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THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234

Office of P-20 Education Policy
Child Nutrition Program Administration
89 Washington Avenue, Room 375 EBA, Albany, NY 12234
Phone: (518) 473-8781 Fax: (518) 473-0018

To: 
District Superintendents/Superintendents of Schools/Chancellor, NYC DOE/Chief Administrative Officers of Nonpublic Schools Participating in the NSLP, SBP, or SMP/Executive Directors of RCCIs/School Food Service Directors and Managers
From: 
Child Nutrition Program Administration
Date: 
Thursday, September 30, 2021
Subject: 
Income Verification

The purpose of this memorandum is to provide School Food Authorities (SFAs) participating in the federal Child Nutrition Programs with 2021-2022 School Year (SY) Income Verification Information, the Verification Booklet and prototype attachments.

SFAs that collected and processed income applications must verify a sample of their approved applications on file as of October 1st and must complete this process by November 15th.

Income Verification Reporting for All SFAs

All SFAs, including those operating the Seamless Summer Option (SSO) and including SFAs not required to conduct verification, must complete the applicable fields on the Verification Collection Report in the Child Nutrition Management System (CNMS) by December 15, 2021. Failure to complete this report may result in your SFA being placed on reimbursement hold.

SFAs Operating the SSO

SFAs operating the SSO in the 2021-2022SY under the USDA nationwide waiver, should continue to make school meal applications available as needed to certify children for free and reduced-price meals, and that information may be used to qualify newly eligible children for SY 2021-2022 and summer 2022 P-EBT benefits.

SSO SFAs that collect household applications in SY 2021-2022 are required to conduct verification, regardless of the reason the applications were collected and/or the Child Nutrition Program they are operating. The sample size used to conduct verification activities must be based on the number of approved applications on file as of October 1, 2021.
 
Please note, SFAs operating SSO must still provide all students with meals at no charge regardless of verification outcome.

SFAs operating SSO that did not collect income applications and therefore are not required to conduct verification, MUST still complete the applicable fields on the Verification Collection Report in CNMS and must submit the report by December 15, 2021. These SFAs will complete Section 1, 2, 3, and check the “not required box” in section 5 of the report. See the more detailed information below.  

2021-2022 SY Verification Collection Report Guidance:  

To access the Income Verification Report, log into CNMS (www.cn.nysed.gov) with your username and password. Click on SFA Annual Information and select 2021-2022 school year. Scroll down and click on the Income Verification link. 

Complete the following sections:

Section 1: The SFAs total number of schools and/or Residential Child Care Institutions (RCCIs) and the total number of enrolled students will be pulled from the SFAs October 2021 claim. RCCIs must complete 1-2a and 1-2b. 

Section 2: Report the number of schools and students operating in Community Eligibility Provision (CEP) or Provision 2 (P2), if applicable. Please note, provision information should be reported even if your SFA is operating SSO during 2021-2022 school year.  

Section 3: SFAs should report direct certification matches made as of the last operating day of October 2021, regardless of whether such matches were/are used as the basis for meal claims. All SFAs must conduct the direct certification matching process close to the beginning of the school year. 

Section 4: This section reflects the applications that were subject to Income Verification during 2021-2022 school year. SFAs that conducted Income Verification should report the number of approved applications on file as of October 1, 2021. 

If your SFA was not required to conduct Income Verification, leave this section blank and move to section 5. 

Section 5: SFAs that did not collect applications prior to October 1 and therefore, not required to conduct verification during the 2021-2022 school year, should check the box under 5-1 – “check this box if ALL schools and/or or RCCIs are exempt from verification”.  

SFAs that did conduct verification should report the results in section 5.

Click here for the Verification Procedures For 2021-2022 School Year.

Please contact your Child Nutrition Program Representative if you have any questions.

USDA Nondiscrimination Statement

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. 

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: https://www.usda.gov/oascr/how-to-file-a-program-discrimination-complaint, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

(1)     mail: U.S. Department of Agriculture
         Office of the Assistant Secretary for Civil Rights
         1400 Independence Avenue, SW
         Washington, D.C. 20250-9410;

(2)     fax: (202) 690-7442; or

(3)     email: program.intake@usda.gov.

This institution is an equal opportunity provider.

 

Click here for Nondiscrimination Statement translations.

Los demás programas de asistencia nutricional del FNS, las agencias estatales y locales, y sus beneficiarios secundarios, deben publicar el siguiente Aviso de No Discriminación:

De conformidad con la Ley Federal de Derechos Civiles y los reglamentos y políticas de derechos civiles del Departamento de Agricultura de los EE. UU. (USDA, por sus siglas en ingles), se prohíbe que el USDA, sus agencias, oficinas, empleados e instituciones que participan o administran programas del USDA discriminen sobre la base de raza, color, nacionalidad, sexo, discapacidad, edad, o en represalia o venganza por actividades previas de derechos civiles en algún programa o actividad realizados o financiados por el USDA.

Las personas con discapacidades que necesiten medios alternativos para la comunicación de la información del programa (por ejemplo, sistema Braille, letras grandes, cintas de audio, lenguaje de seas americano, etc.), deben ponerse en contacto con la agencia (estatal o local) en la que solicitaron los beneficios. Las personas sordas, con dificultades de audición o discapacidades del habla pueden comunicarse con el USDA por medio del Federal Relay Service [Servicio Federal de Retransmisión] al (800) 877-8339. Además, la información del programa se puede proporcionar en otros idiomas.

Para presentar una denuncia de discriminación, complete el Formulario de Denuncia de Discriminación del Programa del USDA, (AD-3027) que está disponible en linea en: http://www.ocio.usda.gov/sites/default/files/docs/2012/Spanish_Form_508_Compliant_6_8_12_0.pdf. y en cualquier oficina del USDA, o bien escriba una carta dirigida al USDA e incluya en la carta toda la información solicitada en el formulario. Para solicitar una copia del formulario de denuncia, llame al (866) 632-9992. Haga llegar su formulario lleno o carta al USDA por:

(1)     correo: U.S. Department of Agriculture
         Office of the Assistant Secretary for Civil Rights
         1400 Independence Avenue, SW
         Washington, D.C. 20250-9410;

(2)     fax: (202) 690-7442; o

(3)     correo electrónicoprogram.intake@usda.gov.

Esta institución es un proveedor que ofrece igualdad de oportunidades.

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