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Office of P-20 Education Policy
Child Nutrition Program Administration
89 Washington Avenue, Room 375 EBA, Albany, NY 12234
Phone: (518) 473-8781 Fax: (518) 473-0018

School Food Service Directors/Managers
Child Nutrition Program Administration
Thursday, December 8, 2022
Free and Reduced-Price Policy Statement Collection

Original memo dated 10/03/2022.  Recent updates will be noted by the asterisk (*).

In accordance with 7 CFR 245.10, each School Food Authority (SFA) participating in the National School Lunch Program, School Breakfast Program, and/or the Special Milk Program with the free milk option must have an approved free and reduced-price policy statement on file with the New York State Education Department (SED) that describes the SFA’s free and reduced-price policy. All SFAs, regardless of Community Eligibility Provision or Provision 2 status are required to maintain a free and reduced-price policy.

SED will use the SED Monitoring and Vendor Performance System (SEDMON) via the SED Business Portal to collect all policy statements and supporting documentation.

All SFA SEDMON delegated administrators received an email on October 3, 2022 that provides step by step instructions on submitting the Free and Reduced Price Policy Statement through SEDMON. The email includes instructions on how to entitle and/or create an account for individuals who will be responsible for uploading the Free and Reduced-Price Policy Statement.

All policy statements must be submitted to SED by January 13, 2023.  

If you have any questions, please contact the Child Nutrition Office by email at or contact your Child Nutrition Representative. 


Instructions: Completing the Free and Reduced-Price Policy Statement  (PDF) (PPT)

Webinar: Free and Reduced-Price Meal Policy Statement Collection Process

*Instructions: Granting SEDMON Entitlements

USDA Nondiscrimination Statement

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at:, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

  1. mail:
    U.S. Department of Agriculture
    Office of the Assistant Secretary for Civil Rights
    1400 Independence Avenue, SW
    Washington, D.C. 20250-9410; or
  2. fax:
    (833) 256-1665 or (202) 690-7442; or
  3. email:

This institution is an equal opportunity provider.

Click here for Nondiscrimination Statement translations.