Skip to main content

[Go Back]

2025-2026 School Year Income Verification Procedures

< Prev - Attachments Next - Introduction >
Verification Collection Report

Note: Please be sure to carefully read the Verification Collection Report Instructions at the end of this guidance to ensure the report is completed accurately.

SFAs must report all data elements requested on the Verification Collection Report in the Child Nutrition Management System (CNMS) by December 15th.

SED is required to analyze, summarize, and submit the results to USDA.

Failure to submit a completed Verification Collection Report by the required deadline, December 15, will result in your Child Nutrition Programs being placed on reimbursement hold.

Only USDA required elements are requested on the Verification Collection Report. Be sure you review it carefully to capture the required information that documents your SFAs efforts.  Carefully follow the directions for completing the form. 

Requests to extend the November 15th verification deadline must be submitted in writing to your Child Nutrition Program Representative at the State Education Department. All such requests must document extenuating circumstances beyond the SFAs control and should be received by the Child Nutrition Program office by October 15th.

A step-by-step tutorial on how to complete the Verification Collection Report is posted on the Child Nutrition Knowledge Center website. SFAs are strongly encouraged to review the tutorial when completing their report.

File Attachments

PDF icon Verification Collection Report
Last updated
September 30, 2025

USDA Nondiscrimination Statement

In accordance with federal civil rights law and USDA civil rights regulations and policies, the USDA, its agencies, offices, employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the state or local agency that administers the program or contact USDA through the Telecommunications Relay Service at 711 (voice and TTY). Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

  1. Mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Mail Stop 9410, Washington, D.C. 20250-9410;
  2. Fax: (202) 690-7442; or
  3. Email: program.intake@usda.gov.

USDA is an equal opportunity provider, employer, and lender.

Top