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THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234

Office of P-20 Education Policy
Child Nutrition Program Administration
89 Washington Avenue, Room 375 EBA, Albany, NY 12234
Phone: (518) 473-8781 Fax: (518) 473-0018

To: 
School Food Service Directors/Managers
From: 
Child Nutrition Program Administration
Date: 
Tuesday, November 2, 2021
Subject: 
Student Eligibility Carryover in the 2021-2022 SY

This memorandum provides School Food Authorities (SFAs) participating in the federal Child Nutrition Programs with clarification regarding student eligibility carryover in the 2021-2022 School Year (SY).

Additional clarification regarding eligibility carryover for the 2022-2023 SY is forthcoming from USDA and will be posted to the Child Nutrition Knowledge Center (CNKC) when received.

Eligibility Carryover

Pursuant to 7 CFR 245.6(c)(1) and (2) eligibility carryover allows children to maintain their eligibility status from the prior school year for up to 30 operating days into the subsequent school year. 7 CFR 245.2 defines an “operating day” as a day that reimbursable meals are offered to eligible students under the National School Lunch Program (NSLP) or School Breakfast Program (SBP).

SFAs operating the NSLP and/or SBP in 2021-2022 SY

For the 2021-2022 SY, the carryover of a student’s eligibility should be the most recent information that the SFA has on file for the student. The student eligibility information could be from the 2019-2020 SY or from the 2020-2021 SY (if a new application was submitted for a new student or newly eligible student).

SFAs operating NSLP and/or SBP will follow the written eligibility certification process and abide by the regulations at 7 CFR 210 and 7 CFR 245. These SFAs must appropriately carryover the most recent student eligibility status for up to 30 operating days in the 2021-2022 SY or until a new eligibility determination in the 2021-2022 SY is made, whichever comes first.

SFAs operating the Seamless Summer Option (SSO) in 2021-2022 SY

SFAs operating SSO during the 2021-2022 SY will provide meals to all students at no charge and claim all meals as free.

These SFAs should maintain the most recent student eligibility information that the SFA has on file for each student. The student eligibility information could be from the 2019-2020 SY or from the 2020-2021 SY (if a new application was submitted for a new student or newly eligible student), or from the 2021-2022 SY (if a new application was submitted for a new student or newly eligible student).

SFAs operating the SSO should continue to make school meal applications available to certify children for free and reduced-price meals, and that information may be used to qualify newly eligible children for SY 2021-2022 and summer 2022 P-EBT benefits.

Although SFAs will update the student eligibility information on file if a new application is received, the student will continue to receive free meals and be claimed as free for the duration of SSO operations.

Please contact your CN representative with any questions regarding this information.

 

USDA Nondiscrimination Statement

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. 

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: https://www.usda.gov/oascr/how-to-file-a-program-discrimination-complaint, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

(1)     mail: U.S. Department of Agriculture
         Office of the Assistant Secretary for Civil Rights
         1400 Independence Avenue, SW
         Washington, D.C. 20250-9410;

(2)     fax: (202) 690-7442; or

(3)     email: program.intake@usda.gov.

This institution is an equal opportunity provider.

 

Click here for Nondiscrimination Statement translations.

Los demás programas de asistencia nutricional del FNS, las agencias estatales y locales, y sus beneficiarios secundarios, deben publicar el siguiente Aviso de No Discriminación:

De conformidad con la Ley Federal de Derechos Civiles y los reglamentos y políticas de derechos civiles del Departamento de Agricultura de los EE. UU. (USDA, por sus siglas en ingles), se prohíbe que el USDA, sus agencias, oficinas, empleados e instituciones que participan o administran programas del USDA discriminen sobre la base de raza, color, nacionalidad, sexo, discapacidad, edad, o en represalia o venganza por actividades previas de derechos civiles en algún programa o actividad realizados o financiados por el USDA.

Las personas con discapacidades que necesiten medios alternativos para la comunicación de la información del programa (por ejemplo, sistema Braille, letras grandes, cintas de audio, lenguaje de seas americano, etc.), deben ponerse en contacto con la agencia (estatal o local) en la que solicitaron los beneficios. Las personas sordas, con dificultades de audición o discapacidades del habla pueden comunicarse con el USDA por medio del Federal Relay Service [Servicio Federal de Retransmisión] al (800) 877-8339. Además, la información del programa se puede proporcionar en otros idiomas.

Para presentar una denuncia de discriminación, complete el Formulario de Denuncia de Discriminación del Programa del USDA, (AD-3027) que está disponible en linea en: http://www.ocio.usda.gov/sites/default/files/docs/2012/Spanish_Form_508_Compliant_6_8_12_0.pdf. y en cualquier oficina del USDA, o bien escriba una carta dirigida al USDA e incluya en la carta toda la información solicitada en el formulario. Para solicitar una copia del formulario de denuncia, llame al (866) 632-9992. Haga llegar su formulario lleno o carta al USDA por:

(1)     correo: U.S. Department of Agriculture
         Office of the Assistant Secretary for Civil Rights
         1400 Independence Avenue, SW
         Washington, D.C. 20250-9410;

(2)     fax: (202) 690-7442; o

(3)     correo electrónicoprogram.intake@usda.gov.

Esta institución es un proveedor que ofrece igualdad de oportunidades.

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