The purpose of this memorandum is to advise Summer Food Service Program (SFSP) Sponsors of the New York State Education Department’s (SED) updates and policies as it pertains to camp sites.

New Site Information Sheet-Camp Sites

SED has implemented a deadline for the submission of a complete and accurate New Site Information Sheet-Camp Site, Attachment 40 found in the NYSED Attachments Manual. This deadline is June 1st of the current operating year. New Site Information Sheets will not be considered if submitted after this deadline.

Rosters

Rosters must include: the campers name as it appears on the application, their full address, the name of their parent or guardian and identify if the camper is an overnight camper, a day camper or the child of a staff member. SED may request a copy of the roster at the time of SFSP renewal or application. In addition, these documents must be readily retrievable on site at all times. SED reserves the right to conduct verification at any time.

Camp Enrollment and Eligibility

Sponsor’s operating camp sites must update SED of any changes to the total number of enrolled children and the total number of children enrolled that qualify for free or reduced price school meals (applications), by the following dates:

For sessions beginning on or before July 19, no later than July 24.

For sessions beginning on or after July 20, no later than 5 calendar days from the start date.

Sponsors are not permitted to increase their number of enrolled and eligible children past the established deadlines. Rosters must be maintained and available for review on site at all times.

Camp Session Dates

The sponsor must inform SED of the dates of all camp sessions on or before June 1^st of the current operating year. Sponsors may not add additional sessions after June 1^st.

This institution is an equal opportunity provider