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Purchasing Code of Conduct

A purchasing code of conduct is a set of standards to outline the ethical responsibilities, or proper practices the SFA is required to follow any time the SFA selects, awards, or purchases from a vendor. The code of conduct should include policies relating to conflicts of interest and prohibit school employees from soliciting or accepting gratuities, favors, or anything of monetary value from suppliers or potential suppliers. The Code of Conduct should also acknowledge the appropriate penalties, or disciplinary actions for violations by school personnel.

Purchasing Policy

 Guidelines set by the SFA that define the responsibilities and processes your SFA will follow when procuring, and purchasing goods and services from vendors. The purchasing policy should include guidelines requiring the SFA to carry out all purchasing activities within federal, State, and local regulations.

Vendor Paid List

 A Vendor Paid List is a list of all the vendors that your School Food Authority (SFA) purchased goods or services from using the nonprofit school food service account, during the previous school year. This list should include the names of each vendor, as well as the total amount paid to each vendor during the previous school year.  Please view some examples of what a vendor paid list might look like below.

Procurement Review Worksheet

The Procurement Review Worksheet details the procurement information the SFA conducted in the previous school year.  SED will select a sample of procurements/contracts to review. A procurement documentation request will follow once the worksheet is completed.

Last updated
December 1, 2017

USDA Nondiscrimination Statement

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/USDA-OASCR%20P-Complaint-Form-0508-0002-508-11-28-17Fax2Mail.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

  1. mail:
    U.S. Department of Agriculture
    Office of the Assistant Secretary for Civil Rights
    1400 Independence Avenue, SW
    Washington, D.C. 20250-9410; or
  2. fax:
    (833) 256-1665 or (202) 690-7442; or
  3. email:
    program.intake@usda.gov

 

This institution is an equal opportunity provider.

Click here for Nondiscrimination Statement translations.

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