THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234
Office of P-20 Education Policy
The purpose of this memorandum is to provide School Food Authorities (SFAs) participating in the federal Child Nutrition Programs with 2021-2022 School Year (SY) Income Verification Information, the Verification Booklet and prototype attachments.
SFAs that collected and processed income applications must verify a sample of their approved applications on file as of October 1st and must complete this process by November 15th.
Income Verification Reporting for All SFAs
All SFAs, including those operating the Seamless Summer Option (SSO) and including SFAs not required to conduct verification, must complete the applicable fields on the Verification Collection Report in the Child Nutrition Management System (CNMS) by December 15, 2021. Failure to complete this report may result in your SFA being placed on reimbursement hold.
SFAs Operating the SSO
SFAs operating the SSO in the 2021-2022SY under the USDA nationwide waiver, should continue to make school meal applications available as needed to certify children for free and reduced-price meals, and that information may be used to qualify newly eligible children for SY 2021-2022 and summer 2022 P-EBT benefits.
SSO SFAs that collect household applications in SY 2021-2022 are required to conduct verification, regardless of the reason the applications were collected and/or the Child Nutrition Program they are operating. The sample size used to conduct verification activities must be based on the number of approved applications on file as of October 1, 2021.
Please note, SFAs operating SSO must still provide all students with meals at no charge regardless of verification outcome.
SFAs operating SSO that did not collect income applications and therefore are not required to conduct verification, MUST still complete the applicable fields on the Verification Collection Report in CNMS and must submit the report by December 15, 2021. These SFAs will complete Section 1, 2, 3, and check the “not required box” in section 5 of the report. See the more detailed information below.
2021-2022 SY Verification Collection Report Guidance:
To access the Income Verification Report, log into CNMS (www.cn.nysed.gov) with your username and password. Click on SFA Annual Information and select 2021-2022 school year. Scroll down and click on the Income Verification link.
Complete the following sections:
Section 1: The SFAs total number of schools and/or Residential Child Care Institutions (RCCIs) and the total number of enrolled students will be pulled from the SFAs October 2021 claim. RCCIs must complete 1-2a and 1-2b.
Section 2: Report the number of schools and students operating in Community Eligibility Provision (CEP) or Provision 2 (P2), if applicable. Please note, provision information should be reported even if your SFA is operating SSO during 2021-2022 school year.
Section 3: SFAs should report direct certification matches made as of the last operating day of October 2021, regardless of whether such matches were/are used as the basis for meal claims. All SFAs must conduct the direct certification matching process close to the beginning of the school year.
Section 4: This section reflects the applications that were subject to Income Verification during 2021-2022 school year. SFAs that conducted Income Verification should report the number of approved applications on file as of October 1, 2021.
If your SFA was not required to conduct Income Verification, leave this section blank and move to section 5.
Section 5: SFAs that did not collect applications prior to October 1 and therefore, not required to conduct verification during the 2021-2022 school year, should check the box under 5-1 – “check this box if ALL schools and/or or RCCIs are exempt from verification”.
SFAs that did conduct verification should report the results in section 5.
Please contact your Child Nutrition Program Representative if you have any questions.