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Increase in Reimbursement for Reduced-Price Meals

The 2019 New York State budget includes additional funding to pay the student cost of .25 cents for breakfast and lunch that was otherwise charged to students approved eligible to receive reduced-price meals.

Beginning July 1, 2019, students approved for reduced price meals must receive reimbursable breakfast and lunch meals at no charge. New York State funding will provide an additional .25 cents in state reimbursement for each breakfast and lunch meal served to a reduced-price student to cover the cost previously paid by the student.

SFAs must continue to certify students as eligible for reduced-price meals and must continue to claim meals served to students approved for reduced price meals in the reduced-price category. Although these students will receive their breakfast and lunch meals at no charge, they should not be claimed in the free reimbursement category when placing claims for reimbursement. The free & reduced price policy letters and attachments have been updated to reflect this change.

SFAs should refer to the memo “Increase in State Reimbursement for Reduced-Price Meals” for additional information. Please contact the Child Nutrition Program Office at 518-473-8781 if you have any questions.

Direct Certification Matching Process (DCMP)

Beginning in the 2017-2018 school year, Direct Certification (DC) data is no longer accessible through the Child Nutrition Management System (CNMS). The DCMP process must now be completed through the NYSED Business Application Portal available on the NYSED website at https://portal.nysed.gov/abp.  More information on Direct Certification can be found further in this booklet and on the CNKC website.

Meal Charge Policy

Beginning with school year 2017-2018, School Food Authorities (SFAs) in New York State are required to have a written and clearly communicated policy to address student meal charges when payment cannot be collected at the point of service.  Charge policies should be reasonable, well-defined and maintain the integrity and dignity of students and households to minimize harm to the student. 

Prohibition Against Meal Shaming Plan

Beginning with school year 2018-2019, all public, non-public, and charter School Food Authorities (SFAs) in New York State that require students to pay for a school breakfast and/or lunch meal must develop a written plan to ensure that a student whose parent or guardian has unpaid meal charges is not shamed or treated differently than a student whose parent or guardian does not have unpaid school meal charges. New York State legislation now requires SFAs to provide students with the reimbursable meal of their choice and specifically identifies other prohibited actions to decrease student distress or the embarrassment associated with not having adequate funds to pay for a school meal. The new State plan has several of the same or similar requirements as the federal National School Lunch Program (NSLP) Unpaid Meal Charge policy that took effect July 1, 2017.  SFAs may opt to amend this policy to include the new State criteria or can develop a separate State specific plan.  SED has also created a template plan that SFAs can use to meet both the State and federal requirements.  SFAs should refer to the memo titled “New York State Legislation – Prohibition Against Meal Shaming” for additional information and guidance. This memo can be found on the CNKC and at the following link: http://www.cn.nysed.gov/content/revised-prohibition-against-meal-shaming

Flexibility in Determining the Effective Date for Children receiving free or reduced price benefits
School Breakfast Program (SBP) Outreach

SFAs participating in the School Breakfast Program must actively promote and perform outreach activities to increase awareness of the School Breakfast Program and increase participation. Efforts should be documented and kept on file with Program records for three years plus the current school year. 

Summer Food Service Program (SFSP) Outreach

SFAs participating in the School Breakfast Program and/or National School Lunch Programs must notify families of locations that operate the Summer Food Service Program (SFSP) prior to the end of the school year. SFAs should provide the toll free number for families to call (1-866-3-HUNGRY, 1-877-3-HAMBRE or text ‘FOOD’ or “COMIDA’ to 877-877) to find a location that operates the SFSP and direct families to the Child Nutrition Knowledge Center (CNKC) website. Families located in NYC can also dial 211 or 311.  Efforts should be documented and kept on file with Program records for three years plus the current school year. 

Zero Income

Applications where the family has reported zero (0) income must be given free meal benefits for the entire school year from the time the application was received and approved. Any income field left blank is a positive indication of no income and certifies there is no income to report.  

Community Eligibility Provision (CEP)

Schools where at least 40 percent of enrolled students have been deemed free eligible through a means other than an income application (i.e., directly certified using electronic SNAP or Medicaid data, homeless, migrant, runaway, foster, and head start) as of April 1, 2019, may participate in the Community Eligibility Provision for the 2019-2020 school year.  The schools will receive reimbursement in the free and paid category based on the percentage of directly certified students as noted above times a multiplier (as written in federal regulation, currently 1.6).  For more details about participation and how to apply, please see the CEP Memo on the CNKC website. Deadline to apply to participate in the 2019-2020 school year is June 30, 2019.

