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THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234

Office of P-20 Education Policy
Child Nutrition Program Administration
89 Washington Avenue, Room 375 EBA, Albany, NY 12234
Phone: (518) 473-8781 Fax: (518) 473-0018

To: 
School Food Authorities and Summer Food Service Program Sponsors
From: 
Child Nutrition Program Administration
Date: 
Thursday, June 25, 2020
Subject: 
Feeding Children in Need and Child Care for Essential Workers During the Summer

The memo below is regarding feeding children in need and child care for essential workers during the summer.  For the original memo, please click here.

 

As schools closed in response to the COVID-19 pandemic, it was critical that school districts provide meals to all students and particularly to students who rely on the two meals a day provided in school when school is open.

This urgent need will continue through the summer months. Although historically, many school districts have not provided meals during the summer, due to the COVID -19 pandemic, this is reminder that the Governor’s office has directed that “meal programs and child care for essential employees” be continued pursuant to Executive Order 202.28. (See also, Governor Andrew Cuomo Press Release Extending Meals and Childcare through Summer May 21, 2020; accessed 06-24-2020.)

School districts must assure that there are meals available to low-income children during this summer. School districts must work with their communities, other community based Summer Food Service Program providers and county feeding organizations (food banks, food pantries, Red Cross, etc.) to identify resources to address the needs of all children in their community and, particularly, low-income children. Work with your community partners for distribution of food to children by instituting meal pick-up and delivery options. Efforts should also be made minimize the distance families are forced travel to access these options. Information regarding your regional food bank or emergency relief organization can be found at Regional Food Bank and Emergency Relief Organization.

If there is no access to food for children in your community during the summer months, the school district must step in to fill this critical need.

The deadline for new applications to become a sponsor of a Summer Food Service Program (SFSP) has been extended to June 30. Applications will be reviewed and given final approval by the Office of Child Nutrition. Child Nutrition staff are available to provide sponsors technical assistance and guidance during the application process and throughout the summer.

Notification of SFSP Site and Meal Availability

Regardless of whether the school district is providing a SFSP, every school district is responsible to ensure that information regarding meal accessibility is provided in ways ensured to reach families in need in their identified preferred language. School districts must cooperate with SFSP sponsors to distribute materials and provide outreach to inform families of the availability and location of free SFSP meals for students over the summer.

Families can be provided the following information to quickly and easily find summer meals near them.

Text: “food” or “comida” to 877-877

Call: 1-866-3-HUNGRY or 211

https://www.fns.usda.gov/meals4kids

www.summermealsny.org

If school districts are not able to provide access to meals for their free and reduced price lunch population for any reason, and there are no other access to meals available, the school district must notify the State Education Department at CNCOVID@nysed.gov.

Districts are also expected to continue the arrangements previously made to provide child care for essential workers in accord with their currently submitted plan. If a district’s plan needs to be revised to provide alternative child care during the summer, districts must resubmit their updated plans to the State Education Department by July 3, 2020. Please contact the State Education Department at COVID19@nysed.gov if your plan must be resubmitted.

USDA Nondiscrimination Statement

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. 

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

(1)     mail: U.S. Department of Agriculture
         Office of the Assistant Secretary for Civil Rights
         1400 Independence Avenue, SW
         Washington, D.C. 20250-9410;

(2)     fax: (202) 690-7442; or

(3)     email: program.intake@usda.gov.

This institution is an equal opportunity provider.

 

For Nondiscrimination Statement translations, click here.

Los demás programas de asistencia nutricional del FNS, las agencias estatales y locales, y sus beneficiarios secundarios, deben publicar el siguiente Aviso de No Discriminación:

De conformidad con la Ley Federal de Derechos Civiles y los reglamentos y políticas de derechos civiles del Departamento de Agricultura de los EE. UU. (USDA, por sus siglas en ingles), se prohíbe que el USDA, sus agencias, oficinas, empleados e instituciones que participan o administran programas del USDA discriminen sobre la base de raza, color, nacionalidad, sexo, discapacidad, edad, o en represalia o venganza por actividades previas de derechos civiles en algún programa o actividad realizados o financiados por el USDA.

Las personas con discapacidades que necesiten medios alternativos para la comunicación de la información del programa (por ejemplo, sistema Braille, letras grandes, cintas de audio, lenguaje de seas americano, etc.), deben ponerse en contacto con la agencia (estatal o local) en la que solicitaron los beneficios. Las personas sordas, con dificultades de audición o discapacidades del habla pueden comunicarse con el USDA por medio del Federal Relay Service [Servicio Federal de Retransmisión] al (800) 877-8339. Además, la información del programa se puede proporcionar en otros idiomas.

Para presentar una denuncia de discriminación, complete el Formulario de Denuncia de Discriminación del Programa del USDA, (AD-3027) que está disponible en linea en:http://www.ocio.usda.gov/sites/default/files/docs/2012/Spanish_Form_508_Compliant_6_8_12_0.pdf. y en cualquier oficina del USDA, o bien escriba una carta dirigida al USDA e incluya en la carta toda la información solicitada en el formulario. Para solicitar una copia del formulario de denuncia, llame al (866) 632-9992. Haga llegar su formulario lleno o carta al USDA por:

(1)     correo: U.S. Department of Agriculture
         Office of the Assistant Secretary for Civil Rights
         1400 Independence Avenue, SW
         Washington, D.C. 20250-9410;

(2)     fax: (202) 690-7442; o

(3)     correo electrónicoprogram.intake@usda.gov.

Esta institución es un proveedor que ofrece igualdad de oportunidades.

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