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Procurement Review Guidance

Purchasing Code of Conduct

A purchasing code of conduct is a set of standards to outline the ethical responsibilities, or proper practices the SFA is required to follow any time the SFA selects, awards, or purchases from a vendor. The code of conduct should include policies relating to conflicts of interest and prohibit school employees from soliciting or accepting gratuities, favors, or anything of monetary value from suppliers or potential suppliers. The Code of Conduct should also acknowledge the appropriate penalties, or disciplinary actions for violations by school personnel.

Purchasing Policy

 Guidelines set by the SFA that define the responsibilities and processes your SFA will follow when procuring, and purchasing goods and services from vendors. The purchasing policy should include guidelines requiring the SFA to carry out all purchasing activities within federal, State, and local regulations.

Vendor Paid List

 A Vendor Paid List is a list of all the vendors that your School Food Authority (SFA) purchased goods or services from using the nonprofit school food service account, during the previous school year. This list should include the names of each vendor, as well as the total amount paid to each vendor during the previous school year.  Please view some examples of what a vendor paid list might look like below.

Procurement Review Worksheet

The Procurement Review Worksheet details the procurement information the SFA conducted in the previous school year.  SED will select a sample of procurements/contracts to review. A procurement documentation request will follow once the worksheet is completed.

Last updated
December 1, 2017

USDA Nondiscrimination Statement

In accordance with federal civil rights law and USDA civil rights regulations and policies, the USDA, its agencies, offices, employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the state or local agency that administers the program or contact USDA through the Telecommunications Relay Service at 711 (voice and TTY). Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

  1. Mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Mail Stop 9410, Washington, D.C. 20250-9410;
  2. Fax: (202) 690-7442; or
  3. Email: program.intake@usda.gov.

USDA is an equal opportunity provider, employer, and lender.

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