THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234
Office of P-20 Education Policy
The purpose of this memorandum is to clarify the regulatory requirements regarding the enforcement of site caps in the Summer Food Service Program (SFSP). State agencies administering the Program are required to set limits on the number of meals a site may serve to children for meal reimbursement. This limit is referred to as the ‘site cap.’
Site caps are required for vended sites by Program regulations. A sponsor may not claim reimbursement for meals served to children at any site in excess of the approved level of meal service if one has been established. Therefore, a sponsor may not claim reimbursement for meals served to children at any vended site in excess of the cap.
Site caps are also required for self- preparation sites by Program regulations. When evaluating a proposed food service site, the New York State Education Department must ensure that the site is approved to serve no more than the number of children for which its facilities are adequate. This implies that a limit must be placed on a site, prior to being approved. The site cap of a selfpreparation site, therefore, is based on the capacity of the site to prepare and distribute meals.
Sponsors’ annual SFSP Profile indicates site caps for every site and sponsors’ annual approval letter indicates expectations for making adjustments to the limits. For sites, the cap is be based on the capacity of the site to prepare, obtain, and/or distribute meals served to children as well as the number of children for which its facilities are adequate. Once a cap is established for any site, a sponsor must not claim reimbursement for meals served to children at the site in excess of the cap.