THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234
Office of P-20 Education Policy
For all sponsors that operated the Summer Food Service Program (SFSP) in 2019, the SFSP Renewal on the Child Nutrition Management System (CNMS) is now active for the 2020 summer. It is expected that all experienced sponsors will access and submit the renewal on-line and send any additional required information via email.
To begin the Renewal on-line:
Go to http://www.cn.nysed.gov
Click on “Log In”,
Log in with your User Name and Password,
Click “I Agree” to agree to the terms listed,
Put your cursor on “Program” on the toolbar,
Click on “SFSP Renewal”,
Click on “Find”
A link to directions on how to complete the annual renewal will be available at the top of your renewal screen.
Submission Deadline: June 30, 2020
In order to ensure that your renewal is processed prior to program operations, the New York State Education Department (SED) has established a submission deadline of June 30, 2020.
All required sections of the renewal and other required applicable documents must be completed and submitted to SED in a timely manner. Refer to the SFSP Sponsor Renewal Checklist to ensure all required documents are included with your submission.
*Please note that the New Site Information Sheets have been updated for 2020 to reflect implementation of approved waivers due to the COVID-19 virus. Please use these for all new sites being added for 2020.
CNMS has also been updated to reflect how waivers are being implemented at each site. If a sponsor has not been previously approved to implement waivers, the approval request is available on CNMS as well. Please click on the link at the top of the renewal page ‘Waiver directions for sponsors’ for important information pertaining to each waiver and how to complete the renewal to reflect the implementation of approved waivers.
Documents may be e-mailed to either the SFSP mailbox at CNSFSP@nysed.gov or to your program representative. Please note that the deadline for New Site Information Sheets for camp sites as well as all session dates is June 30, 2020. Upon SED’s receipt of your renewal, this office will contact you within 15 days to notify you of missing, incorrect and/or inaccurate information. In the event that you fail to provide this office with the required information to complete your renewal within the timeframe specified by SED, your renewal will be deemed abandoned and therefore will not be subject to further processing or consideration for participation in the 2020 SFSP. Upon receipt of a complete and correct renewal, SED will issue notification regarding the approval or denial within 30 days. Meals served prior to the approval date are not eligible for reimbursement.
Camp Permit Dates of Operation
Camps must obtain a valid CAMP PERMIT from the local Department of Health and submit a copy to SED prior to submitting a claim for reimbursement. Meals served outside the dates identified on the camp permit cannot be claimed.
Eligibility/Enrollment Deadlines for Camp Sites
Sponsors of camp sites are required to maintain accurate and up to date coded rosters to support eligibility of their sites. All eligibility documentation to include the coded roster and household income applications, must be maintained at each site, in a secure location, and available for review at all times during the operation of the program. Sponsors must submit final figures for enrollment and the number of income eligible children for each site by the following deadlines:
•For sites/sessions beginning on or before July 19, 2020, no later than July 24, 2020.
•For sites/sessions beginning on or after July 20, 2020, no later than five calendar days after the session start date.
Eligibility/Enrollment for Closed Enrolled Sites in a Non-Needy Area
Sponsors that operate closed enrolled sites must update SED/CNMS regarding any changes to participation/enrollment. The number of children enrolled that qualify for free or reduced-price school meals (projected eligibles) must be updated and be equal to or greater than fifty percent of participation/enrollment.
Click here to refer to current and past USDA and SED memos.
Civil Rights Training
The Civil Rights training presentation is available on our web-site. Kindly ensure this is included when conducting your own trainings. Civil Rights training is required so that people involved in all levels of administration of programs that receive Federal financial funding understand civil rights related laws, regulations, procedures, and directives. This training is required annually.
USDA Nondiscrimination Statement
In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.
Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.
To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:
(1) mail: U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW
Washington, D.C. 20250-9410;
(2) fax: (202) 690-7442; or
(3) email: email@example.com.
This institution is an equal opportunity provi