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THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234

Office of P-20 Education Policy
Child Nutrition Program Administration
89 Washington Avenue, Room 375 EBA, Albany, NY 12234
Phone: (518) 473-8781 Fax: (518) 473-0018
To: 
Summer Food Service Program Sponsors
From: 
Paula Tyner-Doyle, Coordinator
Date: 
Tuesday, December 13, 2016
Subject: 
Camp Site Updates

The purpose of this memorandum is to advise Summer Food Service Program (SFSP) Sponsors of the New York State Education Department’s (SED) updates and policies as it pertains to camp sites.

New Site Information Sheet-Camp Sites

SED has implemented a deadline for the submission of a complete and accurate New Site Information Sheet-Camp Site, Attachment 40 found in the NYSED Attachments Manual. This deadline is June 1st of the current operating year. New Site Information Sheets will not be considered if submitted after this deadline.

Rosters

Rosters must include: the campers name as it appears on the application, their full address, the name of their parent or guardian and identify if the camper is an overnight camper, a day camper or the child of a staff member. SED may request a copy of the roster at the time of SFSP renewal or application. In addition, these documents must be readily retrievable on site at all times. SED reserves the right to conduct verification at any time.

Camp Enrollment and Eligibility

Sponsor’s operating camp sites must update SED of any changes to the total number of enrolled children and the total number of children enrolled that qualify for free or reduced price school meals (applications), by the following dates:

For sessions beginning on or before July 19, no later than July 24.

For sessions beginning on or after July 20, no later than 5 calendar days from the start date.

Sponsors are not permitted to increase their number of enrolled and eligible children past the established deadlines. Rosters must be maintained and available for review on site at all times.

Camp Session Dates

The sponsor must inform SED of the dates of all camp sessions on or before June 1st of the current operating year. Sponsors may not add additional sessions after June 1st.

 

This institution is an equal opportunity provider

 

 

USDA Nondiscrimination Statement

In accordance with federal civil rights law and USDA civil rights regulations and policies, the USDA, its agencies, offices, employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the state or local agency that administers the program or contact USDA through the Telecommunications Relay Service at 711 (voice and TTY). Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

  1. Mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Mail Stop 9410, Washington, D.C. 20250-9410;
  2. Fax: (202) 690-7442; or
  3. Email: program.intake@usda.gov.

USDA is an equal opportunity provider, employer, and lender.

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