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THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234

Office for Prekindergarten through Grade 12 Education
Child Nutrition Program Administration
89 Washington Avenue, Room 375 EBA, Albany, NY 12234
Phone: (518) 473-8781 Fax: (518) 473-0018

To: 
School Food Authorities
From: 
Paula Tyner-Doyle, Coordinator
Date: 
Tuesday, August 22, 2017
Subject: 
School Year Calendars - Non-public SFAs Only

Beginning in the 2017-2018 school year, all non-public School Food Authorities (SFAs) will be required to submit their established school year calendar by Recipient Agency (RA) to the Child Nutrition Program Administration (CNPA) office each school year. Residential Childcare Institutions (RCCI) and Jails are exempt from this process.

Calendars for the 2017-2018 school year must be submitted via email to cn@nysed.gov by September 30, 2017.

A school year calendar must be submitted for each RA participating in the Child Nutrition Programs and must include information for all grade levels within the RA. School year calendars must also include, but are not limited to:

  • Name of RA and LEA Code
  • First and last day of school
  • Early and late arrivals and dismissals
  • Vacations and holidays
  • Field trips (indicate the grade level/classes on the field trip)
  • Any days that breakfast and/or lunch and/or snack will not be served
  • Any other days where students will not be in school

SFAs must maintain documentation to support all field trips and days when meals are not served and must make this documentation available to the CNPA upon request.

Additionally, all SFAs must notify the CNPA office of any change to their established school year calendar at least 24 hours prior to the change. Notifications of change must be made in writing to cn@nysed.gov. For emergency and snow closings and delays, SFAs must notify CNPA as soon as they become aware of the schedule change. SFAs must maintain documentation to support changes to their school year calendar and must make this documentation available to the CNPA upon request. Changes requiring notification include, but are not limited to:

  • Changes in dates of operation
  • Emergency closings
  • Snow closings and delays
  • Meal service time changes 
  • Any change that affects meal service

Failure to submit the school year calendar by September 30, 2017 will result in your SFA being placed on reimbursement hold. Failure to notify CNPA of changes to your school year calendar within the required timeframe may result in your SFA being placed on reimbursement hold and could jeopardize future reimbursements.

For more information and questions regarding school year calendars, please contact the CNPA office at 518-473-8781. 

USDA Nondiscrimination Statement

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. 

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

(1)     mail: U.S. Department of Agriculture
         Office of the Assistant Secretary for Civil Rights
         1400 Independence Avenue, SW
         Washington, D.C. 20250-9410;

(2)     fax: (202) 690-7442; or

(3)     email: program.intake@usda.gov.

This institution is an equal opportunity provider.

Los demás programas de asistencia nutricional del FNS, las agencias estatales y locales, y sus beneficiarios secundarios, deben publicar el siguiente Aviso de No Discriminación:

De conformidad con la Ley Federal de Derechos Civiles y los reglamentos y políticas de derechos civiles del Departamento de Agricultura de los EE. UU. (USDA, por sus siglas en ingles), se prohíbe que el USDA, sus agencias, oficinas, empleados e instituciones que participan o administran programas del USDA discriminen sobre la base de raza, color, nacionalidad, sexo, discapacidad, edad, o en represalia o venganza por actividades previas de derechos civiles en algún programa o actividad realizados o financiados por el USDA.

Las personas con discapacidades que necesiten medios alternativos para la comunicación de la información del programa (por ejemplo, sistema Braille, letras grandes, cintas de audio, lenguaje de seas americano, etc.), deben ponerse en contacto con la agencia (estatal o local) en la que solicitaron los beneficios. Las personas sordas, con dificultades de audición o discapacidades del habla pueden comunicarse con el USDA por medio del Federal Relay Service [Servicio Federal de Retransmisión] al (800) 877-8339. Además, la información del programa se puede proporcionar en otros idiomas.

Para presentar una denuncia de discriminación, complete el Formulario de Denuncia de Discriminación del Programa del USDA, (AD-3027) que está disponible en linea en:http://www.ocio.usda.gov/sites/default/files/docs/2012/Spanish_Form_508_Compliant_6_8_12_0.pdf. y en cualquier oficina del USDA, o bien escriba una carta dirigida al USDA e incluya en la carta toda la información solicitada en el formulario. Para solicitar una copia del formulario de denuncia, llame al (866) 632-9992. Haga llegar su formulario lleno o carta al USDA por:

(1)     correo: U.S. Department of Agriculture
         Office of the Assistant Secretary for Civil Rights
         1400 Independence Avenue, SW
         Washington, D.C. 20250-9410;

(2)     fax: (202) 690-7442; o

(3)     correo electrónicoprogram.intake@usda.gov.

Esta institución es un proveedor que ofrece igualdad de oportunidades.

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