Skip to main content


Office of P-20 Education Policy
Child Nutrition Program Administration
89 Washington Avenue, Room 375 EBA, Albany, NY 12234
Phone: (518) 473-8781 Fax: (518) 473-0018

School Food Service Directors/Managers
Paula Tyner-Doyle, Coordinator
Thursday, September 1, 2016
SY 2016-2017 Basic Meal Pattern Webinar

1.   Do separate production records need to be used for K-5 and 6-8 age/grade groups when using a K-8 menu?

No. If a SFA is using the K-8 menu, both K-5 and 6-8 age/grade groups are encompassed in one meal pattern. In this example, only the K-8 production records need to be completed and maintained.

2.   Do separate menus and production records need to be used when serving grades 7-12?

A SFA does not need to have a separate menu for the 7-8 and 9-12 age/grade group.  However, because the two age/grade groups have different meal pattern requirements, the two are/grade groups must be tracked separately on production records indicating the appropriate portion sizes for 7-8 and the 9-12 age/grade groups.

3.   How should the fruit and vegetable components be recorded on a production record?

Documenting the portion size correctly is one of the most significant problems found with production records.  It is best practice to use volume measurements unless you are weighing items.

4.   How should the serving lines be set-up to assist students with making the correct choices for Offer vs serve (OVS) at breakfast and lunch?

All menu items that are part of the reimbursable meal should be included on signage identified near or at the beginning of the serving line so students can easily choose all the food components/items for a reimbursable meal. A best practice is placing fruits/vegetables by the Point of Service (POS) which allows the students to select a fruit or vegetable ensuring a reimbursable meal and avoiding going back through the serving line.

5.   What is the correct crediting for Sun Butter?

Sun Butter credits the same as Peanut Butter which is 2 Tablespoons =1 oz. eq. meat/meat alternate.

6.   Do condiments need to be offered in PC packets or can they be offered as self-serve (bulk)?

Condiments may be offered in PC packets, pre-portioned, or as self-serve. Condiments must be tracked on the production records or on separate production records and maintained on file. Condiments must be included on production records as they contribute towards the dietary specifications (calories, saturated fat, and sodium). Condiments may be included as part of the standardized recipes for a menu items, listed individually on the production records for portion control, or by tracking the average daily amount used historically.

7.   Can rice cakes be served in the Afterschool Snack Program?

Yes. Rice cakes can be served as a grain component in the Afterschool Snack Program. 

8.   Can the school nurse maintain documentation for students who have special dietary needs?

Yes.  Documentation may be maintained by the school nurse. The statement must be signed by a recognized medical authority such as a physician, physician assistant, or a nurse practitioner and must include an identification of the medical or other special dietary condition which restricts the child’s diet, the food or foods to be omitted from the child’s diet, and the food or choice of foods to be substituted.

If you have any questions, please contact the Child Nutrition Program Office at 518-473-8781 or e-mail:

USDA Nondiscrimination Statement

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. 

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at:, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

(1)     mail: U.S. Department of Agriculture
         Office of the Assistant Secretary for Civil Rights
         1400 Independence Avenue, SW
         Washington, D.C. 20250-9410;

(2)     fax: (202) 690-7442; or

(3)     email:

This institution is an equal opportunity provider.


Click here for Nondiscrimination Statement translations.

Los demás programas de asistencia nutricional del FNS, las agencias estatales y locales, y sus beneficiarios secundarios, deben publicar el siguiente Aviso de No Discriminación:

De conformidad con la Ley Federal de Derechos Civiles y los reglamentos y políticas de derechos civiles del Departamento de Agricultura de los EE. UU. (USDA, por sus siglas en ingles), se prohíbe que el USDA, sus agencias, oficinas, empleados e instituciones que participan o administran programas del USDA discriminen sobre la base de raza, color, nacionalidad, sexo, discapacidad, edad, o en represalia o venganza por actividades previas de derechos civiles en algún programa o actividad realizados o financiados por el USDA.

Las personas con discapacidades que necesiten medios alternativos para la comunicación de la información del programa (por ejemplo, sistema Braille, letras grandes, cintas de audio, lenguaje de seas americano, etc.), deben ponerse en contacto con la agencia (estatal o local) en la que solicitaron los beneficios. Las personas sordas, con dificultades de audición o discapacidades del habla pueden comunicarse con el USDA por medio del Federal Relay Service [Servicio Federal de Retransmisión] al (800) 877-8339. Además, la información del programa se puede proporcionar en otros idiomas.

Para presentar una denuncia de discriminación, complete el Formulario de Denuncia de Discriminación del Programa del USDA, (AD-3027) que está disponible en linea en: y en cualquier oficina del USDA, o bien escriba una carta dirigida al USDA e incluya en la carta toda la información solicitada en el formulario. Para solicitar una copia del formulario de denuncia, llame al (866) 632-9992. Haga llegar su formulario lleno o carta al USDA por:

(1)     correo: U.S. Department of Agriculture
         Office of the Assistant Secretary for Civil Rights
         1400 Independence Avenue, SW
         Washington, D.C. 20250-9410;

(2)     fax: (202) 690-7442; o

(3)     correo electró

Esta institución es un proveedor que ofrece igualdad de oportunidades.