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Reimbursement

Urgent-Additional Change in State Reimbursement for School Meals

The appropriation provided in the 2008-2009 New York State Budget for the 2008-09 school year for the school lunch and breakfast programs resulted in a two percent cut to State reimbursement. The budget language specifically states that such reimbursement shall be limited to 98 percent of the State reimbursement rates that were applicable in the 2007-08 school year. All prior year claims received for payment in the 2008-09 fiscal year were not subject to the 2% cut.

Reporting Eligible Students for Claiming Purposes-October Only and Other Months

When filing claims for reimbursement, the person responsible for completing the report should use the highest number of free and reduced price eligible students approved during the month for every month except October. This is true whether you are completing claims on-line or paper. The reason you must report the highest number of students throughout the month is because the number of students eligible in the school/facility on the last day does not necessarily reflect the highest number of free and reduced price students served during the month.

USDA Nondiscrimination Statement

In accordance with federal civil rights law and USDA civil rights regulations and policies, the USDA, its agencies, offices, employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the state or local agency that administers the program or contact USDA through the Telecommunications Relay Service at 711 (voice and TTY). Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

  1. Mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Mail Stop 9410, Washington, D.C. 20250-9410;
  2. Fax: (202) 690-7442; or
  3. Email: program.intake@usda.gov.

USDA is an equal opportunity provider, employer, and lender.

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