USDA Nondiscrimination Statement

The revised 2015 Nondiscrimination Statement must be used on all Child Nutrition Program materials, including websites, pamphlets, brochures and all correspondence sent to families for program purposes. The USDA Nondiscrimination Statement must include all spacing as it appears in the memo ““And Justice for All” Posters and updated Civil Rights Nondiscrimination Statement” on the Child Nutrition Knowledge Center (CNKC) website. 

Civil Rights Requirements and Annual Training

SFAs participating in the National School Lunch and School Breakfast Programs are required to collect data of all potential participants with regard to race and ethnicity specifically.  The data already being collected as a requirement of the No Child Left Behind Act may also be used for the National School Lunch and School Breakfast Programs. The civil rights compliance report form is available on the Child Nutrition website detailing the specific annual requirements.

Annual Civil Rights training must be provided by the SFA for all staff, including front line cafeteria staff who interact directly with program applicants and participants.  A Power Point presentation is available on the Child Nutrition Knowledge Center (CNKC) website for staff training.  A record of the annual training, including a sign-in sheet, the date, location, and who provided the training, must be kept for three years plus the current year. LEAs must comply with all Civil Rights and non-discrimination requirements in Subpart A and FNS Instruction 113-1.

Change in Authorizing Signature

There is no federal requirement that describes who must sign Child Nutrition Program documents.  The Child Nutrition Program regulations specify that an official of the SFA make written application to the state agency for any school in which it desires to operate the program.  The SFA means the governing body responsible for the administration of one or more schools and the legal authority to operate Child Nutrition Programs.

The signature of the district clerk, as well as an officer of the board of education, such as president or vice president, is accepted for the forms.

The board of education may delegate the chief administrative officer to act as its agent with regard to entering into contracts and agreements for the Child Nutrition Programs.  This policy will not permit the chief administrative officer’s signature in lieu of board action, but will permit the chief administrative officer to sign, in all respects, after the board resolution.

Last updated
June 5, 2019

USDA Nondiscrimination Statement

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. 

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

(1)     mail: U.S. Department of Agriculture
         Office of the Assistant Secretary for Civil Rights
         1400 Independence Avenue, SW
         Washington, D.C. 20250-9410;

(2)     fax: (202) 690-7442; or

(3)     email: program.intake@usda.gov.

This institution is an equal opportunity provider.

Los demás programas de asistencia nutricional del FNS, las agencias estatales y locales, y sus beneficiarios secundarios, deben publicar el siguiente Aviso de No Discriminación:

De conformidad con la Ley Federal de Derechos Civiles y los reglamentos y políticas de derechos civiles del Departamento de Agricultura de los EE. UU. (USDA, por sus siglas en ingles), se prohíbe que el USDA, sus agencias, oficinas, empleados e instituciones que participan o administran programas del USDA discriminen sobre la base de raza, color, nacionalidad, sexo, discapacidad, edad, o en represalia o venganza por actividades previas de derechos civiles en algún programa o actividad realizados o financiados por el USDA.

Las personas con discapacidades que necesiten medios alternativos para la comunicación de la información del programa (por ejemplo, sistema Braille, letras grandes, cintas de audio, lenguaje de seas americano, etc.), deben ponerse en contacto con la agencia (estatal o local) en la que solicitaron los beneficios. Las personas sordas, con dificultades de audición o discapacidades del habla pueden comunicarse con el USDA por medio del Federal Relay Service [Servicio Federal de Retransmisión] al (800) 877-8339. Además, la información del programa se puede proporcionar en otros idiomas.

Para presentar una denuncia de discriminación, complete el Formulario de Denuncia de Discriminación del Programa del USDA, (AD-3027) que está disponible en linea en:http://www.ocio.usda.gov/sites/default/files/docs/2012/Spanish_Form_508_Compliant_6_8_12_0.pdf. y en cualquier oficina del USDA, o bien escriba una carta dirigida al USDA e incluya en la carta toda la información solicitada en el formulario. Para solicitar una copia del formulario de denuncia, llame al (866) 632-9992. Haga llegar su formulario lleno o carta al USDA por:

(1)     correo: U.S. Department of Agriculture
         Office of the Assistant Secretary for Civil Rights
         1400 Independence Avenue, SW
         Washington, D.C. 20250-9410;

(2)     fax: (202) 690-7442; o

(3)     correo electrónicoprogram.intake@usda.gov.

Esta institución es un proveedor que ofrece igualdad de oportunidades.

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