Skip to main content

THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234

Office of P-20 Education Policy
Child Nutrition Program Administration
89 Washington Avenue, Room 375 EBA, Albany, NY 12234
Phone: (518) 473-8781 Fax: (518) 473-0018

To: 
District Superintendents/Superintendents of Schools/Chancellor, NYC DOE/Chief Administrative Officers of Nonpublic Schools Participating in the NSLP, SBP, or SMP/Executive Directors of RCCIs/School Food Service Directors and Managers
From: 
Child Nutrition Program Administration
Date: 
Thursday, September 30, 2021
Subject: 
Income Verification

The purpose of this memorandum is to provide School Food Authorities (SFAs) participating in the federal Child Nutrition Programs with 2021-2022 School Year (SY) Income Verification Information, the Verification Booklet and prototype attachments.

SFAs that collected and processed income applications must verify a sample of their approved applications on file as of October 1st and must complete this process by November 15th.

Income Verification Reporting for All SFAs

All SFAs, including those operating the Seamless Summer Option (SSO) and including SFAs not required to conduct verification, must complete the applicable fields on the Verification Collection Report in the Child Nutrition Management System (CNMS) by December 15, 2021. Failure to complete this report may result in your SFA being placed on reimbursement hold.

SFAs Operating the SSO

SFAs operating the SSO in the 2021-2022SY under the USDA nationwide waiver, should continue to make school meal applications available as needed to certify children for free and reduced-price meals, and that information may be used to qualify newly eligible children for SY 2021-2022 and summer 2022 P-EBT benefits.

SSO SFAs that collect household applications in SY 2021-2022 are required to conduct verification, regardless of the reason the applications were collected and/or the Child Nutrition Program they are operating. The sample size used to conduct verification activities must be based on the number of approved applications on file as of October 1, 2021.
 
Please note, SFAs operating SSO must still provide all students with meals at no charge regardless of verification outcome.

SFAs operating SSO that did not collect income applications and therefore are not required to conduct verification, MUST still complete the applicable fields on the Verification Collection Report in CNMS and must submit the report by December 15, 2021. These SFAs will complete Section 1, 2, 3, and check the “not required box” in section 5 of the report. See the more detailed information below.  

2021-2022 SY Verification Collection Report Guidance:  

To access the Income Verification Report, log into CNMS (www.cn.nysed.gov) with your username and password. Click on SFA Annual Information and select 2021-2022 school year. Scroll down and click on the Income Verification link. 

Complete the following sections:

Section 1: The SFAs total number of schools and/or Residential Child Care Institutions (RCCIs) and the total number of enrolled students will be pulled from the SFAs October 2021 claim. RCCIs must complete 1-2a and 1-2b. 

Section 2: Report the number of schools and students operating in Community Eligibility Provision (CEP) or Provision 2 (P2), if applicable. Please note, provision information should be reported even if your SFA is operating SSO during 2021-2022 school year.  

Section 3: SFAs should report direct certification matches made as of the last operating day of October 2021, regardless of whether such matches were/are used as the basis for meal claims. All SFAs must conduct the direct certification matching process close to the beginning of the school year. 

Section 4: This section reflects the applications that were subject to Income Verification during 2021-2022 school year. SFAs that conducted Income Verification should report the number of approved applications on file as of October 1, 2021. 

If your SFA was not required to conduct Income Verification, leave this section blank and move to section 5. 

Section 5: SFAs that did not collect applications prior to October 1 and therefore, not required to conduct verification during the 2021-2022 school year, should check the box under 5-1 – “check this box if ALL schools and/or or RCCIs are exempt from verification”.  

SFAs that did conduct verification should report the results in section 5.

Click here for the Verification Procedures For 2021-2022 School Year.

Please contact your Child Nutrition Program Representative if you have any questions.

USDA Nondiscrimination Statement

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/USDA-OASCR%20P-Complaint-Form-0508-0002-508-11-28-17Fax2Mail.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

  1. mail:
    U.S. Department of Agriculture
    Office of the Assistant Secretary for Civil Rights
    1400 Independence Avenue, SW
    Washington, D.C. 20250-9410; or
  2. fax:
    (833) 256-1665 or (202) 690-7442; or
  3. email:
    program.intake@usda.gov

 

This institution is an equal opportunity provider.

Click here for Nondiscrimination Statement translations.

Top