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THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234

Office of P-20 Education Policy
Child Nutrition Program Administration
89 Washington Avenue, Room 375 EBA, Albany, NY 12234
Phone: (518) 473-8781 Fax: (518) 473-0018
To: 
School Food Service Directors/Managers
From: 
Child Nutrition Program Administration
Date: 
Wednesday, April 15, 2020
Subject: 
60-Day Claim Deadline Waiver
In response to the novel coronavirus (COVID-19) public health emergency, the United States Department of Agriculture is granting a nationwide waiver of the 60-day reporting requirement for January and February 2020. This waiver applies to the National School Lunch Program, the School Breakfast Program, and the Special Milk Program.

In order to prioritize the service of safe and accessible meals to children, this waiver permits School Food Authorities (SFAs) an additional 30 calendar days from the original required date of submission to submit reimbursement claims. Please see the below table for the updated submission dates for January and February 2020 claims:

Claim Month/Year Original Claim Submission Deadline Waiver Submission Deadline
January 2020 April 1 April 29
February 2020 April 29 May 30

This waiver applies automatically to all SFAs; no application is needed and the waiver is effective immediately. The New York State Education Department urges SFAs to utilize this waiver only if needed and to remain as vigilant with claim submission as possible. 

Please contact your Child Nutrition Program Representative, or email CNCOVID@nysed.gov if you have questions or concerns.

USDA Nondiscrimination Statement

In accordance with federal civil rights law and USDA civil rights regulations and policies, the USDA, its agencies, offices, employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the state or local agency that administers the program or contact USDA through the Telecommunications Relay Service at 711 (voice and TTY). Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

  1. Mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Mail Stop 9410, Washington, D.C. 20250-9410;
  2. Fax: (202) 690-7442; or
  3. Email: program.intake@usda.gov.

USDA is an equal opportunity provider, employer, and lender.

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