THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234
Office of P-20 Education Policy
1. How does SED review procurement during a procurement review when the SFA uses a Food Service Management Company?
SFAs need to provide SED with all documentation related to the Food Service Management Company contract.
2. The SFA conducted a cost analysis of their menus and went out to bid with three different vendors. If the SFA finds one vendor who meets all the needs of the specifications, can the SFA stay with that vendor or do they have to go back out to bid on a weekly basis or each time the product is ordered?
The contract duration should be determined by the SFA and included in the specifications initially.
3. If a SFA is using a Food Service Management Company, does the Food Service Management Company provide the Procurement Policy? Does the SFA need a policy as in depth as the Food Service Management Company for selections and bidding?
The SFA is responsible for having its own procurement policy. The procurement policy should include definitions, basic organizational concepts, source selection, specifications, Buy American provision, minority/women owned business, and a Code of Conduct policy.
4. The lowest bidder will only deliver products to one of my buildings and not all 5. Should I still award the contract to this vendor since they were the lowest bid?
No. The lowest bidder in this scenario was not responsive to all the requirements specified in the bid; therefore the lowest bidder is disqualified.
If you have any questions, please contact the Child Nutrition Program Office at 518-473-8781 or E-mail: firstname.lastname@example.org.