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THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234

Office of P-20 Education Policy
Child Nutrition Program Administration
89 Washington Avenue, Room 375 EBA, Albany, NY 12234
Phone: (518) 473-8781 Fax: (518) 473-0018
To: 
School Food Service Directors/Managers
From: 
Child Nutrition Program Administration
Date: 
Thursday, May 22, 2025
Subject: 
Changes to Recipient Agency Application Submission Window

The New York State Education Department (NYSED) is implementing an important update to the application process for new Recipient Agency (RA) applications. Effective immediately, new RA applications will only be accepted once per year, aligning with the submission window for new School Food Authority (SFA) applications.

This change is being made to support the administration of the Universal Free School Meals Program, which requires careful coordination to maximize federal reimbursements. A single submission window allows for better oversight, ensuring that all participating organizations receive the support needed to transition smoothly into the program while maximizing available funding.

During the designated submission window, SFAs will apply for new RAs to operate in the  upcoming school year, ensuring a more structured and organized process for participation. To facilitate this transition, NYSED has extended the current application deadline from June 30 to July 31, 2025. Additionally, all newly approved RAs must begin program operations at the start of the school year for which their application was submitted, ensuring consistency and alignment with program implementation timelines.

We appreciate your cooperation and commitment to providing nutritious meals to students across New York State. If you have any questions, please reach out to your Child Nutrition Program Representative or email cn@nysed.gov.

USDA Nondiscrimination Statement

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/ad-3027.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

  1. mail:
    U.S. Department of Agriculture
    Office of the Assistant Secretary for Civil Rights
    1400 Independence Avenue, SW
    Washington, D.C. 20250-9410; or
  2. fax:
    (833) 256-1665 or (202) 690-7442; or
  3. email:
    Program.Intake@usda.gov

This institution is an equal opportunity provider.

Click here for Nondiscrimination Statement translations.

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