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THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234

Office of P-20 Education Policy
Child Nutrition Program Administration
89 Washington Avenue, Room 375 EBA, Albany, NY 12234
Phone: (518) 473-8781 Fax: (518) 473-0018
To: 
School Food Service Directors/Managers
From: 
Child Nutrition Program Administration
Date: 
Tuesday, November 5, 2024
Subject: 
Direct Certification Matching Process (DCMP) Update

The New York State Education Department’s (NYSED’s) direct certification matching process (DCMP) system is completely populated with July, August, and September SNAP and Medicaid data and all matching features in the system are now fully functional.

Roster Upload for Bulk Search

School Food Authorities (SFAs) using the DCMP system’s Bulk Search feature, should re-upload any rosters originally uploaded before October 15, 2024, as these rosters were removed from the system.

School Food Authorities implementing the standard counting claiming method are directed to:

  • access the system and make initial free meal student eligibility determinations for the 2024-2025 school year.
  • ensure students do not experience a disruption in meal service and families are not charged for meals before the current school year eligibility determinations are made.
  • ensure that all 2024-2025 school year claims for reimbursement reflect students’ updated eligibility statuses for the 2024-2025 school year. If claims have already been submitted, make claim adjustments as necessary prior to the 60-day claim deadline to reflect current year eligibility determinations for all participating enrolled students.
  • utilize the DCMP system on a continual basis throughout the school year to certify additional students as system data is updated continually.

Paid Lunch Equity Waiver

SFAs implementing the standard counting and claiming method at any of their buildings are reminded of the availability of the waiver from Paid Lunch Equity requirements for the 2024-2025 school year. SFAs with a zero or positive balance in their non-profit school food account as of June 30, 2023, can elect this waiver (in the SFA annual renewal) to decrease their paid lunch prices to as little as zero in school year 2024-2025.

SNAP/Medicaid Reporting

All SFAs should report the number of SNAP and Medicaid matches, by building, in the Child Nutrition Management System (CNMS) using the most current DCMP data. SFAs that previously reported SNAP/Medicaid matches for the 2024-2025 school year should update their counts in CNMS as necessary to reflect current data.

 

Guidance on the DCMP process and SNAP/Medicaid Reporting is available here: Child Nutrition | NYSED.

Please reach out to the NYSED Child Nutrition Office with questions or for additional assistance at cn@nysed.gov, or (518) 473-8781.

USDA Nondiscrimination Statement

In accordance with federal civil rights law and USDA civil rights regulations and policies, the USDA, its agencies, offices, employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the state or local agency that administers the program or contact USDA through the Telecommunications Relay Service at 711 (voice and TTY). Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

  1. Mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Mail Stop 9410, Washington, D.C. 20250-9410;
  2. Fax: (202) 690-7442; or
  3. Email: program.intake@usda.gov.

USDA is an equal opportunity provider, employer, and lender.

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