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THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234

Office of P-20 Education Policy
Child Nutrition Program Administration
89 Washington Avenue, Room 375 EBA, Albany, NY 12234
Phone: (518) 473-8781 Fax: (518) 473-0018

To: 
Superintendents; Executive Directors; School Business Officials; School Food Service Directors/Managers
From: 
Child Nutrition Program Administration
Date: 
Friday, October 8, 2021
Subject: 
FY 2020 Food Service Equipment Grant Awards

The list of applicants that were selected to receive the FY 2020 National School Lunch Program (NSLP) Equipment Assistance Grant for School Food Authorities (SFAs) can be found in the link below. 

FY 2020 Equipment Grant Awards (EXCEL) (PDF) Revised 10/28/21

The New York State Education Department (SED) received 543 applications for equipment requests which totaled approximately $5 million. SED was able to fund a total of 154 equipment grant awards to 126 Recipient Agencies (RA) in 58 School Food Authorities (SFA), totaling $1,805,067.
 
SFAs that have been awarded the FY 2020 Food Service Equipment Grant will receive a notice from the SED Grants Finance Department that stipulates the specific equipment requests that will be funded. The SFA will not receive additional funding if the item(s) cost more than the amount awarded.
 
Awardees must use the attached chart to complete the Proposed Federal or State Budget form (FS-10) which can be found on the Grants Management website: http://www.oms.nysed.gov/cafe/forms/

In conjunction with an approved FS-10, awardees must ensure the equipment purchases are as awarded and are allowable. SFAs must meet the requirements for the allowability of nonprofit school food service expenditures in accordance with 2 CFR part 200, subpart D and USDA implementing regulations 2 CFR part 400 and part 415, as applicable.

If the equipment is obtained for less than requested and approved on the FS-10, the SFA may, on a case-by-case basis, use the extra funds to cover the cost of another piece of awarded equipment, if applicable. SFAs in this situation must contact the SED Child Nutrition Program Office to receive approval prior to utilizing the extra funds. In all other cases, any unused funds must be returned. SED will validate equipment purchases through program monitoring.

Payments will be made on a reimbursement basis and requests for reimbursement should be submitted to the SED Child Nutrition Program Office as soon as possible after equipment is purchased. To receive reimbursement, SFAs are required to submit an FS-10F budget form, paid purchase invoices/receipts, and the serial number of each piece of awarded/purchased equipment.
 
SFAs that did not receive an equipment grant award and are interested in receiving a debriefing letter on the selection process regarding this RFP must submit a written request within fifteen (15) calendar days of this letter to Colleen Hasselbach at foodequip@nysed.gov .
 
If your SFA/Recipient Agency is listed on the above award list, please carefully review this letter:

Equipment Grant Award Letter 

If your SFA/Recipient Agency does NOT appear on the award list, please carefully review this letter:

Equipment Grant Non-Award Letter

USDA Nondiscrimination Statement

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/USDA-OASCR%20P-Complaint-Form-0508-0002-508-11-28-17Fax2Mail.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

  1. mail:
    U.S. Department of Agriculture
    Office of the Assistant Secretary for Civil Rights
    1400 Independence Avenue, SW
    Washington, D.C. 20250-9410; or
  2. fax:
    (833) 256-1665 or (202) 690-7442; or
  3. email:
    program.intake@usda.gov

 

This institution is an equal opportunity provider.

Click here for Nondiscrimination Statement translations.

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