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THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234

Office for Prekindergarten through Grade 12 Education
Child Nutrition Program Administration
89 Washington Avenue, Room 375 EBA, Albany, NY 12234
Phone: (518) 473-8781 Fax: (518) 473-0018

To: 
Food Service Directors, Superintendents, Chief Executive Officer, School Business Officials, Nonpublic Sponsors, Charter Schools, Executive Directors, County Sheriffs, and Business Administrators of the NSLP and SBP
From: 
Paula Tyner-Doyle, Coordinator
Date: 
Monday, April 17, 2017
Subject: 
New School Food Authority (SFA) and Recipient Agency (RA) Application Process - Deadline: June 30, 2017

New School Food Authorities

The New York State Education Department is now accepting applications from organizations interested in administering the National School Lunch Program (NSLP), School Breakfast Program (SBP), Afterschool Care Program (Snack), and Special Milk Program (SMP). In order to be considered for participation, potential SFAs must:

  1. Complete all applicable New SFA training modules CNP Training
  2. Submit a completed New SFA Application with all supporting documentation to SED by the submission deadline.
  3. Meet all Program requirements Program Requirements Checklist

 

New SFA Application Process

  • To begin the New SFA Application Process, request an application at cn@nysed.gov - put New SFA Application in the subject line.
  • For organizations applying to be a New SFA in the Special Milk Program only, request an application at cn@nysed.gov - put Milk Only New SFA Application in the subject line
  • If you currently operate in the Special Milk Program (SMP) only and you are adding a breakfast and/or lunch program, you must follow the New SFA Application process and fill out a New SFA Application.

New SFA Application Submission Deadline

  • No applications will be accepted after June 30, 2017

New SFA Application Approval

  • Only timely, complete, and eligible applications will be considered. Untimely, incomplete, and/or ineligible applications will be returned and not considered.
  • SED will send approvable applicants a Single Permanent Agreement to be signed and returned.
  • Upon receipt of the duly executed Single Permanent Agreement, SED will formally approve the application.
  • A written notification of application approvals/denials will be mailed to you.

Claiming Reimbursement

  • Approved SFAs may claim meals served beginning with reimbursable meals served on the approval date.
  • Meals served prior to the approval date are not eligible for reimbursement.

 

New Recipient Agency (RA) Application Process

  • To begin the New RA Application Process, request an application at cn@nysed.gov - put New RA Application in the subject line
  • Meet all Program requirements

New RA Submission Deadline

  • 2 Enrollment Periods
    • April 17, 2017 - June 30, 2017
    • December 1, 2017 – February 1, 2018

New RA Application Approval

  • Only timely, complete, and eligible applications will be considered. Untimely, incomplete, and/or ineligible applications will be returned and not considered.
  • A written notification of application approvals/denials will be mailed to your SFA.

Claiming Reimbursement

  • Approved RAs may claim meals served beginning with reimbursable meals served on the approval date.
  • Meals served prior to the approval date are not eligible for reimbursement.

 

Program Addition Application Process

  • To add a Program (Breakfast, Lunch, Extended Day Snack, Afterschool Snack, Milk), request an application at cn@nysed.gov - put Program Addition Application in the subject line
  • Meet all Program requirements

Program Addition Submission Deadline

  • Enrollment is on-going

Program Addition Approval

  • Only complete and eligible applications will be considered. Incomplete, and/or ineligible applications will be returned and not considered.
  • A written notification of application approvals/denials will be mailed to your SFA.

Claiming Reimbursement

  • Meals served prior to the approval date are not eligible for reimbursement.

 

If you serve any non-school-aged children, please review the information at the following links for regulations, policy and guidance regarding nursery schools, child care and pre-kindergarten: http://www.p12.nysed.gov/earlylearning/ and http://ocfs.ny.gov/main/childcare/daycare_regulations.asp.

Prospective organizations that are not approved during the school year in which they apply can re-apply for the next school year. Consideration should be given to working with another experienced SFA, in good standing, and become an RA to ensure nutritious meals are provided to children that may otherwise not have access to food. 

The National School Lunch Program and School Breakfast Program focus on improving the critical nutrition and hunger safety net for millions of children.  Our goal for all Child Nutrition Programs is to increase awareness of and participation in these programs while promoting program integrity.  Our intent is to provide you with any assistance that will enable you to continue to offer program benefits to the community.  If you have any questions, please do not hesitate to contact us at (518) 473-8781

USDA Nondiscrimination Statement

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. 

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

(1)     mail: U.S. Department of Agriculture
         Office of the Assistant Secretary for Civil Rights
         1400 Independence Avenue, SW
         Washington, D.C. 20250-9410;

(2)     fax: (202) 690-7442; or

(3)     email: program.intake@usda.gov.

This institution is an equal opportunity provider.

Los demás programas de asistencia nutricional del FNS, las agencias estatales y locales, y sus beneficiarios secundarios, deben publicar el siguiente Aviso de No Discriminación:

De conformidad con la Ley Federal de Derechos Civiles y los reglamentos y políticas de derechos civiles del Departamento de Agricultura de los EE. UU. (USDA, por sus siglas en ingles), se prohíbe que el USDA, sus agencias, oficinas, empleados e instituciones que participan o administran programas del USDA discriminen sobre la base de raza, color, nacionalidad, sexo, discapacidad, edad, o en represalia o venganza por actividades previas de derechos civiles en algún programa o actividad realizados o financiados por el USDA.

Las personas con discapacidades que necesiten medios alternativos para la comunicación de la información del programa (por ejemplo, sistema Braille, letras grandes, cintas de audio, lenguaje de seas americano, etc.), deben ponerse en contacto con la agencia (estatal o local) en la que solicitaron los beneficios. Las personas sordas, con dificultades de audición o discapacidades del habla pueden comunicarse con el USDA por medio del Federal Relay Service [Servicio Federal de Retransmisión] al (800) 877-8339. Además, la información del programa se puede proporcionar en otros idiomas.

Para presentar una denuncia de discriminación, complete el Formulario de Denuncia de Discriminación del Programa del USDA, (AD-3027) que está disponible en linea en:http://www.ocio.usda.gov/sites/default/files/docs/2012/Spanish_Form_508_Compliant_6_8_12_0.pdf. y en cualquier oficina del USDA, o bien escriba una carta dirigida al USDA e incluya en la carta toda la información solicitada en el formulario. Para solicitar una copia del formulario de denuncia, llame al (866) 632-9992. Haga llegar su formulario lleno o carta al USDA por:

(1)     correo: U.S. Department of Agriculture
         Office of the Assistant Secretary for Civil Rights
         1400 Independence Avenue, SW
         Washington, D.C. 20250-9410;

(2)     fax: (202) 690-7442; o

(3)     correo electrónicoprogram.intake@usda.gov.

Esta institución es un proveedor que ofrece igualdad de oportunidades.

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