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THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234

Office of P-20 Education Policy
Child Nutrition Program Administration
89 Washington Avenue, Room 375 EBA, Albany, NY 12234
Phone: (518) 473-8781 Fax: (518) 473-0018
To: 
School Food Service Directors/Managers
From: 
Paula Tyner-Doyle, Coordinator
Date: 
Monday, September 1, 2014
Subject: 
2013-2014 Use of State Administrative Expense Funds for USDA Foods

In accordance with 7CFR Part 235, as amended by P.L. 111-296 (2010) and  7CFR Part 250, State Agencies are encouraged to use State Administrative Expense(SAE) funds, to the maximum extent allowable and practicable, to minimize the charges imposed on school food authorities(SFAs) for the storage and distribution of USDA Foods, and related administrative costs. These funds can be used for both one-time and recurring costs.  

For the 2013-2014 school year, the New York State Education Department (SED) was able to transfer adequate SAE funds to the New York State Office of General Services (OGS), Food Distribution office to cover most of the storage, distribution and related administrative costs incurred by New York State schools participating in the National School Lunch Program.    

To the extent SAE funds are available, SED will continue to cover all or a portion of the charges incurred by the SFAs for utilizing USDA Foods. SED will notify the OGS Food Distribution office and all SFAs receiving USDA Foods in the spring of each school year to confirm SED’s contribution.

Questions should be directed to (518) 473-8781 or e-mail your Child Nutrition Program Representative.

USDA Nondiscrimination Statement

In accordance with federal civil rights law and USDA civil rights regulations and policies, the USDA, its agencies, offices, employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the state or local agency that administers the program or contact USDA through the Telecommunications Relay Service at 711 (voice and TTY). Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

  1. Mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Mail Stop 9410, Washington, D.C. 20250-9410;
  2. Fax: (202) 690-7442; or
  3. Email: program.intake@usda.gov.

USDA is an equal opportunity provider, employer, and lender.

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