THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234
Office of P-20 Education Policy
All non-public School Food Authorities (SFAs) are required to submit their established school year calendar by Recipient Agency (RA) to the Child Nutrition Program Administration (CNPA) office each school year. Residential Childcare Institutions (RCCI) and Jails are exempt from this process.
The 2018-2019 school year runs from July 1, 2018 – June 30, 2019. Calendars for the 2018-2019 school year must be submitted via email to CN@nysed.gov by September 30, 2018.
A school year calendar must be submitted for each RA participating in the Child Nutrition Programs and must include information for all grade levels within the RA. School year calendars must also include, but are not limited to:
- Name of RA and LEA Code
- First and last day of school
- Early and late arrivals and dismissals
- Vacations and holidays
- Field trips (indicate the grade level/classes on the field trip)
- Any days that breakfast and/or lunch and/or snack will not be served
- Any other days where students will not be in school
- Any days that breakfast and/or lunch and/or snack will not be served as indicated on the SFAs annual renewal
SFAs must maintain documentation to support all field trips and days when meals are not served and must make this documentation available to the CNPA upon request.
Additionally, all SFAs must notify the CNPA office of any change to their established school year calendar at least 24 hours prior to the change. Notifications of change must be made in writing to the CN@nysed.gov email address. For emergency and snow closings and delays, SFAs must notify CNPA as soon as they become aware of the schedule change. SFAs must maintain documentation to support changes to their school year calendar and must make this documentation available to the CNPA upon request. Changes requiring notification include, but are not limited to:
- Changes in dates of operation
- Emergency closings
- Snow closings and delays
- Meal service time changes
- Any change that affects meal service
Failure to submit the school year calendar by September 30, 2018 will result in your SFA being placed on reimbursement hold. Failure to notify CNPA of changes to your school year calendar within the required timeframe may result in your SFA being placed on reimbursement hold and could jeopardize future reimbursements.
For more information and questions regarding school year calendars please contact the CNPA office at 518-473-8781.