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THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234

Office of P-20 Education Policy
Child Nutrition Program Administration
89 Washington Avenue, Room 375 EBA, Albany, NY 12234
Phone: (518) 473-8781 Fax: (518) 473-0018

To: 
School Food Service Directors/Managers
From: 
Child Nutrition Program Administration
Date: 
Tuesday, November 2, 2021
Subject: 
Student Eligibility Carryover in the 2021-2022 SY

This memorandum provides School Food Authorities (SFAs) participating in the federal Child Nutrition Programs with clarification regarding student eligibility carryover in the 2021-2022 School Year (SY).

Additional clarification regarding eligibility carryover for the 2022-2023 SY is forthcoming from USDA and will be posted to the Child Nutrition Knowledge Center (CNKC) when received.

Eligibility Carryover

Pursuant to 7 CFR 245.6(c)(1) and (2) eligibility carryover allows children to maintain their eligibility status from the prior school year for up to 30 operating days into the subsequent school year. 7 CFR 245.2 defines an “operating day” as a day that reimbursable meals are offered to eligible students under the National School Lunch Program (NSLP) or School Breakfast Program (SBP).

SFAs operating the NSLP and/or SBP in 2021-2022 SY

For the 2021-2022 SY, the carryover of a student’s eligibility should be the most recent information that the SFA has on file for the student. The student eligibility information could be from the 2019-2020 SY or from the 2020-2021 SY (if a new application was submitted for a new student or newly eligible student).

SFAs operating NSLP and/or SBP will follow the written eligibility certification process and abide by the regulations at 7 CFR 210 and 7 CFR 245. These SFAs must appropriately carryover the most recent student eligibility status for up to 30 operating days in the 2021-2022 SY or until a new eligibility determination in the 2021-2022 SY is made, whichever comes first.

SFAs operating the Seamless Summer Option (SSO) in 2021-2022 SY

SFAs operating SSO during the 2021-2022 SY will provide meals to all students at no charge and claim all meals as free.

These SFAs should maintain the most recent student eligibility information that the SFA has on file for each student. The student eligibility information could be from the 2019-2020 SY or from the 2020-2021 SY (if a new application was submitted for a new student or newly eligible student), or from the 2021-2022 SY (if a new application was submitted for a new student or newly eligible student).

SFAs operating the SSO should continue to make school meal applications available to certify children for free and reduced-price meals, and that information may be used to qualify newly eligible children for SY 2021-2022 and summer 2022 P-EBT benefits.

Although SFAs will update the student eligibility information on file if a new application is received, the student will continue to receive free meals and be claimed as free for the duration of SSO operations.

Please contact your CN representative with any questions regarding this information.

 

USDA Nondiscrimination Statement

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/USDA-OASCR%20P-Complaint-Form-0508-0002-508-11-28-17Fax2Mail.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

  1. mail:
    U.S. Department of Agriculture
    Office of the Assistant Secretary for Civil Rights
    1400 Independence Avenue, SW
    Washington, D.C. 20250-9410; or
  2. fax:
    (833) 256-1665 or (202) 690-7442; or
  3. email:
    program.intake@usda.gov

 

This institution is an equal opportunity provider.

Click here for Nondiscrimination Statement translations.

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