valley CSD

491401040000

Hoosick Falls CSD

490501060000

Hornell City SD

571800010000

Hudson Falls CSD

641301060000

Immaculate Conception School

022601136563

Indian Lake CSD

200401040000

Iroquois CSD

141301060000

Irvington UFSD

660402020000

Islip UFSD

580502020000

Ithaca City SD

610600010000

Jamesville-Dewitt CSD

420411060000

Jasper-Troupsburg CSD

572702040000

Jefferson CSD

540901040000

Jericho UFSD

280515030000

Johnsburg CSD

630601040000

Johnson City CSD

031502060000

Johnstown City SD

170600010000

Julia Dyckman Andrus Memorial Inc

662300990001

Katonah-Lewisboro UFSD

660101030000

Kendall CSD

450607040000

Kenmore-Tonawanda UFSD

142601030000

Kinderhook CSD

101401040000

Kings Park CSD

580805060000

Kipp Infinity Charter School

310500860883

La Fargeville CSD

221401040000

Lafayette CSD

420807040000

Lake George CSD

630701040000

Lake Placid CSD

151102040000

Lake Pleasant CSD

200601040000

Lakeland CSD

662401060000

Lancaster CSD

141901060000

Lansing CSD

610801040000

Levittown UFSD

280205030000

Lewiston-Porter CSD

400301060000

Lisbon CSD

511602040000

Livonia CSD

240801060000

Lockport City SD

400400010000

Long Island Hebrew Academy

280407229720

Long Lake CSD

200701040000

Lowville Academy & CSD

230901040000

Lynbrook UFSD

280220030000

Lyncourt UFSD

421504020000

Maine-Endwell CSD

031101060000

Malverne UFSD

280212030000

Manhasset UFSD

280406030000

Marathon CSD

110901040000

Marcellus CSD

421101060000

Marlboro CSD

621001060000

Mary Queen Of Angels School

140701139960

Masores Bais Yaakov Elementary

332200229244

Massena CSD

512001060000

Mattituck-Cutchogue UFSD

581012020000

Mayfield CSD

170801040000

Mazel Day School

332100225701

Menands UFSD

010615020000

Middle Village Prep Charter School

342400861048

Mill Neck Manor School For The Deaf

280503315797

Millbrook CSD

132201040000

Miller Place UFSD

580208020000

Minerva CSD

150801040000

Minisink Valley CSD

441101040000

Monticello CSD

591401060000

Moriah CSD

150901040000

Morris CSD

471201040000

Morristown CSD

512101040000

Morrisville-Eaton CSD

250401040000

Mosdos Sanz Of Monsey

500402226156

Most Holy Rosary School

421800185583

Mt Mercy Academy

140600136375

Mt Morris CSD

240901040000

Mt Sinai UFSD

580207020000

Nativity Preparatory Academy

261600165998

Nativity-Bvm School

140801136238

Nazareth Elementary School

261600166206

New Grace Education Center

331900808781

New Lebanon CSD

101601040000

New York School For The Deaf

660407997118

Newark Valley CSD

600402040000

Newburgh City SD

441600010000

Newcomb CSD

151001040000

Newfield CSD

610901040000

Niagara Catholic Jr/Sr High School

400800136367

Niagara-Wheatfield CSD

400701060000

North Collins CSD

142201040000

North Colonie CSD

010623060000

North Merrick UFSD

280229020000

North Shore CSD

280501060000

Northeast Parent & Child Society

530600998000

Northeastern Clinton CSD

090501040000

Norwich City SD

081200050000

Notre Dame Elementary School

412300185517

Notre Dame High School

180300137112

Notre Dame Junior-Senior High School

412300189443

Oakfield-Alabama CSD

181101040000

Oceanside UFSD

280211030000

Odessa-Montour CSD

550101040000

Ogdensburg City SD

512300010000

Ohel Chaya

331400226143

Ohel Elozer

331400225670

Olean City SD

042400010000

On Our Way Learning Center

342700100023

Oneida-Herkimer-Madison Boces

419000000000

Onondaga County Dept Mental Health

421800640070

Oppenheim-Ephratah-St. Johnsville Cs

271201040000

Oracle Charter School

140600860868

Orchard Park CSD

142301060000

Our World Neighborhood Charter Schoo

343000860836

Owego-Apalachin CSD

600601060000

Oxford Academy & CSD

081501040000

Oyster Bay-East Norwich CSD

280506060000

Palmyra-Macedon CSD

650901060000

Parsons Child And Family Center

010100996557

Pathfinder Village

470501997072

Pavilion CSD

181201040000

Pawling CSD

131201040000

Pelham UFSD

661601030000

Pembroke CSD

181302040000

Penfield CSD

261201060000

Penn Yan CSD

680601060000

Perry CSD

671201060000

Peru CSD

091101060000

Pine Plains CSD

131301040000

Plainedge UFSD

280518030000

Pleasantville UFSD

660809030000

Port Jefferson UFSD

580206020000

Port Washington UFSD

280404030000

Prattsburgh CSD

572301040000

Pulaski CSD

461801040000

Putnam CSD

641401040000

Putnam Valley CSD

480503040000

Putnam-Northern Westchester Boces

489000000000

Queen Of Heaven School

142801137104

Queensbury UFSD

630902030000

Ramapo CSD (Suffern)

