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THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234

Office of P-20 Education Policy
Child Nutrition Program Administration
89 Washington Avenue, Room 375 EBA, Albany, NY 12234
Phone: (518) 473-8781 Fax: (518) 473-0018
To: 
School Food Service Directors/Managers
From: 
Paula Tyner-Doyle, Coordinator
Date: 
Monday, September 1, 2014
Subject: 
2013-2014 Use of State Administrative Expense Funds for USDA Foods

In accordance with 7CFR Part 235, as amended by P.L. 111-296 (2010) and  7CFR Part 250, State Agencies are encouraged to use State Administrative Expense(SAE) funds, to the maximum extent allowable and practicable, to minimize the charges imposed on school food authorities(SFAs) for the storage and distribution of USDA Foods, and related administrative costs. These funds can be used for both one-time and recurring costs.  

For the 2013-2014 school year, the New York State Education Department (SED) was able to transfer adequate SAE funds to the New York State Office of General Services (OGS), Food Distribution office to cover most of the storage, distribution and related administrative costs incurred by New York State schools participating in the National School Lunch Program.    

To the extent SAE funds are available, SED will continue to cover all or a portion of the charges incurred by the SFAs for utilizing USDA Foods. SED will notify the OGS Food Distribution office and all SFAs receiving USDA Foods in the spring of each school year to confirm SED’s contribution.

Questions should be directed to (518) 473-8781 or e-mail your Child Nutrition Program Representative.

USDA Nondiscrimination Statement

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/ad-3027.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

  1. mail:
    U.S. Department of Agriculture
    Office of the Assistant Secretary for Civil Rights
    1400 Independence Avenue, SW
    Washington, D.C. 20250-9410; or
  2. fax:
    (833) 256-1665 or (202) 690-7442; or
  3. email:
    Program.Intake@usda.gov

This institution is an equal opportunity provider.

Click here for Nondiscrimination Statement translations.

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