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THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234

Office of P-20 Education Policy
Child Nutrition Program Administration
89 Washington Avenue, Room 375 EBA, Albany, NY 12234
Phone: (518) 473-8781 Fax: (518) 473-0018

To: 
Experienced Summer Food Service Program Sponsors
From: 
Child Nutrition Program Administration, Summer Food Service Program Office
Date: 
Friday, May 21, 2021
Subject: 
2021 Summer Food Service Program Sponsor Renewal

Summer Food Service Program (SFSP) Sponsors that operated the SFSP in 2020 and/or during the current 20-21 school year, and plan to operate the SFSP for the summer months, must complete the SFSP Renewal on the Child Nutrition Management System (CNMS). The renewal is now available, and it is expected that all experienced sponsors will log in and submit the renewal on-line and send any additional required information via email to their program representative. Your program representative is available to assist you with this process. 

To begin the Renewal on-line: 
Go to http://www.cn.nysed.gov
Click on “Log In”,
Log in with your User Name and Password,
Click “I Agree” to agree to the terms listed, 
Put your cursor on “Program” on the toolbar, 
Click on “SFSP Renewal”, Click on “Find”

At the top of the renewal screen, there is a link to directions on how to complete the annual renewal and a link to information on available waivers. 

Submission Deadline: June 15, 2021
To ensure that your renewal is processed prior to program operations, the New York State Education Department (SED) has established a submission deadline of June 15, 2021. Renewals received after the deadline may be denied.

All required sections of the renewal and other required applicable documents must be completed and submitted to SED in a timely manner. Refer to the SFSP Sponsor Renewal Checklist to ensure all required documents are included with your submission. Documents may be e-mailed to either the SFSP mailbox at CNSFSP@nysed.gov or to your program representative. 

Upon SED’s receipt of your renewal, this office will contact you within 15 days to notify you of missing, incorrect and/or inaccurate information. In the event that you fail to provide this office with the required information to complete your renewal within the timeframe specified by SED, your renewal will be deemed abandoned and therefore will not be subject to further processing or consideration for participation in the 2021 SFSP. Upon receipt of a complete and correct renewal, SED will issue notification regarding the approval or denial within 30 days. Meals served prior to the approval date are not eligible for reimbursement.

Please note that all 2021 SFSP site program operating dates should be for when school is not in session. Therefore, sponsors requesting a site end date past September 10, 2021, will need to contact their program representative. 

Sponsors Operating Camp Sites
The deadline for New Site Information Sheets for camp sites as well as all session dates is June 1, 2021. 

Camp Permit Dates of Operation 
Camps must obtain a valid CAMP PERMIT from the local Department of Health and submit a copy to SED prior to submitting a claim for reimbursement. Meals served outside the dates identified on the camp permit cannot be claimed.

Eligibility/Enrollment Deadlines for Camp Sites 
Sponsors of camp sites are required to maintain accurate and up to date coded rosters to support eligibility of their sites. All eligibility documentation to include the coded roster and household income applications, must be maintained at each site, in a secure location, and available for review at all times during the operation of the program. Sponsors must submit final figures for enrollment and the number of income eligible children for each site by the following deadlines: 

  • For sites/sessions beginning on or before July 19, 2021, no later than July 24, 2021. 
  • For sites/sessions beginning on or after July 20, 2021, no later than five calendar days after the session start date.

Recent Memos and Current Waiver Flexibilities
Click here to refer to current and past USDA and SED memos.

Civil Rights Training
The Civil Rights training presentation is available on our website. Kindly ensure this is included when conducting your own trainings. Civil Rights training is required so that people involved in all levels of administration of programs that receive Federal financial funding understand civil rights related laws, regulations, procedures, and directives. This training is required annually.

USDA Nondiscrimination Statement

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. 

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: https://www.usda.gov/oascr/how-to-file-a-program-discrimination-complaint, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

(1)     mail: U.S. Department of Agriculture
         Office of the Assistant Secretary for Civil Rights
         1400 Independence Avenue, SW
         Washington, D.C. 20250-9410;

(2)     fax: (202) 690-7442; or

(3)     email: program.intake@usda.gov.

This institution is an equal opportunity provider.

 

Click here for Nondiscrimination Statement translations.

Los demás programas de asistencia nutricional del FNS, las agencias estatales y locales, y sus beneficiarios secundarios, deben publicar el siguiente Aviso de No Discriminación:

De conformidad con la Ley Federal de Derechos Civiles y los reglamentos y políticas de derechos civiles del Departamento de Agricultura de los EE. UU. (USDA, por sus siglas en ingles), se prohíbe que el USDA, sus agencias, oficinas, empleados e instituciones que participan o administran programas del USDA discriminen sobre la base de raza, color, nacionalidad, sexo, discapacidad, edad, o en represalia o venganza por actividades previas de derechos civiles en algún programa o actividad realizados o financiados por el USDA.

Las personas con discapacidades que necesiten medios alternativos para la comunicación de la información del programa (por ejemplo, sistema Braille, letras grandes, cintas de audio, lenguaje de seas americano, etc.), deben ponerse en contacto con la agencia (estatal o local) en la que solicitaron los beneficios. Las personas sordas, con dificultades de audición o discapacidades del habla pueden comunicarse con el USDA por medio del Federal Relay Service [Servicio Federal de Retransmisión] al (800) 877-8339. Además, la información del programa se puede proporcionar en otros idiomas.

Para presentar una denuncia de discriminación, complete el Formulario de Denuncia de Discriminación del Programa del USDA, (AD-3027) que está disponible en linea en: http://www.ocio.usda.gov/sites/default/files/docs/2012/Spanish_Form_508_Compliant_6_8_12_0.pdf. y en cualquier oficina del USDA, o bien escriba una carta dirigida al USDA e incluya en la carta toda la información solicitada en el formulario. Para solicitar una copia del formulario de denuncia, llame al (866) 632-9992. Haga llegar su formulario lleno o carta al USDA por:

(1)     correo: U.S. Department of Agriculture
         Office of the Assistant Secretary for Civil Rights
         1400 Independence Avenue, SW
         Washington, D.C. 20250-9410;

(2)     fax: (202) 690-7442; o

(3)     correo electrónicoprogram.intake@usda.gov.

Esta institución es un proveedor que ofrece igualdad de oportunidades.

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