500401060000

Ravena-Coeymans-Selkirk CSD

010402060000

Remsenburg-Speonk UFSD

580901020000

Renaissance Charter School

343000860822

Rhinebeck CSD

131801040000

Ripley CSD

062401040000

Riverhead Charter School

580602860032

Rocky Point UFSD

580209020000

Roosevelt Children'S Acad Charter Sc

280208860024

Roscoe CSD

591301040000

Roslyn UFSD

280403030000

Roxbury CSD

121502040000

Royalton-Hartland CSD

401201060000

Sackets Harbor CSD

221001040000

Sacred Heart High School

662300145180

Sag Harbor UFSD

580305020000

Salem CSD

641501040000

Sayville UFSD

580504030000

Schenevus CSD

470901040000

Schodack CSD

491501040000

Schoharie CSD

541201040000

Scotia-Glenville CSD

530202060000

Seton Academy

091200155496

Seton Catholic Central High School

091101159175

Seton Catholic Central Jr/Sr High

030200185471

Sharon Springs CSD

541401040000

Shelter Island UFSD

580701020000

Shenendehowa CSD

520302060000

Sherman CSD

062601040000

Sherrill City SD

412000050000

Skaneateles CSD

421601060000

Smithtown CSD

580801060000

Sodus CSD

651201060000

Somers CSD

662101060000

South Colonie CSD

010601060000

South Huntington UFSD

580413030000

South Kortright CSD

121702040000

South Lewis CSD

231101040000

South Orangetown CSD

500301060000

Southampton UFSD

580906030000

Southold UFSD

581005020000

Southtowns Catholic School

141604136382

Spackenkill UFSD

131602020000

Spencer-Van Etten CSD

600801040000

St Aloysius Regional School

141101136383

St Amelia School

142601136293

St Colman's School

010623995677

St Francis High School

141604136402

St Gregory The Great School

140203136273

St James School

031502185486

St James School

511101155007

St John Neumann School

260801165157

St John The Baptist School

140101136379

St John The Baptist School

142601136418

St Mark School

140600136376

St Mary'S Academy-Elementary

490501117509

St Mary'S Elementary School

141901136283

St Mary's School

140203136252

St Mary's School

151501155883

St Peter & Paul School

140203136333

St Pius X School

260401166221

St Regis Falls CSD

161801040000

Stamford CSD

121701040000

Starpoint CSD

401001060000

Stella Niagara Educ Park

400301136253

Stillwater CSD

522001040000

Sullivan West CSD

591502040000

Susquehanna Valley CSD

030601060000

Syosset CSD

280502060000

Syracuse Acad-Sci Charter Sch

421800860854

Taconic Hills CSD

100501040000

Talmud Torah D'Nitra

331300229955

Tapestry Charter School

140600860838

Tioga CSD

600903040000

Tompkins-Seneca-Tioga Boces

619000000000

Torah High School Long Beach

280300206622

Town Of Webb UFSD

211901020000

Trinity Catholic School

512001155896

Trinity Lutheran School

142801325775

Trumansburg CSD

611001040000

Tuckahoe Comn SD

580913080000

Tuckahoe UFSD

660302030000

Tupper Lake CSD

160101060000

Tuxedo UFSD

441903020000

Unadilla Valley CSD

081003040000

Union Springs CSD

051901040000

Union-Endicott CSD

031501060000

Vestal CSD

031601060000

Villa Of Hope

260501996191

Vol Of America-Greater Ny Inc

353100880287

Wake-Eden Christian Academy

321100806052

Walton CSD

121901040000

Warwick Valley CSD

442101060000

Washingtonville CSD

440102060000

Waterford-Halfmoon UFSD

522101030000

Watervliet City SD

011200010000

Wayne CSD

650801060000

Webster CSD

261901060000

Weedsport CSD

050301040000

Wellsville CSD

022601060000

West Babylon UFSD

580102030000

West Canada Valley CSD

210302040000

West Hempstead UFSD

280227030000

West Irondequoit CSD

260803060000

West Point Elementary School

440301998250

