Summer Food Service Program
The Food and Nutrition Service, an agency of the United States Department of Agriculture (USDA), administers the Summer Food Service Program (SFSP) at the federal level, while the New York State Education Department (NYSED) administers the program at the state level. Locally, it is operated by sponsors who apply for and are approved to operate the program. An overview of the program is provided in the Summer Food Service Program Summary
Sponsors eligible to participate in SFSP are:
- Public or private nonprofit schools.
- Education Service Districts.
- Units of local, municipal, county, or state government.
- Public or private nonprofit residential summer camps.
- Public or private nonprofit colleges and universities sponsoring the Upward Bound Program.
- Private, nonprofit organizations.
- Tribal Organizations
Information for Potential New Sponsors
Tools and Resources for a Successful Summer Food Service Program
- Program Guidance
- Memos and Updates
- Financial Management, Claims and Reimbursements
- Procurement
- Determining Eligibility and Site Type
- Mapping Tools
- Appeals
- Food Safety
- Forms
- Outreach
- Farm to Summer
- Find a Sponsor Near You
- Find a Site Near You
- Training
- SFSP Meal Pattern Requirements
- NYSED Attachments Manual
- Nutrition Guidance for Sponsors (Spanish)
- Comparison of Meal Pattern Requirements in Child Nutrition Programs
- Summer Food Service Program Federal Regulations
- Administrative Guidance for Sponsors
- Monitor's Guide
- Site Supervisor Guide
- Site Supervisor Guide (Spanish)
- Nutrition Guidance for Sponsors
- USDA's Food Buying Guide for Child Nutrition Programs
Memos and Updates
2023
- SFSP Q&A (revised)
- Best Practices for Determining Proximity of Sites in the SFSP
- Best Practices for Managing Unused Reimbursement in the SFSP
- Unused Reimbursement in the SFSP
- Simplified Cost Accounting Procedures-Revised
- Approved Levels of Meals for Vended Sites
- Initial Site Visits in the SFSP
- 2023 Summer Food Service Program Sponsor Renewal
- Q&A #2- Summer 2023 Non-Congregate Meal Service in Rural Areas
- Public Notice: NYSED Seeks Waivers for 2023 SFSP
- Oversight and Monitoring of the SFSP - Guidance on On-site and Off-site Strategies and Options
- Appendix for On-site & Off-site Monitoring
- Waiver Request Guidance and Protocol
- Unique Entity Identifier Transition
- Racial and Ethnic Data Collection for the SFSP
- 2023 SFSP Sponsors to be Reviewed
- Implementation Guidance: Summer 2023 Non-Congregate Meal Service in Rural Areas-Revised
- Guidance on Performance Standards, Budgets & Management Plans in the SFSP
- 2023 Turnip the Beet Awards
- 2023 Mandatory Summer Food Service Program Sponsor Training for All Sponsors
2022
- No Kid Hungry Youth Ambassador Program Application Available
- Final Rule: Streamlining Program Requirements and Improving Integrity in the SFSP
- 2022 Sponsors to be Reviewed
- Questions and Answers Related to CACFP 11-2021, SFSP 07-2021 Collection of Race and Ethnicity Data by Visual Observation and Identification
- Summer Food Service Program 2022 Waivers
- Common Questions about Returning to Normal Operations
- Summer Food Service Program 2022 Waiver Webinar
- Area Eligibility for Summer 2022 and School Year 2022-2023
- 2022 SFSP Annual Renewal Memo
- 2022 SFSP Eligibility for Open and Closed Enrolled Sites
- Summer Food Service Program May 2022 Updates Webinar
- 2022 Turnip the Beet Awards
- 2022 Mandatory Summer Food Service Program Sponsor Training for All Sponsors
2021
- Updates to the Federal Micro-Purchase Threshold
- Collection of Race and Ethnicity Data by Visual Observation and Identification Policy Rescission
- 2021 SFSP Annual Renewal Announcement
- 2021 SFSP Waiver Information
- 2021 Mandatory Summer Food Service Program Sponsor Training for All Sponsors
- 2021 Summer Food Service Program Federal Reimbursement Rates
Financial Management, Claims and Reimbursements
Financial Management
- Guidance on Performance Standards, Budgets & Management Plans in the SFSP
- Nationwide Implementation of Summer Food Service Program Simplified Cost Accounting Procedures
- Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Rewards
- Financial Management- FNS Instruction 796-4 Rev.4
Claims
- 60-day Claim Submission & 90-day Reporting Requirements
- Instructions for Submitting and Adjusting SFSP Claims
- Attachment 17- Excel Document
Reimbursement
- 2023 Summer Food Service Program Federal Reimbursement Rates
- List of Past Federal Reimbursement Rates
- SFSP Advance Payments
- Attachment 17- Excel Document
- Urban-Vended Sites Potential Reimbursement Calculator
- Self-Prep Sites Potential Reimbursement Calculator
Procurement
- SFSP Contract Information and Prototypes
- Updates to the Federal Micro-Purchase Threshold
- Guidance on Procurement Methods: Thresholds Updated
- USDA 's Procurement by Micro-Purchase Webinar
- Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
- Small Purchase Form
Determining Eligibility and Site Type
- 2024 SFSP Parent Letter
- 2024 SFSP Income Eligibility Form
- 2023-24 SFSP Income Eligibility Guidelines
- 2023 SFSP Eligibility List to Qualify Open and Closed Enrolled Sites
- Site Eligibility and Meal Chart
Mapping Tools
Appeals
Food Safety
- Institute of Child Nutrition's Webinar- Strategies that Promote a Culture of Food Safety
- Department of Health Food Safety Regulations
- Food Safety for Summer Meals
- Contact Your County Health Office
Forms
Outreach
Farm to Summer
Find a Sponsor Near You
Find a Site Near You
Training
2023
- Evaluating and Approving Summer Food Service Program Budgets 2023
- Determining Site Eligibility for Open/Closed Enrolled Sites in Needy Areas
2022
- SFSP COVID Related Non-Congregate & Parent/Guardian Pick-up Waivers Webinar
- Civil Rights Presentation
- Promoting Your SFSP
- USDA Webinar Accommodating Disabilities in the SFSP
- Do's and Don'ts for Site Supervisors
- Accurate Meal Counting and Claiming in the SFSP
- Potential Summer Food Service Program Sponsor Basics
- Determining Site Eligibility for Open and Closed Enrolled Sites in a Needy Area
Annual Requirements
|
Requirement |
Deadline |
| New Sponsor Application | May 1st |
| Experienced Sponsor Renewal | June 1st |
| New Camp Site Information Sheet | June 1st |
| June Claim | August 29th |
| July Claim | September 29th |
| August Claim | October 30th |
| September Claim | November 29th |
