THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234
Office of P-20 Education Policy
A printer-friendly version of the memo and Q&As can be found here.
Eligible School Food Authorities (SFA) can now request additional Supply Chain Assistance Funds (SCA) from the New York State Education Department (NYSED). These funds are being provided to address supply chain disruptions brought on by the pandemic and support the purchase of food for school meals. A total of $86,762,963 will be distributed. This amount consists of the amount left from the 2021-2022 distribution, and additional funding provided for the 2022-2023 school year.
To be eligible to receive funds, SFAs must currently operate the National School Lunch Program (NSLP) and/or School Breakfast Program (SBP).
SFA Payment Amount
NYSED will allocate SCA funds to SFAs based on the USDA predetermined formula.
This allocation includes two components:
- a base payment of $10,000 to all SFAs, and
- an equally distributed amount to each SFA based on the SFA’s share of statewide student enrollment based on October 2021 lunch claims for reimbursement. For SFAs that began NSLP/SBP participation after October 2021, enrollment reported on the SFA’s first lunch claim was used.
The base payment is intended to ensure that the smallest districts receive a meaningful level of funding. The proportional amount is intended to provide resources that scale with the size of the student population served by an SFA.
List of SCA fund allocations by SFA.
Allowable Use of SCA Funds
SCA funds are to be used exclusively to purchase unprocessed or minimally processed domestic food products to help SFAs deal with challenges, such as unanticipated cancellation of food and supply contracts, reduced availability of certain foods, unexpected substitution of certain products, unpredictable increases in food and supply prices, and other obstacles related to pricing and/or availability. SFAs are not required to but are encouraged to use the SCA funds to procure locally grown unprocessed or minimally processed food.
SCA funds may not be used for food purchases used in other Child Nutrition Programs (Special Milk Program, the Fresh Fruit and Vegetable Program, the Summer Food Service Program, Child and Adult Care Food Program).
As with all Child Nutrition Program purchases, SFAs are required to follow all federal, State, and local procurement requirements and regulations. As a reminder, federal regulations at 2 CFR 200 includes the provision to allow the utilization of emergency noncompetitive procurements during a public emergency.
All SFAs must notify NYSED of acceptance or rejection of SCA Funds via Child Nutrition Management System (CNMS) by April 3, 2023.
All SFAs must complete the following steps:
- Log into CNMS with your username and password
- Click SFA Annual Information and then select 2022-2023 SY
- Scroll down and select “Supply Chain Assistance Funds”
- The next screen will display the total amount of SCA funding the SFA is entitled to receive.
SFAs must select one of the following three options:
- Accept All Funds
- Select this option to indicate that the SFA wishes to receive the full amount of SCA funds noted at the top of the screen next to “SCA Amount”.
- Decline Funds
- Select this option only if the SFA does NOT want to receive any amount of SCA funding.
- Accept Partial Funds
- Select this option if the SFA wishes to receive only part of their entitled SCA funding amount.
- When selecting this option, the SFA must enter the total amount of SCA funding the SFA wishes to accept in the box provided.
- Review the attestation statement and click the “Attested” box. If the previous round of SCA funds was accepted by the SFA then the attestation statement does not need to be completed again. SFAs that chose to decline the funds do not have to complete this step.
- Click “Update”.
Step-by-step instructions can be found here.
As supply chain issues are ongoing, NYSED encourages all SFAs to accept their full SCA fund payment. Although USDA has indicated the intent is to immediately utilize the funding to address supply chain issues, SCA funds may be deposited in the nonprofit school food service account to utilize in the future.
Once the steps above are completed, the SCA payment will be made automatically to SFAs that chose to receive the full funding amount. For SFAs that chose to accept a partial funding amount, NYSED must review the requested amount prior to the payment being processed. All SCA payments are processed in the same manner as Child Nutrition program reimbursements. SCA funds must be deposited into the SFAs nonprofit school food service account and do not need to be separated from other monies within the account or tracked separately.
SFA Oversight Requirements
SFAs receiving SCA funding are required to maintain proper documentation on the procurement and purchasing of allowable food items. Documentation needed to support use of funds may include invoices, receipts, proof of domestic product, etc.
Reallocation of Funds
NYSED will initiate a reallocation of funds should SFAs decline their full calculated SCA fund payment and sufficient funds are available to reallocate funds to eligible SFAs within the prescribed USDA timeframe.
NYSED will evaluate the total funding amount available to reallocate in May 2023 and notify SFAs of available funds in a separate communication.
Any SCA funds that NYSED reallocates are subject to the same requirements and limitations as described in this guidance and the guidance provided by USDA.
Please contact your CN representative or email CN@nysed.gov with any questions
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