West Valley CSD

040204040000

Westfield CSD

062901040000

Wheatland-Chili CSD

262001040000

Wheelerville UFSD

170301020000

Whitney Point CSD

031401060000

Williamson CSD

651402040000

Wilson CSD

401501060000

Windsor CSD

031701060000

Wynantskill UFSD

490804020000

Yeshiva Birchas Shmuel

332200229911

Yeshiva Degel Hatorah

500402229165

Yeshiva Gedolah Of South Monsey

500402229549

Yeshiva High School Of Monsey

500402228999

Yeshiva Ketana Of Queens

342500229646

Yeshiva Of Brooklyn

332100226947

Yeshiva Of Central Queens

342500227011

Yeshiva Of Spring Valley

500402226477

Yeshiva Rabbi S R Hirsch

310600226845

Yeshiva Rlkti Primary

342900226050

Yeshiva Sha'Arei Zion Ohel Bracha

342800229850

Yeshiva Zichron Mayir

590501226115

Yeshivat Ohel Torah

332200226034

Yeshivath Ohr Hameir

660203207620

Yonkers Christian Academy

662300809020

York CSD

241701040000

 

USDA Nondiscrimination Statement

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. 

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

(1)     mail: U.S. Department of Agriculture
         Office of the Assistant Secretary for Civil Rights
         1400 Independence Avenue, SW
         Washington, D.C. 20250-9410;

(2)     fax: (202) 690-7442; or

(3)     email: program.intake@usda.gov.

This institution is an equal opportunity provider.

Los demás programas de asistencia nutricional del FNS, las agencias estatales y locales, y sus beneficiarios secundarios, deben publicar el siguiente Aviso de No Discriminación:

De conformidad con la Ley Federal de Derechos Civiles y los reglamentos y políticas de derechos civiles del Departamento de Agricultura de los EE. UU. (USDA, por sus siglas en ingles), se prohíbe que el USDA, sus agencias, oficinas, empleados e instituciones que participan o administran programas del USDA discriminen sobre la base de raza, color, nacionalidad, sexo, discapacidad, edad, o en represalia o venganza por actividades previas de derechos civiles en algún programa o actividad realizados o financiados por el USDA.

Las personas con discapacidades que necesiten medios alternativos para la comunicación de la información del programa (por ejemplo, sistema Braille, letras grandes, cintas de audio, lenguaje de seas americano, etc.), deben ponerse en contacto con la agencia (estatal o local) en la que solicitaron los beneficios. Las personas sordas, con dificultades de audición o discapacidades del habla pueden comunicarse con el USDA por medio del Federal Relay Service [Servicio Federal de Retransmisión] al (800) 877-8339. Además, la información del programa se puede proporcionar en otros idiomas.

Para presentar una denuncia de discriminación, complete el Formulario de Denuncia de Discriminación del Programa del USDA, (AD-3027) que está disponible en linea en:http://www.ocio.usda.gov/sites/default/files/docs/2012/Spanish_Form_508_Compliant_6_8_12_0.pdf. y en cualquier oficina del USDA, o bien escriba una carta dirigida al USDA e incluya en la carta toda la información solicitada en el formulario. Para solicitar una copia del formulario de denuncia, llame al (866) 632-9992. Haga llegar su formulario lleno o carta al USDA por:

(1)     correo: U.S. Department of Agriculture
         Office of the Assistant Secretary for Civil Rights
         1400 Independence Avenue, SW
         Washington, D.C. 20250-9410;

(2)     fax: (202) 690-7442; o

(3)     correo electrónicoprogram.intake@usda.gov.

Esta institución es un proveedor que ofrece igualdad de oportunidades.

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