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Office of P-20 Education Policy
Child Nutrition Program Administration
89 Washington Avenue, Room 375 EBA, Albany, NY 12234
Phone: (518) 473-8781 Fax: (518) 473-0018

School Food Service Directors/Managers
Paula Tyner-Doyle, Coordinator
Monday, January 2, 2006
Providing Meals to School Food Service Employees

Since the expressed purpose of federal assistance is to safeguard the health and well-being of the Nation's children, meals served to adults are neither eligible under the authorizing legislation and regulations for Federal cash reimbursement, nor do they earn donated food assistance for the school food authority.  Program funds are available to school food authorities for use within their overall nonprofit school food service operations, rather than being restricted solely to the financing of program specific costs.  Nevertheless, school food authorities must ensure, to the extent practicable, that the federal reimbursements, children's payments, and other nondesignated nonprofit food service revenues do not subsidize program meals served to adults.

Meals served to adults who are directly involved in the operation and administration of the school nutrition programs may, at the discretion of the school food authority, be furnished at no charge.  Only those individuals who are directly involved in the preparation and serving or administration of school meals are in this category.  As such, their cost may be fully attributed to and supported by the nonprofit food service operation.  Teachers, administrators, custodians, monitors, and student teachers must be charged for their meals. Please check the Child Nutrition Knowledge Center website for the correct price to charge adults.   If the school wants to provide these meals at no charge, the cost for serving the meals must be negotiated as a fringe benefit and placed in the school budget.  Funds for the meals must be transferred appropriately to the school food service account.

Meals served to any adults may not be claimed for reimbursement or counted towards the donated foods entitlement.

USDA Nondiscrimination Statement

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at:, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

  1. mail:
    U.S. Department of Agriculture
    Office of the Assistant Secretary for Civil Rights
    1400 Independence Avenue, SW
    Washington, D.C. 20250-9410; or
  2. fax:
    (833) 256-1665 or (202) 690-7442; or
  3. email:

This institution is an equal opportunity provider.

Click here for Nondiscrimination Statement translations.