Provision 2 (P2) Application Instructions
Please note: this application is a combination application for P2 and Community Eligibility Provision (CEP). If the SFA is solely applying for P2, the CEP Application tab will be left blank.
P2 Application Process
Only complete applications will be considered for the 2025-2026 school year election of P2.
Submit the following to cn@nysed.gov:
CEP and P2 Application
- Must “save as” the Excel document to your computer prior to completing. See Navigating the CEP and P2 Application below for detailed instructions on completing the application.
- The CEP Application tab is only to be completed by those applying for both P2 and CEP. Otherwise, this will be left blank.
- The Affirmation tab must be completed by the Superintendent, Chief Executive Officer, or an official authorized to sign contracts on behalf of the School Food Authority (SFA).
- The Policy Statement Amendment must also be completed by the Superintendent, Chief Executive Officer, or an official authorized to sign contracts on behalf of the SFA.
- After all required tabs within the application have been completed and saved, you can attach it to the email.
Navigating the CEP and P2 Application
"CEP Application" Tab
Leave this tab blank unless the SFA is applying for both CEP and P2. Instructions for completing this tab can be found on the CEP Application Instructions webpage.
"P2 Application" Tab
Enter your data into the green form fields.
- Indicate if this application is for the Community Eligibility Provision (CEP), Provision 2 (P2), or both (CEP and P2): For SFAs applying for CEP only, select CEP; SFAs applying for P2 only, select P2; and for those applying for both, select CEP and P2.
- School Food Authority (SFA) Name: SFA Name as it is displayed in the Child Nutrition Knowledge Center (CNMS).
- SFA LEA Code: SFA LEA Code as it is displayed in the CNMS.
- Contact Person: The contact person, phone number, and email provided should be someone who is available to discuss the contents of the P2 Application.
- Phone Number
- Contact Email
The next set of green form fields in the Recipient Agency (RA) Section will be completed using RA data. If applying for more than one RA, each RA must be listed in its own row with its associated data on that same row.
- RA LEA Code: RA LEA Code as it is displayed in the CNMS.
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- Program(s): Select all RA programs included in this P2 application.
Keep a copy of all documents submitted on file with your Child Nutrition Program paperwork to substantiate and document the P2 participation. You will also be required to keep on file all documentation to support the P2 Application. These documents will be reviewed in future administrative and other applicable reviews by federal and State reviewers.
"Affirmation" Tab
This tab must be completed by a duly authorized representative of the SFA applying to participate in the P2. The SED Child Nutrition Program Administration expects the legal name of the SFA and RA be used and the Affirmation must be signed by the person who has the legal authority and responsibility for the operation of the Child Nutrition Programs. The following is a list of who should be signing the Affirmation: in cases of public schools – the Superintendent of the school district or their duly authorized designee; in cases of non-profit corporations operating recognized non-public schools or in cases of public or private non-profit residential childcare institutions or Jails – the officer of the corporation (e.g. Executive Director or their duly authorized designee); and in cases of charter schools – the chief school officer, administrator or their duly authorized designee.
"Policy Statement Amendment" Tab
Like the Affirmation tab, this tab must be completed by a duly authorized representative of the SFA applying to participate in the P2. The SED Child Nutrition Program Administration expects the legal name of the SFA and RA be used and the Policy Statement Amendment tab must be signed by the person who has the legal authority and responsibility for the operation of the Child Nutrition Programs. See the list above in the Affirmation section of who should be signing the Policy Statement Amendment. On this tab, the SFA must also identify the available and approved data that your SFA utilized during the P2 reconsideration application process (e.g., socioeconomic data provided by the NYS Office of Temporary and Disability Assistance).
Approval
Once a complete and accurate application has been submitted, allow two weeks for processing. Notification of P2 election approval will be sent via email to the SFA’s designated Child Nutrition Management System Administrator and Users.
