Skip to main content

THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234

Office of P-20 Education Policy
Child Nutrition Program Administration
89 Washington Avenue, Room 375 EBA, Albany, NY 12234
Phone: (518) 473-8781 Fax: (518) 473-0018
To: 
School Food Service Directors/Managers
From: 
Child Nutrition Program Administration
Date: 
Thursday, December 8, 2022
Subject: 
Free and Reduced-Price Policy Statement Collection

Original memo dated 10/03/2022.  Recent updates will be noted by the asterisk (*).

In accordance with 7 CFR 245.10, each School Food Authority (SFA) participating in the National School Lunch Program, School Breakfast Program, and/or the Special Milk Program with the free milk option must have an approved free and reduced-price policy statement on file with the New York State Education Department (SED) that describes the SFA’s free and reduced-price policy. All SFAs, regardless of Community Eligibility Provision or Provision 2 status are required to maintain a free and reduced-price policy.

SED will use the SED Monitoring and Vendor Performance System (SEDMON) via the SED Business Portal to collect all policy statements and supporting documentation.

All SFA SEDMON delegated administrators received an email on October 3, 2022 that provides step by step instructions on submitting the Free and Reduced Price Policy Statement through SEDMON. The email includes instructions on how to entitle and/or create an account for individuals who will be responsible for uploading the Free and Reduced-Price Policy Statement.

All policy statements must be submitted to SED by January 13, 2023.  

If you have any questions, please contact the Child Nutrition Office by email at cn-sedmon@nysed.gov or contact your Child Nutrition Representative. 

 

Instructions: Completing the Free and Reduced-Price Policy Statement  (PDF) (PPT)

Webinar: Free and Reduced-Price Meal Policy Statement Collection Process

*Instructions: Granting SEDMON Entitlements

USDA Nondiscrimination Statement

In accordance with federal civil rights law and USDA civil rights regulations and policies, the USDA, its agencies, offices, employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the state or local agency that administers the program or contact USDA through the Telecommunications Relay Service at 711 (voice and TTY). Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

  1. Mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Mail Stop 9410, Washington, D.C. 20250-9410;
  2. Fax: (202) 690-7442; or
  3. Email: program.intake@usda.gov.

USDA is an equal opportunity provider, employer, and lender.

Top