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Office of P-20 Education Policy
Child Nutrition Program Administration
89 Washington Avenue, Room 375 EBA, Albany, NY 12234
Phone: (518) 473-8781 Fax: (518) 473-0018

School Food Service Directors/Managers
Paula Tyner-Doyle, Coordinator
Thursday, September 12, 2013
Developing a School Food Safety Program based on the Process Approach to Hazard Analysis and Critical Control Point (HACCP) Principles

Please click on the following link for a copy of USDA's Food and Nutrition Service (FNS’s) Guidance for School Food Authorities Developing a School Food Safety Program Based on the Process Approach to HACCP Principles. USDA is in the process of mailing copies to all school food authorities (SFAs) within the next couple of weeks.

FNS developed this guidance to help school food authorities (SFAs) comply with the food safety program requirement established by section 111 of the Child Nutrition and WIC Reauthorization Act of 2004 (Public Law 108-265). To comply with the law, SFAs may either implement this guidance or establish and implement their own food safety management system that includes prerequisite programs for operations and sanitation (Standard Operating Procedures) and all of the Hazard Analysis and Critical Control Point (HACCP) principles before the end of School Year 2005-2006. SFAs that do not use the guidance must consult with us to ensure their food safety program meets all requirements.

We encourage you to start working on your food safety program as soon as possible.

USDA plans to formally implement this guidance via the rulemaking process; however, any food safety management system that includes Standard Operating Procedures and all of the HACCP principles will continue to be permitted.

The guidance provides step-by-step instructions for developing a food safety program based on HACCP principles, and includes a sample plan and prototypes of useful recordkeeping forms. It will help you develop practical and effective food safety programs that meet the needs and capabilities of different types of foodservice operations. The guidance was written with input from State and local officials; food safety regulators; and collaborators from the food safety community.

USDA is doing everything it can to help you succeed in implementing your food safety program. They are working with the National Food Service Management Institute (NFSMI) to make HACCP training and educational materials available to State agencies and SFAs. They are also working with NFSMI and the Food Safety Inspection Service to ensure that their telephone hotlines are able to answer general questions about HACCP. After SFAs have had operational experience with the HACCP requirement, USDA will assess the need for additional training and materials, and for updating the HACCP guidance. 

If you have questions about the enclosed guidance or the food safety provision, please contact Elizabeth Lattanzio, Gerardo Cioffi or Michele Bottachiari at 518- 402-3620. For general information about HACCP, you may call the hotline at the Food Safety Inspection Service (1-888-MPHotline or 1-888-674-6854) or the NFSMI Help Desk (1-800-321-3054).

Thank you for dedication to the health and safety of the Nation’s school children.

USDA Nondiscrimination Statement

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. 

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at:, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

(1)     mail: U.S. Department of Agriculture
         Office of the Assistant Secretary for Civil Rights
         1400 Independence Avenue, SW
         Washington, D.C. 20250-9410;

(2)     fax: (202) 690-7442; or

(3)     email:

This institution is an equal opportunity provider.


For Nondiscrimination Statement translations, click here.

Los demás programas de asistencia nutricional del FNS, las agencias estatales y locales, y sus beneficiarios secundarios, deben publicar el siguiente Aviso de No Discriminación:

De conformidad con la Ley Federal de Derechos Civiles y los reglamentos y políticas de derechos civiles del Departamento de Agricultura de los EE. UU. (USDA, por sus siglas en ingles), se prohíbe que el USDA, sus agencias, oficinas, empleados e instituciones que participan o administran programas del USDA discriminen sobre la base de raza, color, nacionalidad, sexo, discapacidad, edad, o en represalia o venganza por actividades previas de derechos civiles en algún programa o actividad realizados o financiados por el USDA.

Las personas con discapacidades que necesiten medios alternativos para la comunicación de la información del programa (por ejemplo, sistema Braille, letras grandes, cintas de audio, lenguaje de seas americano, etc.), deben ponerse en contacto con la agencia (estatal o local) en la que solicitaron los beneficios. Las personas sordas, con dificultades de audición o discapacidades del habla pueden comunicarse con el USDA por medio del Federal Relay Service [Servicio Federal de Retransmisión] al (800) 877-8339. Además, la información del programa se puede proporcionar en otros idiomas.

Para presentar una denuncia de discriminación, complete el Formulario de Denuncia de Discriminación del Programa del USDA, (AD-3027) que está disponible en linea en: y en cualquier oficina del USDA, o bien escriba una carta dirigida al USDA e incluya en la carta toda la información solicitada en el formulario. Para solicitar una copia del formulario de denuncia, llame al (866) 632-9992. Haga llegar su formulario lleno o carta al USDA por:

(1)     correo: U.S. Department of Agriculture
         Office of the Assistant Secretary for Civil Rights
         1400 Independence Avenue, SW
         Washington, D.C. 20250-9410;

(2)     fax: (202) 690-7442; o

(3)     correo electró

Esta institución es un proveedor que ofrece igualdad de oportunidades.