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THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234

Office of P-20 Education Policy
Child Nutrition Program Administration
89 Washington Avenue, Room 375 EBA, Albany, NY 12234
Phone: (518) 473-8781 Fax: (518) 473-0018

To: 
Superintendents; Executive Directors; School Business Officials; School Food Service Directors/Managers
From: 
Child Nutrition Program Administration
Date: 
Friday, October 8, 2021
Subject: 
FY 2020 Food Service Equipment Grant Awards

The list of applicants that were selected to receive the FY 2020 National School Lunch Program (NSLP) Equipment Assistance Grant for School Food Authorities (SFAs) can be found in the link below. 

FY 2020 Equipment Grant Awards (EXCEL) (PDF) Revised 10/28/21

The New York State Education Department (SED) received 543 applications for equipment requests which totaled approximately $5 million. SED was able to fund a total of 154 equipment grant awards to 126 Recipient Agencies (RA) in 58 School Food Authorities (SFA), totaling $1,805,067.
 
SFAs that have been awarded the FY 2020 Food Service Equipment Grant will receive a notice from the SED Grants Finance Department that stipulates the specific equipment requests that will be funded. The SFA will not receive additional funding if the item(s) cost more than the amount awarded.
 
Awardees must use the attached chart to complete the Proposed Federal or State Budget form (FS-10) which can be found on the Grants Management website: http://www.oms.nysed.gov/cafe/forms/

In conjunction with an approved FS-10, awardees must ensure the equipment purchases are as awarded and are allowable. SFAs must meet the requirements for the allowability of nonprofit school food service expenditures in accordance with 2 CFR part 200, subpart D and USDA implementing regulations 2 CFR part 400 and part 415, as applicable.

If the equipment is obtained for less than requested and approved on the FS-10, the SFA may, on a case-by-case basis, use the extra funds to cover the cost of another piece of awarded equipment, if applicable. SFAs in this situation must contact the SED Child Nutrition Program Office to receive approval prior to utilizing the extra funds. In all other cases, any unused funds must be returned. SED will validate equipment purchases through program monitoring.

Payments will be made on a reimbursement basis and requests for reimbursement should be submitted to the SED Child Nutrition Program Office as soon as possible after equipment is purchased. To receive reimbursement, SFAs are required to submit an FS-10F budget form, paid purchase invoices/receipts, and the serial number of each piece of awarded/purchased equipment.
 
SFAs that did not receive an equipment grant award and are interested in receiving a debriefing letter on the selection process regarding this RFP must submit a written request within fifteen (15) calendar days of this letter to Colleen Hasselbach at foodequip@nysed.gov .
 
If your SFA/Recipient Agency is listed on the above award list, please carefully review this letter:

Equipment Grant Award Letter 

If your SFA/Recipient Agency does NOT appear on the award list, please carefully review this letter:

Equipment Grant Non-Award Letter

USDA Nondiscrimination Statement

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. 

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: https://www.usda.gov/oascr/how-to-file-a-program-discrimination-complaint, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

(1)     mail: U.S. Department of Agriculture
         Office of the Assistant Secretary for Civil Rights
         1400 Independence Avenue, SW
         Washington, D.C. 20250-9410;

(2)     fax: (202) 690-7442; or

(3)     email: program.intake@usda.gov.

This institution is an equal opportunity provider.

 

Click here for Nondiscrimination Statement translations.

Los demás programas de asistencia nutricional del FNS, las agencias estatales y locales, y sus beneficiarios secundarios, deben publicar el siguiente Aviso de No Discriminación:

De conformidad con la Ley Federal de Derechos Civiles y los reglamentos y políticas de derechos civiles del Departamento de Agricultura de los EE. UU. (USDA, por sus siglas en ingles), se prohíbe que el USDA, sus agencias, oficinas, empleados e instituciones que participan o administran programas del USDA discriminen sobre la base de raza, color, nacionalidad, sexo, discapacidad, edad, o en represalia o venganza por actividades previas de derechos civiles en algún programa o actividad realizados o financiados por el USDA.

Las personas con discapacidades que necesiten medios alternativos para la comunicación de la información del programa (por ejemplo, sistema Braille, letras grandes, cintas de audio, lenguaje de seas americano, etc.), deben ponerse en contacto con la agencia (estatal o local) en la que solicitaron los beneficios. Las personas sordas, con dificultades de audición o discapacidades del habla pueden comunicarse con el USDA por medio del Federal Relay Service [Servicio Federal de Retransmisión] al (800) 877-8339. Además, la información del programa se puede proporcionar en otros idiomas.

Para presentar una denuncia de discriminación, complete el Formulario de Denuncia de Discriminación del Programa del USDA, (AD-3027) que está disponible en linea en: http://www.ocio.usda.gov/sites/default/files/docs/2012/Spanish_Form_508_Compliant_6_8_12_0.pdf. y en cualquier oficina del USDA, o bien escriba una carta dirigida al USDA e incluya en la carta toda la información solicitada en el formulario. Para solicitar una copia del formulario de denuncia, llame al (866) 632-9992. Haga llegar su formulario lleno o carta al USDA por:

(1)     correo: U.S. Department of Agriculture
         Office of the Assistant Secretary for Civil Rights
         1400 Independence Avenue, SW
         Washington, D.C. 20250-9410;

(2)     fax: (202) 690-7442; o

(3)     correo electrónicoprogram.intake@usda.gov.

Esta institución es un proveedor que ofrece igualdad de oportunidades.

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